HM Prison and Probation Service
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
Overview Of The Job
This is an administrative support job in an establishment.
Summary
The job holder will provide administrative support to ensure the safe and secure keeping of prisoners’ files, past and present and to action requests in a timely manner to aid effective record keeping in line with local procedures.
This is a non-operational job with no line management responsibilities
Responsibilities, Activities And Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake filing on a daily basis to provide effective record keeping in line with local procedures
Request and receive information/records from other establishments
Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
Send, collect and distribute faxes to appropriate staff
Deliver and collect post where appropriate
Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
Undertake Other Administrative Tasks Including
Provide administrational assistance in area of work
Maintain accurate filing system for area of work
Respond to queries relating to area of work, redirecting where required
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
To apply for this job please visit www.civilservicejobs.service.gov.uk.