Head of Resources Management

Position Title: Head of Resources Management

Duty Station: Yangon, Myanmar

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 March 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Chief of Mission (CoM) in Yangon, Myanmar, in close coordination with the Senior Regional Resources Management Officer (SRRMO) of the Regional Office for Asia and the Pacific (ROAP) based in Bangkok, Thailand, and in close coordination with relevant Departments at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Head of Resources Management will be accountable and responsible for managing, monitoring and administering the financial, budget, treasury,

Human Resources (HR), procurement/logistics and Information and Communications Technology (ICT) activities of Myanmar Country Office (CO) and its Sub-Offices.

Core Functions / Responsibilities:

1. Plan and oversee the financial management of all activities of the CO. Supervise/coordinate the preparation of financial reports, donor reports and budgets. Provide oversight of financial expenditures and undertake financial analysis of projects in the CO.
2. Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement. Maintain and further strengthen appropriate internal controls and development and implementation of relevant operational control systems.
3. Coordinate and oversee day-to-day administrative, finance, human resources, procurement/logistics, ICT and other administrative activities in the CO and its Sub-Offices.
4. Support and provide guidance to staff in matters related to IOM’s administrative questions, local institutions, internal regulations, and human resources issues with a view to enhance their knowledge for the smooth running of the CO’s operations. Liaise with relevant Departments/Units in HQ, Administrative Centers and the Regional Office for Asia and the Pacific (ROAP) to obtain/forward information and coordinate activities.
5. In coordination with RO Regional Resources Management Unit (RRMU) and relevant HQDepartments, produce permanent instructions and procedures to complement or to adapt the general instructions of IOM, taking into consideration the volume of activities, staffing and the constraints and specific needs, namely in the areas of general administration, finance and HR.
6. Supervise Human Resources, Finance, Procurement, Logistics, Common Services and ICTUnits in line with the Organization’s policies and procedures. Provide support and on the job training in administration/finance.
7. Regularly provide the CoM with financial updates on the status of the IOM country program resources and future outlook, reporting deadlines, budgetary allocations and forward planning.
8. Participate in the Senior Management team in the development and implementation of short and long-term management objectives and goals. Coordinate with the Project Managers / Head of Units regarding funding levels of ongoing activities and estimated funds coming in through foreseen future activities.
9. Represent the Organization at relevant high-level inter-agency meetings as required. Maintain liaison with governmental, intergovernmental, and other partner entities, with a view of ensuring smooth implementation of IOM operations at all levels
10. Liaise with donors in regard to new, ongoing or completed projects as required.
11. Provide support to the CoM and Project Managers / Head of Units in answering any queries raised regarding the correct allocation of programme funds and providing any requisite documentation including for auditing purposes.
12. Monitor, assess, and evaluate the administrative and financial aspects of programme activities of the CO.
13. Oversee the maintenance of the CO’s office premises, equipment, vehicles and supplies.
14. Supervise and train staff, including Project Managers in relevant areas of administration/finance and on compliance with IOM’s policies and procedures. Make recommendations on improvements in all areas of resources management in the CO. Undertake regular travel to Sub-Offices in view to building resources management capacity of staff in the field, ensuring that IOM rules and regulations are followed.
15. In coordination with the CoM, oversee the security management of the CO, including the monitoring of security development of security risk mitigation plans, measures and procedures; liaising and coordinating with United Nations Department for Safety and Security (UNDSS), and other United Nations (UN) Agencies Funds and Programs on security management, attending security-related meetings of the UN ensuring that IOM is represented, and following-up on relevant security matters.
16. Undertake duty travel to provide administrative support to the Sub-Offices and resolve problem/issues as requested by the CoM and/or Project Managers.
17. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Commerce, Business Administration, or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Management experience at the international level, accompanied by a background in finance, accounting and budgeting as well as experience in human resources management required; and,
• Field experience is a plus, including in liaising with governmental and diplomatic authorities as well as international institutions.

Skills

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable;
• High level of computer literacy, in particular, experience in computerized accounting systems and software;
• Capacity to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment; and,
• Knowledge of IOM/UN accounting systems, software and procedures is a distinct advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

The successful candidate will initially be assigned to Bangkok, Thailand, pending completion of visa formalities. Upon granting of the visa, the incumbent will transfer to Yangon, Myanmar.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.