Head of Project – Cotabato (Filipino Nationals Only) – Cotabato Philippines

Duration : 7 months
Start date : ASAP

You’ll contribute to ending world hunger by …

• Planning, Implementation, management, overall supervision and monitoring of the assigned Project(s) in line with the Action Against Hunger policy, guidelines and procedures and in accordance with donor and national polies and guidelines
• Ensure timely implementation of the planned activities in coordination with the Line Manager and other departments and staff
• Respond to urgent humanitarian needs caused by natural or manmade disasters through emergency interventions
• Building capacity of local stakeholders by transferring sustainable solutions and advocacy
• Representation and coordination with consortium partners, as requested based on mission/base needs

Key activities in your role will include

Objective 1: To ensure that all programs activities are implemented within the time frame (according to proposals) in coordination and as agreed with the Technical Coordinators

• Represent, participate, and coordinate with project team and with consortium partner/staff in assigned areas/projects
• To ensure the efficient and effective project implementation of activities according to the approved strategies, workplan and guidelines set by the organization and funding donors in coordination with project team, consortium and AAH technical coordinators
• Develop and maintain relationships with key DRR/CCA stakeholders at a technical level, including coordination and communication with government authorities, international and local organizations, partners, beneficiaries, and other external actors in the field
• Lead and ensure the implementation of the projects are in line with the approved proposal
• Lead and ensure assigned project have an updated project work plan/Procurement-supply plan/budget forecast on a monthly and as-needed basis integrating all departments’ activities and its dissemination to all department heads.
• Lead and ensure the transparency of the procedures as well as the implementation of Donors guidelines (including the documentation of the transparent decision making)
• Lead and ensure weekly meeting are conducted with all department head and progress and work plans are revised and updated in coordination with head of base
• Lead and ensure compliance with reporting requirement and timely submission of reports according to agreed formats and follow-up the contribution (in-kind) required by programs
• Initiate and support coordination with the local partners capacity building strategy through in coordination of the Head of Base and Technical department

Objective 2: Project Monitoring, Evaluation, Reporting, and Capitalisation

• Lead and ensure the preparation of weekly, monthly and annual planning and updating of progress and achievements in coordination with the project staff Partners, and Capital technical team.
• To ensure the validation and consolidation of all reports from the DRR Supervisors in accordance to the monthly APR both Excel and narrative, including annexes required such as SOVs
• To lead and ensure the preparation of donor interim and final reports and other reports as required in coordination with consortium lead,
• Lead capitalization of the project experience and prepare specific written documents in coordination with AAH sector coordinators
• Ensure SOVs are archived and maintain database of photos, videos and other multimedia documents related to the project,
• To ensure the availability of complete project documents and filed in accordance with the Archiving Guidelines

Objective 3: Coordination and Representation

• Develop and maintain relationships with key stakeholders at a technical level, including donors, government authorities, international and local organizations, partners, beneficiaries and other external actors in coordination with Head of Base.
• Actively participate in DRR/ climate and self-elp Group-related events as approve alone, or together with the DRR-CCA Referent and Technical Coordinator
• Ensure close coordination with the Partners involved in the Action to ensure cohesion with the overall design and strategy of the project.
• Disseminate relevant project information to the technical teams at Capital and Base level as necessary
• Actively search for local capacities with potential to give and add value to the project (NGO, institutions, universities, etc.)
• Any other task required to achieve the project objective or fall within the mandate of Action Against Hunger.

Objective 4: Managing of project/program-specific Admin, HR, and Logistics matters

• Contribute to building and maintaining institutional and human resource technical capacities and competencies (e.g. coaching, mentoring, training)
• Provide inputs to manage staff performance including providing inputs to regular performance evaluation of the technical staff.
• Participate in recruitment of the required technical staff for DRR/CCA in coordination with sector coordinators, HR Manager.
• Support relevant HR processes, e.g. development and review of job descriptions, recruitment and onboarding processes.
• Support in improving administrative and finance process that can facilitate effective and efficient program implementation
• Contribute to analyzing and addressing logistical needs and bottlenecks that affect program implementation.

Objective 5: Safety and security

• Support Head of Base and technical team to assess and follow up the humanitarian needs situation and support in defining possible project proposals if needed.
• Adhere to the Mission Reporting system and submit the reports requested on-time
• Respect the Security rules of Action Against Hunger and coordinate with Security officer for any security issues relating to work
• Report any security or other incidents in the field that may interrupt project activities directly to Head of Base/Base Security Officer
• Ensure the respect and compliance of the mission security rules by the team

Do you meet the profile required criteria?

• Middle level or Senior Level Management Training; A degree in social science, disaster risk reduction, food security/livelihoods and related trainings, facilitation and coordination, Project management, monitoring and evaluation, or other related discipline. Master’s degree is an advantage.
• Technical knowledge:
  • Demonstrated excellent knowledge and experience in Project Cycle Management.
  • Excellent knowledge of budget management.
  • Good analytical skills and a good understanding of the problematic of conflict situation.
  • Knowledge in partnerships development and alliances is desirable.
  • Risk mitigation experience.
  • Strong skills in coordination, program management , mentoring , coaching and capacity building.
  • Strong Knowledge in Humanitarian/ cooperation/international relationship
  • Experience in managing projects with an INGO.
  • Knowledge of donor BHA guidelines and procedures.
  • Should be able to work independently and with minimal supervision from the Operations Coordinator, DRR/CCA Referent, Technical Coordinator and other relevant coordinators related to the Project.
• Experience:
  • at least three years in a similar position, exposure and experience in assessment, monitoring, or evaluation of projects and, implementing and managing multi-sector
  • Coordination and representation with partners
  • Experience in Disaster Risk Reduction and Management; Food, Security and Livelihood capacity building and project management.
  • Management in insecure context with capacity to face a stressful situation
• Excellent English and Filipino speaking and writing skills required. Knowledge of local language is an advantage.
• Good knowledge of Office package (Teams, Outlook, Word, Excel and Powerpoint)
• Frequent travel to project sites and the capital office (Manila)
• Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.

Our remuneration package:

• Compensation based on Action Against Hunger salary grid and candidate’s previous experience
• Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
• Project-based employment