International Organization for Migration
Position Title : Head of Resources Management
Duty Station : Cox’s Bazar, Bangladesh
Classification : Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 19 July 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.
Context:
Under the overall supervision of the Regional Director for Asia and the Pacific, direct supervision of the Chief of Mission (CoM) in Bangladesh, in coordination with the Senior Regional Resources Management Officer for Asia and the Pacific, and in collaboration with relevant Units at Headquarters (HQ) and Administrative Centres (Manila and Panama City), the successful candidate will be accountable and responsible for managing, monitoring and administering the financial, budget, treasury, human resources, procurement/logistics and IT activities in IOM Bangladesh and its Sub-Offices.
Core Functions / Responsibilities:
1. Plan, oversee and monitor the resource management functions of all activities of the Mission. Supervise/coordinate the preparation of financial reports, donor reports and budgets. Provide oversight of financial expenditures and undertake financial analysis of projects in the mission.
2. Coordinate and oversee day-to-day administrative, finance, Human Resources (HR), procurement/logistics, Information Technology (IT) and other administrative activities of IOM Bangladesh.
3. Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement. Develop and implement relevant operational control systems.
4. Support and provide guidance to staff and managers in IOM Bangladesh in matters related to IOM’s administrative questions, local institutions, internal regulations and human resources issues with a view to enhance their knowledge for the smooth running of the Country Office’s (CO) operations.
5. Liaise with the Regional Office for Asia and the Pacific (ROAP), Headquarters (HQ), and Administrative Centres to obtain/forward information and coordinate activities.
6. Supervise HR, Finance, Procurement, Logistics, Common Service (COS) and IT Units in line with the Organization’s policies and procedures. Provide support and training in administration/finance/HR as well as Procurement.
7. Participate in the senior management team in the development and implementation of short and long-term management objectives and goals.
8. Liaise with Project Managers regarding funding levels of ongoing activities and estimated funds coming in through foreseen future activities.
9. Represent the Organization at relevant high-level inter-agency meetings as required.
10. Monitor, assess and evaluate the administrative and financial aspects of programme activities of IOM Bangladesh.
11. Liaise with donors in regard to new, ongoing or completed projects as required.
12. Supervise and train staff on IOM’s administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends.
13. Provide financial reporting and monitoring training to Implementing Partners, with a specific reference on IOM financial and procurement rules, regulations and reporting requirements.
14. Supervise the procurement and logistic services, ensuring that contracts with suppliers of goods and services are in line with the Organization’s procedures, regulations and guidelines; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of support services in the CO.
15. Make recommendations on procedural improvements in the relevant areas of administration, finance and reporting.
16. Undertake duty travel including regular travel to the CO in Dhaka to provide administrative support on Resources Management and resolve problem/issues as requested by the CoM and/or Project Managers.
17. Provide support to the CoM, DCoMs and Project Managers in answering any queries raised regarding the correct allocation of programme funds and providing any requisite documentation including for auditing purposes.
18. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University degree in the above fields with nine years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
• Management experience at the international level, accompanied by background in finance, accounting and budgeting as well as experience in human resources management required;
• Field experience a plus, including in liaising with governmental and diplomatic authorities as well as international institutions.
Skills
• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable;
• Good knowledge of human resources management;
• Excellent level of computer literacy;
• High level of computer literacy, in particular, experience in computerized accounting systems and software;
• Knowledge of IOM/UN accounting systems, software and procedures a distinct advantage.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 3
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
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