Head of Transactional Procurement

Department: Procurement

Function of Department

Supporting clients to deliver improved outcomes for citizens in developing countries through world class procurement. Contributing to the success of CA by delivering profitable business results and building CA’s reputation as a ‘go to’ provider for procurement solutions.

Main Job Purpose

• Provide leadership and guidance to the global transactional procurement team.
• Provide technical procurement inputs to projects.
• Represent and promote Crown Agents at external events.
• Provide support and technical inputs to EOIs, Proposals, etc. and support the Procurement Growth Team in winning new procurement assignments.

Main Responsibilities of Job

• To ensure the profitable and efficient delivery of procurement services in order to meet the annual gross margin target.
• As part of the Procurement Leadership structure, contribute to the overall strategy and direction of the Global Procurement Business.

Strategic Direction

• Provide transformational leadership to the global procurement team, including a review of process and procedures.
• Design and implement a strategy for transactional procurement that ensures that our processes provide efficiency, quality and are reflective of modern procurement practices.

Management and Leadership

• Manage the global transactional procurement team ensuring most effective time/cost utilisation.
• Demonstrate leadership skills and strong technical expertise to ensure development of all team members under your management.
• Ensure that our transactional work across the entire global delivery platform, conforms to corporate systems and policy, client regulations and applicable standards.
• Where necessary, deputise for the Procurement Director or Deputy Director in meetings related to governance of the Global Procurement Team.
• Assist the Director of Procurement in development of annual operating plans.
• Assist the Director of Procurement in producing regular updates on progress against the Department’s AOP as requested.
• Build compelling and consistent thought leadership in subject area.
• Provide mentoring and support to members of the team, as appropriate.

Technical Delivery

• Be a ‘go to’ point of expertise for quality advice on transactional procurement and procurement related issues across the organisation.
• Deliver technical procurement inputs on specified procurement assignments.
• Provide Quality Assurance/Peer Review support to team members on their technical outputs.
• Prepare and deliver procurement training.
• Ensure that all contracts managed by your team meet the agreed delivery and financial targets.
• Provide oversight on projects, as Project Director or Project Manager, as required. When acting as Project Manager or Director, ensure:

1. Contracted annual financial target is met or exceeded;
2. Deliverables are produced on time and to the highest quality;
3. Risks are mitigated and managed;
4. Client and partner relationships are managed.

• Purchase goods in compliance with Crown Agents’ procedures and standards of ethical procurement, donor guidelines and end user requirements. Where applicable, the Job Holder shall:

1. undertake all procurement in compliance with Good Distribution Practice (GDP) in accordance with the provisions of our Wholesale Distribution Authorisation (Human) (WDA (H)) issued by the Medicines and Healthcare Products Regulatory Agency (MHRA) and our United Kingdom Controlled Drug Licence issued by the Home Office; and
2. Ensure that all procurement is carried out using the relevant corporate IT systems in operation.

Business development

• Engage with the Procurement Growth Team and share the latest technical knowledge in order to win new projects and grow a profitable and sustainable transactional procurement pipeline.
• Promote our procurement offering to clients and external parties, via client visits, participation in relevant conferences, etc.
• Provide inputs into marketing and promotion materials.

Safeguarding

• Be aware of and compliant with all the standards following Safeguarding procedures and policies. Promote Crown Agents’ speak up culture in order to protect the welfare of children, young people and vulnerable adults.

General

• Be aware of and adhere to company quality standards and procedures in accordance with Crown Agent’s commitment to working to the highest quality standards and striving for continual improvement.
• Must be able to travel internationally to ensure quality of procurement inputs to current programmes and for business development purposes.

Any other duties as appropriate to the position, as requested.

Requirement

Qualification

• An internationally recognised professional procurement qualification.

Experience

• Relevant government or private sector experience in procurement leadership (minimum of 8 years);
• Demonstrable experience in delivering technical procurement solutions;
• Experience of working in a developing country (desirable);
• Demonstrable experience of working in complex and time-pressured contexts;
• Experience of driving process improvement within a procurement services team;