Head of Sub Office

Position Title: Head of Sub Office

Duty Station: Diffa, Niger

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 February 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the Chief of Mission (CoM) in Niger, and in close coordination with relevant Programme Managers (PMs) for active projects in the region, the successful candidate will be responsible and accountable for the overall supervision of the IOM sub-office in Tahoua, Diffa or Tillabéri. IOM implements multiple projects per region, including community stabilization, reintegration of returned migrants and immigration and border management.

Core Functions / Responsibilities:

1. Supervise the budgetary, operational and administrative functions of the Sub-Office in accordance with the Organization’s regulations and procedures.

2. Supervise project staff and monitor the work of consultants working in the relevant Sub-Office, including organizing capacity building of local staff, and ensuring adherence to IOM’s staff rules and regulations.

3. Ensure compliance to mandatory IOM trainings for all staff, consultants and local partners.

4. Identify and analyze gaps, operational challenges and constraints and recommend action to address these in close consultation with the COM and other relevant staff, to streamline procedures for the programmes and processes in the Sub-Office.

5. Maintain and work to strengthen working relationships with regional and local governmental authorities, international organizations and NGOs, and other stakeholders.

6. Undertake duty travel related to programme assessments and guidance, liaison with counterparts and partners, and various meetings.

7. Provide regular and timely information and updates, and draft weekly reports related to programme achievements, challenges, budget considerations and donor liaison issues to the CoM and other members of the Senior Management Team (SMT).

8. Closely coordinate with the Senior Resource Management Officer (SRMO) and all units under resource management (ITC, Finance, Logistics and Procurement, Human Resources) in Niamey to ensure that relevant policies and procedures are implemented at field level in a coherent manner.

9. Check compliance with IOM policies and procedures, including implementation of internal control measures to prevent fraud and mismanagement.

10. Take necessary measures as appropriate, in close coordination with relevant members of the SMT, relevant project managers, especially the Protection Unit and the PSEA focal points, to facilitate prevention and proper responses to complaints of fraud, sexual exploitation and abuse, and other unethical practices.

11. Facilitate field visibility in close coordination with the relevant units within IOM.

12. Liaise with relevant security actors – particularly United Nations Department for Safety and Security (UNDSS) – to check that IOM staff are cleared for travel in a timely and efficient manner.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s Degree in Political Science, Social Science, International Studies, Public Administration, Economics or a related field from an academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Professional experience in managing crisis response, recovery and development projects and managing staff;

• Experience with handling confidential data;

• Prior work experience with IOM is an asset;

• Prior work experience in the region and understanding of region issues and trends is an advantage;

• Solid experience in working relationship with local authorities, international organizations and NGO’s.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by theOrganization;

• Strong management, supervision and capacity building skills.

• Strong knowledge in report writing.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written). Working knowledge of Spanish and/or other local languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.