Head of Sub-Office

Position Title: Head of Sub-Office

Duty Station: Beira, Mozambique

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 15 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Chief of Mission (CoM) in IOM Mozambique and in close coordination with the Deputy Chief of Mission, Emergency Response and Recovery Coordinator and the Head of Resources Management (RM), the successful candidate will be accountable for ensuring the overall effective management of IOM staff, assets and other resources and will be responsible for contributing to the programme implementation planning and development, monitoring and evaluation of IOM activities in Beira Sub Office.

Core Functions / Responsibilities:

1. Maintain overall organizational governance at the Sub-Office level and ensure the overall implementation of the strategic vision under the guidance and leadership of the CoM.
2. Perform important tasks such as strategic planning, organizational communication dissemination of key IOM messaging. Ensures the overall adherence to finance and procurement procedures and processes, and take responsibility for the overall running of the Sub-Office, reporting to CoM regularly.
3. Develop and build cooperative relationships and maintain close liaison with local authorities(including INGC, the Post-Cyclone Idai Reconstruction Office – GREPOC, Provincial and District authorities), and assistance actors (including NGO’s and UN Agencies), representing IOM as the UN Migration Agency at Beira Sub-Office level in these meetings and ensuring IOM’s mandate is represented.
4. In coordination with the CoM and the Deputy Chief of Mission (DCoM), represent the Organization and participate in coordination meetings at the Beira Sub-Office level, vis-a-vis the Government and partners (such as Area Security Management Team (ASMT) and Humanitarian Country Team (HCT), among others), as needed.
5. In coordination with the Deputy Chief of Mission and Emergency Response and Recovery Coordinator (ERRC), identify and develop projects and activities of interest for IOM in coordination with CoM in Maputo and in cooperation with government partners and communities.
6. Report regularly to the CoM and prepares and submits reports to the CoM coveringSub-Office’s operations, programme implementation, and progress on programmes.
7. Provide the CoM an objective overview of the performance of the programmes, and highlight any factors that may be leading to underperformance and prepare proposals for appropriate action.
8. Ensure that the Sub-Office programme delivery results are effectively communicated in collaboration with the CoM, DCOM and Communication Officer in the Country Office.
9. Ensure the effective management of the Sub-Office by focusing on achievement of the following results:
10. Ensuring that IOM Administration rules and regulations are implemented and followed.
11. Ensuring full responsibility for the appropriate use and management of resources attributed tothe Sub-Office by tracking and supervising the financial expenditure per project in close coordination with the Head of RM.
12. Maintaining records in coordination with the Resources Management Unit, ensuring compliance with the organizations policies and procedures and in accordance with programme standards.
13. Ensuring proper management of the Su-Office and maintenance of the IOM properties, infrastructures and assets.
14. Ensuring an updated inventory of assets, in coordination with relevant RM units.
15. Supervising the procurement and logistics services in the Sub-Office; including contracts with suppliers of goods and services in accordance with IOM’s rules and regulations;
16. Ensure the security of IOM staff and IOM properties in close coordination with IOM FieldSecurity Officers and United Nations Department for Safety and Security (UNDSS), complying with travel security processes, procedures, and reporting obligations as a part of the UN system.
17. In close coordination with the DCoM, ERRC and Head of Peace and Development Coordination Unit (PDCU), provide support for the implementation of unit’s overall strategic direction regarding durable solutions in central Mozambique, with specific focus on operations and in line with the SG’s Action Agenda on Solutions to Internal Displacement.
18. In coordination with the DCoM, ERRC and Head of Peace & Development Coordination Unit, coordinate and actively engage with national and sub-national coordination structures, including relevant clusters and Durable Solutions (DS) architecture, as well as with humanitarian, stabilization and development organizations in PDCU’s areas of operations, to identify gaps and enhance synergies in order to support programme implementation and prioritization.
19. Encourage ways of increasing Sub-Office’s funding base such as engaging in resource mobilization efforts in consultation with local counterparts and following-up on local opportunities, as possible.
20. Continually find ways to systematically identify and integrate efficiency gains and cost reductions in all operations of the Sub-Office.
21. Oversee local recruitment and provide training to staff in accordance with area needs and programme requirements, in coordination at with the overall guidance of the CoM and the relevant Units in Maputo.
22. Provide guidance and coaching to the supervisees, and advocate for maintaining the highest standards of conduct and behaviour through one’s own practice and deeds.
23. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience

Experience

• Experience in project/offices management in emergency environments;
• Previous experiences with IOM and with UN specialized agencies is an advantage;
• Experience in liaising with governmental and diplomatic authorities, as well as with national and international institutions; and,
• Experience with project implementation, scheduling and deployment of resources.

Skills

• Strong management capability and experience, especially in the field of humanitarian assistance;
• Strong leadership skills;
• Familiarity with financial and business administration;
• Excellent communication and negotiation skills;
• Good computer literacy; and,
• Ability to work under pressure and with minimum supervision.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Portuguese is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.