Hospital Medical Activity Manager

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization providing assistance to people affected by

armed conflicts, epidemics, natural or non-natural disasters or persons excluded from access to health care. The organization has health projects in more than 68 countries.

MSF France has had a significance presence in Kenya since 1996. Currently, MSF runs 2 projects in Kenya; one in Homa Bay County supporting the HBCTRH in the adult medical (in-patient and TB) wards to improve management of adults’ patients hospitalized, as well as managing chronicdisease activities in 2 decentralized sites.

MSF France is looking to fill the position of a Hospital Medical Activity Manager (MAM) based in Homa Bay. The successful candidate reports to the Medical Team Leader (MTL).

Objective of the Position:

Defining, coordinating and monitoring the hospital medical activities under his/her responsibility according to MSF and MOH standards and values,to the MTL instructions, in order to ensure the delivery of quality medical care for patients and their communities, as well as to improve the health condition of the Homa Bay County population in relation to chronic and infectious deseases (advanced HIV), palliative care.

Responsibilities include, but are not limited to:

Define, plan and organize the setup, sizing and resources for the hospital in order to efficiently maintain the continuity of quality of healthcare,ensuring inter-departmental coordination with medical team managers and all hospital related activities.

This includes the OPD Triage, IPD, Post Discharge Clinic, and Kaposi Sarcoma Treatment Unit.

In close collaboration with the medical departments of the hospital, and the MoH standard operating procedures to ensure congruity, coordinate and supervise the implementation of the healthcare protocols, procedures and standards, to ensure the quality of medical activities in the health structure and that security and asepsis rules are followed by the medical personnel.

In collaboration with the Nurse Activity Manager, ensure the IPC implementation (universal hygiene and IPC peelers).

Work in close collaboration and handling relations with the hospital head of departments and consultants.

Participate in routine medical ward rounds and follow the complicated/critical cases with the clinical team, reporting to the MTL any need for further intervention, being responsible for all clinical referral decisions and chairing a functioning mortality review committee.

Ensure a training program is in place to address the learning and development needs of clinicians in the hospital (capacity building).

Functionally supervise the medical doctors and Clinical Officers in the hospital providing technical support, ensure they are trained and able to identify and escalate the management of deteriorating patients.

Coordinate and monitor daily working plan of the team under his/her responsibility (rosters), participate in shifts and replace doctors, when necessary.

In close collaboration with the line manager (MTL), participate to the preparation of the medical budget and orders needed to implement the medical activities under his/her responsibility.

In close collaboration with the HR Department, plan and supervise the human resources processes (recruitment, training, performance evaluation, development and internal communication) of the medical departments/services of the hospital in order to ensure both the appropriate sizing and the amount of knowledge required, and improve people capabilities, contribution and active participation.

Ensure, in cooperation with the logistics team, that all hospital staff has the material and technical logistics support needed.

In collaboration with the HR department, implement the MSF health policy in order to ensure hospital staff’s safety, providing all prophylactic and preventive measures as well as emergency plans.

Oversee the rational use of medications, particularly antibiotics, ensure efficient use, availability and good storage conditions of drugs and medical equipment for nursing and medical activities, report to MTL in case of any discrepancies: this includes follow-up of the consumption analysis, review of the standard lists, clinical (therapeutics) stewardship to ensure safe and appropriate pharmaceutical practices.

Ensure that all administrative procedures regarding the hospital are duly followed; including the proper and efficient use of hospital documents (i.e. discharge paper, transfer paper, etc.).

In collaboration with the Data Manager, ensure all the relevant data and statistics is complete and accurately filled, and participates in the monthly, quarterly and yearly reports.

Requirements:

Education

Essential: Diploma/Degree in Medicine.

Duly registered with the Kenyan Medical Practitioners and Dentists Council and active licence.

Experience

Essential: minimum 5 years’ experience as a medical doctor in similar settings.

Desirable: minimum 1 year working experience in MSF or other NGOs.

Desirable: minimum 6 months experience in a management position.

Desirable: experience in tropical medicine, infectious diseases, HIV/AIDS, TB, NCDs.

Additional experience in dealing with non-communicable diseases a plus.

Languages

Good written and spoken English.

Knowledge

Essential computer literacy (Microsoft Office Suite)

Competencies

Diplomacy, patience and ability to work in partnership, People Management and Development, Commitment to

MSF principles, Behavioural flexibility, Results and quality orientation, Teamwork and Cooperation.