Head of Satellite Office

Position Title : Head of Satellite Office

Duty Station : IOM Philippines Country Office (Zamboanga City)

Classification : National Officer Staff, Grade NO-B

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 27 April 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:
Under the overall supervision of the Chief of Mission and direct supervision of the Head of Sub-Office based in Cotabato City, the successful candidate will be responsible for the implementation, oversight and coordination of various IOM humanitarian, development and/or peacebuilding programmes as well as administrative oversight of the satellite office in Zamboanga City, Philippines.

Core Functions / Responsibilities:

• Provide strategic support, analysis, and technical input to the Head of Sub-Office on the implementation of the programme.
• Coordinate the overall implementation of the programme in the areas of responsibility (namely, Zamboanga, Basilan, Sulu and Tawi-Tawi) in a timely manner, being responsible for administrative and technical oversight of the project activities, in line with IOM’s policies and practices as well as donor requirements.
• Liaise with relevant interlocutors (including government line ministries, non-government and international stakeholders, and donor representatives) on programme implementation, facilitating information exchange and programme cooperation, as well as promoting IOM-implemented initiatives.
• In his/her capacity as the Head of Zamboanga Satellite Office, supervise and train assigned staff in implementing operational, human resources, administrative, budgetary and financial management in line with IOM’s rules and procedures and in close coordination with the Head of Sub-Office and National Resource Management Officer.
• Oversee the work of short-term experts and consultants retained under the programme including but not limited to project activities related to capacity building and trainings, research, analysis as well as monitoring and evaluation.
• Within the Area of Responsibility, manage financial/budgetary planning, exercise quality control over all procedures and documents and ensure proper follow up as necessary.
• Drive the development of reports, presentations, talking points, and briefings on programme activities.
• Ensure project visibility throughout the project cycle, including preparation and submission of project-based newsletters, summary reports, and services and items provided to beneficiaries and relevant stakeholders.
• Contribute to identifying opportunities for the strengthening and expansion of IOM’s presence and operations in the area and take part in project development efforts to complement or expand existing projects and/or for new project initiatives in related fields in close coordination with the Cotabato HoSO and the CoM.
• Represent IOM in any events, initiatives, meetings, or other fora that are institutionally and/or programmatically relevant to IOM’s presence and profile in the area of responsibility.
• Regularly update the Head of Sub-Office on migration issues, emerging trends, and formulate strategic priorities in coordination with HSO, COM and relevant Regional Thematic Specialists.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Political or Social Science, International Relations, International Development, Migration Studies, Peace and Conflict Studies, Public Administration, or a related field from an accredited academic institution with minimum two years of relevant professional experience; or
• University degree in the above fields with minimum four years of relevant professional experience.

Experience

• Experience in managing humanitarian, development and/or peacebuilding programmes and capacity-building activities with the UN, Government and INGOs.
• Experience in liaising with governmental authorities as well as with national and international institutions.
• Experience in project development, reporting, management, planning and implementation, research, and policy formulation.

Skills

• Demonstrated ability to supervise, train and motivate staff in a multicultural team environment.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English and Filipino is required. Any local language in ZamBaSulTa region, such as Chavacano, Yakan, Sama, and Tausug.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment.

This position should be filled only by candidates who are a national (Filipino Nationals) at the country of the duty station.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.