HR Assistant

Vacancy Notice

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

HR Assistant, based in Bangkok

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

Under the close supervision of the Regional HR Manager, the HR Assistant assists the in carrying out administrative work and preparing and updating documents for delivering HR services, in line with the ICRC’s and delegation’s policies and the applicable laws and regulations.

ACCOUNTABILITIES AND RESPONSIBILITIES:

• Provides general secretarial and administrative support (updating staff files and contracts, handling correspondence, registration and filing, etc.).
• Provides administrative follow-up for recruitment and training activities.
• Keeps records and ensures that HR data is of good quality and kept up to date.
• May assist local or regional learning and development staff with administrative work
• Responds to all other HR administrative matters

Record Maintenance:

• Monitoring leave records and provide leave records related to the payroll to C&B.
• Ensure HR data accuracy in HR database (HR space – Personal data, employment data, training data, etc.)
• Maintain employee personal folder (hard copy and soft file).
• Updates organization chart, coordinates with other teams for various assignments & project(s) as assigned
• Be the key person to promote, implement, and maintain the usage of Team space.
• Monitoring BOM and EOM record of Mobile staff

Secretary/Assistant Duties:

• Drafts and types correspondence in English and in national language independently
• Prepares specific information and letters to be signed by HR manager (work certificate, probation evaluation, contract addendum)
• Be responsible for HR Department stationary.

Financial Duties:

• Applies the ICRC financial structure to his/her daily work
• Respects the ICRC’s chart of accounts when considering expenditures, payments, transfers, etc. related to field of work
• Prepares all necessary documents for the monthly closing to be submitted to the department

Other tasks:

• Monitoring HR mailbox and delegate the request to the responsible team member
• Supports the development and implementation of HR initiatives and systems
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Maintains quality service by following organization standards.
• Maintains technical knowledge by attending educational workshops; reviewing publications.
• Contributes to team effort by accomplishing related results as needed.
• Create and implement effective onboarding plans (Check-in: prepare email request for resident and mobile employees)
• Performs other office activities upon request and organizes office activities according to priorities.

YOUR PROFILE:

• High school or professional diploma.
• 2–3 years’ experience in a similar field.
• Good command (written and spoken) of English.
• Computer literate, with excellent knowledge of Microsoft Excel and PowerPoint.
• Good interpersonal skills and excellent communication skills.

WE OFFER:

• Dynamic and challenging work in the humanitarian sector and international environment
• Competitive salary with benefits, good working conditions and in-house training/development
• Initial 1-year employment (resident contract) with possibility of renewal into open-ended contract (subject to performance review)
• Successful applicant is responsible for paying any costs related with the VISA application and relocation if needed (VISA application fee, airfare, transportation fee, accommodation fee, etc.).

Preferred starting date: ASAP

Submission deadline for applications: 8 January 2023

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications

from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.