Hexagon Asset Lifecycle Intelligence
Responsibilities
Will perform all administrative duties to support Vice-Presidents and Executive Directors.
Will manage employees vacation and out of office calendars, maintain employee data base, updating the AXS portal, maintain employee records, issue salary certificates through the AXS portal, perform other HR administrative tasks under the HR Manager’s instructions.
Will responsible for budget tracking, payment processes, budget reconciliation, employees expenses, travel statements mobile/internet statements, follow up on pending payments, and other tasks under the Finance Manager’s instructions.
Will arrange travels for all the employees, register for events, schedule team meetings.
Will be the facility manager for the office and liaise with (a) building management (b) third party vendors (c) internal finance, IT and HR departments to ensure smooth operations of the office in compliance with corporate polices.
Will be responsible for (a) answering the general office phone line (b) ensuring the office environment public areas (lobby, conference rooms, kitchen etc.) remain clean, orderly and organized at all times. c) Monitoring inventory, ordering and stocking of office supplies, ordering devices for new and current employees and ensuring that they are handed back when contracts are terminated, ordering office grocery supplies (d) Organizing, communicating and coordinating any team events (e) Pick-up, distribution and dispatch of office mail.
PO Box renewal and Visa Applications & process of all UAE employees.
Qualifications
At least 5 years as an office manager and/ or department administrator within a corporate setting
Must have experience and sophistication while interacting with senior-level executives
Must be an extremely strong process person but with agility and flexibility
Must be well-organization with strong attention to detail
Must have excellent communication skills
Microsoft Office suite
A completed Bachelor’s degree is a plus
About Hexagon
Hexagon is a global leader in sensor, software and autonomous solutions. We are putting data to work to boost efficiency, productivity, and quality across industrial, manufacturing, infrastructure, safety, and mobility applications.
Our technologies are shaping urban and production ecosystems to become increasingly connected and autonomous – ensuring a scalable, sustainable future.
Hexagon’s PPM division empowers its clients to transform unstructured information into a smart digital asset to visualize, build, and manage structures and facilities of all complexities, ensuring safe and efficient operation throughout the entire lifecycle.
Hexagon (Nasdaq Stockholm: HEXA B) has approximately 21,000 employees in 50 countries and net sales of approximately 3.9bn EUR. Learn more at hexagon.com and follow us @HexagonAB
© 2021 Hexagon AB and/or its subsidiaries and affiliates. All rights reserved.
Recruitment Process
As part of our recruitment process you may be required to complete a background and/or reference check. If this is required you will be notified in advance, and be asked for your authorisation before the check takes place.
All details will be provided via the background check policy.
Hexagon Diversity Commitment
The Company seeks to actively recruit, continually develop and retain talented people from diverse backgrounds and origins. The Company also is an equal opportunity employer, committed to providing equal opportunities to all qualified employees and applicants for employment. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other status protected by any applicable law. All employees will be treated with equal respect and will have an equal opportunity to contribute fully to the Company’s success based on their individual skills and interests.
To apply for this job please visit careersemia-ppm.icims.com.