Head of Sub-Office

Position Title: Head of Sub-Office

Duty Station: Pemba, Mozambique

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 04 August 2024

Organizational Context and Scope:

IOM, UN Migration Agency in Pemba, Mozambique is looking for a Head of Sub-Office who will be responsible and accountable for the overall management and administration of the IOM Pemba Sub-Office, as well as leading the promotion and implementation of the broad IOM programming in line with IOM policies, standards and commitments.

Core Functions / Responsibilities:

1. Supervise and manage the Operational, Human Resources, Administrative, Financial and Supply Chain functions of the Sub-Office in accordance with the IOM’s rules and regulations, and streamline the implementation of institutional procedures across the Sub-Office.
2. Lead the management, recruitment, training and capacity building of Sub-Office’s staff and third-party contractors, if applicable, based on programme assessment, available budget and performance indicators.
3. Represent IOM in meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector.
4. Establish, promote and strengthen working relationships with national, regional and local governmental authorities, international organizations and NGOs, and other stakeholders in the field of migration management.
5. Lead the design and development of new projects in coordination with the CoM and other Programme Management counterparts. Ensure the implementation of an integrated, multi-programme approach with a strong focus on conducive conditions.
6. Ensure adherence to the safety and security procedures for IOM staff, premises and assets in the Sub-Office, in collaboration with the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.
7. Direct and monitor the implementation and reporting of all programme activities in the area inline with IOM standards and in accordance with the donor/grant agreements.
8. Advise the CoM on the progress on programme implementation, achievements, challenges, cluster/sector discussions, donor liaison issues, as well as on possible opportunities for geographical, operational and thematic expansion of IOM portfolio and other opportunities that might benefit the Country Office, IOM in the Region or globally.
9. Assess and identify key gaps and operational challenges, provide expert advice/guidance for programme implementation in coordination with the CoM/Senior Management Team to direct the programme implementation, ensure efficiency and cost-effectiveness of staff performance.
10. Maintain oversight of programme deadlines, narrative and financial reporting requirements in accordance with IOM rules and regulations, as well as the donor/grant agreements, in close coordination with the Country Office, the Regional Office and other relevant IOM Offices.
11. Ensure the visibility of IOM and the donors as established in donor agreement and as relevant to the context.
12. Lead and coordinate IOM emergency operations in Sub-Office with a view to ensuring that itis principled, timely, effective and efficient, and contributes to longer-term recovery.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Humanitarian Affairs, Law, International Relations, Disaster Risk Reduction/Disaster Risk Management, or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Experience in managing humanitarian, complex and post conflict emergencies at an international level;
• Experience in liaison with the government authorities, donors, national/international institutions and multi-stakeholders;
• Experience in project development and reporting;
• Experience in programme implementation, monitoring and evaluation; and,
• Experience working in the Region.

Skills

• Sound knowledge of migration management principles, concepts and techniques;
• Expertise in post-conflict /emergency operations;
• Ability to lead and coordinate multiple activities and work effectively and harmoniously with colleagues from varied cultures and professional background;
• Proven ability to manage a larger operation in the developing world;
• Ability to work well under pressure and in difficult conditions;
• Excellent communication and negotiation skills, project development skills and ability to draft clearly and concisely; and,
• A high degree of computer literacy.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Portuguese as well as another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.