Health Manager

Role & Responsibilities

Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Health Manager has a vital role to play in improving the overall health situation of the target population. This involves implementing quality health services and contributing to the achievement of proposal objectives within the planned timescale and budget, for the areas of responsibility within the health project. Important parts of the role include: building the capacity of the local health team by providing appropriate and relevant supervision, training and technical support; contributing to monitoring and reporting on project progress; and liaising with community leaders and health officials as requested.

Project Overview

The current crisis has brought significant health needs. Conflict and associated displacement have affected health services both directly and indirectly. Medair is working to re-establish health services in areas previously affected by conflict, supporting with medical equipment, medications, and infrastructure repairs, whilst also providing high-quality training to health staff on relevant topics. Medair is also working to improve access for vulnerable individuals in communities to essential health services. The role will involve travel to support our various bases, and mentoring Medair staff.

Workplace & Conditions

Field based position is Kharkiv with travel to other Oblasts.

Starting Date / Initial Contract Details

ASAP. Full time, 6-12 months.

Key Activity Areas

Health Management

• Be responsible for the implementation, management, supervision and support of the assigned health project(s) in line with the activity plan and time frame of the relevant project proposal and any applicable national and international guidelines and standards.
• Conduct regular field trips to clinics and other health facilities for support and supervision.
• Ensure that regular monitoring and evaluation assessments are conducted both against project objectives and to ensure the quality of the programme, with reports being made to the relevant field managers.
• Provide input into the integration of beneficiary participation and accountability in all aspects of the project.
• Oversee the process of data collection, collation and dissemination to meet the requirements and deadlines set by Medair and/or external partners.
• Ensure accurate and timely reporting of activities for internal and external reports (e.g. monthly, quarterly and final reports) as requested by field managers, HQ and donors.
• Input into development of country strategy, new projects and/or donor proposals as requested by field managers.

Staff Management

• Manage and oversee the assigned health team including recruitment, day-to-day management, development and training, appraisals, etc. The health team may include certified health staff, other health staff.
• Facilitate regular team meetings with assigned health team, reviewing team and individual objectives, ensuring team members are kept informed of issues relevant to their work and providing an opportunity for feedback.
• Ensure assigned health team members receive relevant and appropriate supervision, coaching, mentoring and training in order to develop their personal and professional skills, knowledge and understanding. This may be through on-the-job training and taught sessions.
• Promote the health and security of the health team by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Financial Management

• Work with the relevant field managers to plan, construct and manage health budgets for the assigned health project(s).
• Coordinate and oversee petty cash requirements of the assigned health team, ensuring all required paperwork is completed accurately and in a timely manner.

Communication and Coordination

• Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned health team, Medair in-country health managers and advisors and other relevant stakeholders.
• Represent Medair at relevant local level coordination meetings involving local authorities, UN agencies and other NGOs.

Logistics

• Manage the correct and timely ordering (within budgetary constraints) of all necessary medicines, supplies and equipment for the assigned health facilities and activities, ensuring minimum stocks are maintained and items are stored and distributed correctly.

Quality Management

• Promote and use the Medair intranet and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
• Implement, as far as is possible within operational constraints, relevant policies and standards relating to health service delivery including Sphere and HAP standards, Ministry of Health and donor guidelines and other good practice.
• Participate as requested in Medair internal workshops and distance learning sessions to keep up with changing trends, new guidelines and best practices.

Delegated Responsibilities

• Achievement of the assigned health project outcomes within the budget and the agreed time frame.
• Management of the relevant aspects of the health budget for the assigned health project(s).
• Authorisation of expenditure on applicable budget lines up to $1000.
• Filing and archiving of all required records and documents for the assigned health project(s) according to the requirements of Medair, donors and relevant local authorities.
• Line management of assigned health staff, including recruitment, performance monitoring, disciplinary action,…

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

• Clinical degree or diploma (nurse, midwife or doctor), Public Health, or other relevant health discipline degree
• Strong working knowledge of English (spoken and written).

Experience

• 1-2 years post-qualification health/ professional experience
• Computer literate with strong working knowledge of Microsoft Excel, Word, Outlook and PowerPoint.
• Passionate about serving the poor
• Team-player with good inter-personal skills
• Good communicator, able to pass on information efficiently
• Capacity to work under pressure and manage personal stress levels
• Creative, open-minded, flexible, self-learner
• Able to work effectively in a wide variety of situations
• Able to develop and maintain effective relationships with colleagues, beneficiaries, other agencies and local authorities
• Able to cope with basic living conditions in the field and during field trips
• Ability and willingness to manage project implementation
• Good report writing skills
• Problem solving ability
• Willingness to support others and to share workload
• Aptitude for community mobilisation and capacity-building
• Committed to consultative and servant minded leadership