HR Assistant

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MedGlobal’s Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal

Responsibilities and duties:

• Assist with the recruitment process by identifying candidates, performing reference checks, issuing employment contracts, and conducting orientations.
• Manage and update the HR candidates’ database.
• Manage and update employee records (hard and soft copies).
• Assist in payroll preparation by providing relevant data (compensations, timesheets, leaves, etc.).
• Communicate with the chartered accountant and other concerned parties regarding the employees’ social security issues.
• Complete termination paperwork and exit interviews.
• Manage the HR welfare activities.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Manage and perform other HR duties as assigned by the direct manager.
• Provide quality admin support to the staff in the Field Office and provide daily reporting to the Head of Department.
• Act as back-up for the HR & Admin Officer in case of absence.
• Provide support on translation when needed, English-Arabic.
• Perform other administrative tasks as required.

Requirements and Skills:

HR assistant should have the following skills, education, and experience:

Essential

• University degree or equivalent experience in business administration, HR, language studies, or related area.

• A minimum of two years of progressively responsible experience in HR, general administration, and/or office management.

• Excellent command of written and oral Arabic and English.

• A tactful fast learner with a friendly and cheerful personality.

• Advanced user of IT including word processing, and Excel databases/ spreadsheet use.

• Operate in compliance with organizational regulations and rules.

• Able to work with minimum supervision.

• Able to maintain professional confidentiality on HR matters.

• Ability to work within a multicultural, multilingual, and multidisciplinary environment and to work effectively with others.

• Willing to live and work in a hardship duty station with basic facilities.

  Desirable

• Previous experience in INGOs or NGOs is preferable.

• Turkish nationality or Syrian with residency/kimlek

• Always available attitude.

• Flexibility to adjust within an online working environment.

• Female applicants will be encouraged to apply for this position.