HEO Project Support Officer Sheffield

We are looking to identify Level 2 Project Support Officers to play a key role in supporting the delivery of projects in line with departmental priorities at the Home Office.

You will join the Home Office at an exciting time. The Home Office keeps the UK secure and prosperous; protects its citizens, residents and visitors and their property; and upholds rights, liberties and the rule of law. We lead on immigration and passports, drugs policy, crime and fire policy, counter-terrorism and work to ensure visible, responsive and accountable policing in the UK.

We cover some of the most high-profile policies in Whitehall, issues such as anti-social behaviour, crime prevention, tackling drug use, immigration, policing and terrorism. All are at the heart of the Government’s agenda and we work closely and cooperatively with a wide range of other departments.

The Home Office is committed to be an inclusive employer with a diverse and representative workforce at all levels. We encourage applications from people from the widest possible diversity of backgrounds, cultures and experiences.

We particularly welcome applications from ethnic minorities candidates and women as they are currently underrepresented within Home Office project delivery roles at this grade level. Appointments will be made on merit on the basis of fair and open competition. Job description Project Support Officers enables the smooth running of the project by supporting the Project Manager through the operation of Project Management processes and the coordination of business management actions and activities on their behalf. The roles will offer an excellent opportunity to hone and develop your project delivery skills. There will certainly be scope for those who excel and demonstrate ability to progress within the project delivery profession. To discover more information about the Project Support Officer role including job responsibilities and person specification please access our Microsite (https://webmicrosites.hays.co.uk/web/home-office-project-manager).

Please ensure you read this, and the Project Delivery Capability Framework, in full prior to applying.

Responsibilities

• Planning and Scheduling. Accountable for implementing and maintaining appropriate systems to enable effective planning and scheduling.
• Monitoring and Reporting and Admin. Establish and maintain project controls, keeping the project manager aware of the project status. Prepare project performance reports, presenting statistics and researching new information. The Project Support Officer will ensure organisational tasks are carried out efficiently. Manage and monitor compliance of the project with Departmental Security, Health & Safety, Equality & Diversity, Business Continuity and Business Planning.
• Resources. Lead a team responsible for identifying, developing and deploying resources. Manage workforce planning, providing information for effective decision making to the Project Manager. Procurement of supplies and services related to project support within Delegated Financial Authority limits.
• Stakeholder Management. Manage professional relationships with a wide range of internal and external stakeholders, and act as lead point of contact for some external parties. Draft and sign-off correspondence.
• Financial control. Monitor project spend and contribute to the compilation of budgets and the development of the business case. Ensures an accurate asset register is maintained.
• Risk and Issues. Manage potential risk areas, working with risk managers and escalating as appropriate.

Essential Criteria

We are seeking Project Support Officers looking to develop their skills and work on some of the most interesting projects at the Home Office.

Skills And Experience May Include

• Experience of working in a Programme Management Office (PMO), and/or project/programme environment.
• Good written and verbal communication skills, with an understanding of the use of different channels and formats for different audiences.
• Ability to be proactive, and able to work in a fast-paced environment, managing their own time and priorities effectively.
• Strong interpersonal skills and the ability to build effective relationships with colleagues at every level within an organisation.
• Strong problem solving skills with the ability to form well thought out conclusions and recommendations.
• Close attention to detail, good organisational skills, and the ability to develop and implement effective administrative processes.

Desirable Criteria

• Agile Project Management Practitioner, APM Project Management Qualification or other related qualification.
• Experience of Microsoft Project.
• Experience in delivering PMO support in a technical or business transformation environment.

Behaviours – We’ll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Delivering at Pace

Technical Skills – We’ll assess you against these technical skills during the selection process:

• Stakeholder Engagement
• Planning

Benefits

This role is available for full-time, part-time or flexible working arrangements (including job share partnerships) but you should discuss your needs with the recruiting team if you are successful at interview.

Hybrid working enables employees to work partly in their workplace(s) and partly at home. As Covid-19 restrictions are lifted, a hybrid working pattern may be available, where business needs allow. Applicants can discuss what this means with the vacancy holder if they have specific questions.

The Civil Service offers pension arrangements which are part of the reward package. Membership of the pension scheme offers a range of benefits that will provide financial security both in the time up to retirement and beyond.

Your pension is a valuable part of your total reward package where:

Full time new entrants to the Civil Service and those Civil Servants on modernised terms and conditions will be entitled to 25 days leave increasing on a sliding scale to 30 days after 10 years’ service. In addition to this you are entitled to 8 public/bank holidays plus an additional day for the Queen’s Birthday. The allowance is pro-rated for part-time staff.

As part of the application process you will be asked to complete a CV and personal statement (maximum 1250 words)

Behaviours

Please note your personal statement should summarise your skills and experience against the essential criteria and demonstrate the following behaviours from Success Profiles and technical competencies within the Project Delivery Capability Framework:

• Making Effective Decisions
• Delivering at Pace

Technical Competencies

• Stakeholder Engagement
• Planning

Further Information

For meaningful checks to be carried out, individuals need to have lived in the UK for a sufficient period of time to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. You should normally have been resident in the United Kingdom for the last 3 years if the role requires CTC clearance, 5 years for SC clearance and 10 years for DV. A lack of UK residency in itself is not necessarily a bar to a security clearance and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

New entrants are expected to join on the minimum of the pay band.

Contact Point For Applicants Job Contact

• Name :Sabrina Muller
• Email :[email protected]

Recruitment Team

• Email :[email protected]

Further information If you feel that your application has not been treated in accordance with the recruitment principles, and wish to make a complaint, then you should contact in the first instance [email protected]. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission. #4191469