Administrative Assistant

Headspace and Ginger have recently merged to become Headspace Health ! While roles are still being recruited separately on our respective websites, new hires from this point forward will be joining Headspace Health. For more information, please speak with your recruiter!

About the Admin Assistant, Finance at Headspace Health:

Headspace Health is currently seeking an Administrative Assistant to support our Finance Leadership Team. This person will act as a partner; managing schedules, travel and expenses, assisting with planning and logistics for team meetings, and supporting initiatives to build team morale . This person’s ability to exercise both great judgment and discretion is key. This person has superior organizational skills, keen attention to detail, the ability to meet deadlines, and juggle multiple high priority requests – all while interfacing professionally both internally and externally.

How your skills and passion will come to life at Headspace Health:

Proactively maintain calendars for senior leaders in alignment with company priorities
Coordinate end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation
Support logistics, documentation, and communication for team meetings
Support planning and logistics for in-person meetings and offsites
Assist in budget preparation and control activities
Help with team building and morale for a globally-dispersed team
Be part of the community of executive and administrative assistants

What you’ve accomplished:

Bachelor’s Degree in related field
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Proficiency in Google Workspace or similar cloud-based systems
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask

How we feel about Diversity & Inclusion:

Headspace Health is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Headspace Health. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

Headspace Health is committed to protecting the privacy and security of your personal data. Please view our Applicant Privacy Notice here .

How to get started:

If you’re excited by the idea of seeing yourself in this role at Headspace Health, please apply with your CV and a cover letter that best expresses your interest and unique qualifications.