Head of Programs

Job Title: Head of Programs

Employment Type: Full-Time

Location: Gaziantep , Turkey

Length of Contract: 12 Months

About Us:

ALAMEEN for Humanitarian Support is a non -governmental organization established by a group of volunteers in Syria during the crisis in 2012 and registered in the USA, Sweden, and turkey.

ALAMEEN is implementing projects through regional offices in Syria, Turkey, Lebanon, Yemen, Sudan, Iraq, Palestine, and Somalia.

Our work sectors are Health, Nutrition, Education, Food Security and Livelihoods (FSL), Protection, Shelter &Non-food items, Wash and Sanitation.

ALAMEEN also manages development projects, advocates to empower civil societies and local governance

About The Role:

ALAMEEN is seeking a Head of Programs Manager who will be responsible for the overall program strategy in all operations of the countries in which the AHS operates

S/He will be accountable for developing policies, processes, and standards for AL Ameen sectors across areas of operation. The Head of the Program will be accountable for the overall technical quality of country-wide programs as well as for effective monitoring, evaluation accountability, and learning across all programs

The Program Manager will ensure effective systems and processes are in place and support the implementation of AHS’s programs and other system-building activities.

S/He will also manage all aspects of the projects, including project implementation strategy, technical oversight and reporting, personnel management, and budgets.

The Head of Programs will be a core member of the Senior Management Team and will be a direct line manager to the Program Coordination Team and senior program implementation management

Primary responsibilities and tasks:

Quality implementation:

• Lead/Oversee the design process of full proposals and concept papers to Donors and Al-Ameen Support Offices
• Oversee the implementation and application of AHS standard operating procedures are made in line with AHS policies
• Provide the final review of all proposals and concept notes prior to submitting them to donors and AL Ameens offices at a regional and internal level
• Organizing programs and activities by the mission and goals of the organization
• Lead and manage timely and quality preparation of all quarterly progress reports, annual reports, inception reports, and success stories for AHS , in line with contract requirements.
• Contribute to the overall management of the country’s operation as a member of the Senior Management Team
• Increase the visibility and credibility of AL Ameen’s programs and maintain close relations with relevant stakeholders including donors
• Ensuring goals are met in safety, quality, and team member performance.
• Ensuring the program is implemented to a high quality based upon related standards (e.g. Sphere, CHS, LEGS, CPMS, CaLP…etc)

Project monitoring and evaluation:

• Developing an evaluation method to assess program strengths and identify areas for improvement.
• Producing accurate and timely reporting of program status throughout its life cycle.
• Supervise, mentor, train, develop, and evaluate assigned staff; provide regular performance feedback to supervisees and the time and opportunity to grow professionally
• Monitor and evaluate the implementation of the activities in collaboration with the Country Director/s, and the MEAL Team

Representation, coordination, and advocacy:

• Establish and maintain effective working relationships with key stakeholders (donors, partners, government, etc.)
• Meeting with donors to make communication easy and transparent regarding project issues and decisions
• Actively participate in Senior Management Team and any other meetings as directed by the Country Director/s.
• Ability to work independently and as a team member to coordinate and lead the efforts of other professionals to meet program goals effectively.

Donor Relation:

• Lead the process for donor/authorities in collaboration with Country Director/s, and Technical Coordinators and the Regional Coordinator.
• Provide technical writing for proposals sections
• Developing a budget and operating plan for the program.
• Oversee effective management of the entire grants cycle, including smooth kick-off to ensure shared understanding across all departments, periodic grants review to identify and address implementation challenges and facilitate collective troubleshooting, and successful closeout of grants and fulfilment of all contractual obligations

Personal Requirements:

• Languages: Fluent in English (writing –reading –speaking), Arabic and Turkish will be an added value for the candidate.
• Strategic Mindset
• Cohesive strategy planning and top line reporting for senior management in country and at headquarters.
• Communication skills: negotiating, facilitating and presenting as well as strong verbal and written communication skills.
• Time management, organization and work prioritization.
• Analytical skills with strong attention to details.
• Strong organizational, analytical and interpersonal skills.
• Decision making
• Risk management
• Project & program Management
• Remote management
• People management
• Leadership and Staff development
• Proven partnership skills, donor relationship building and fundraising

Expected profile

Education & Qualification

Master’s degree in development, international relations, sociology or any related field

Professional experience

• At least 7 years of professional experiences, in a similar or equivalent position;
• Proven experience of reporting and proposal writing;
• Knowledge of contracts management;
• Knowledge of health / nutrition/Edactıon protactıon /NFI/FS and realted Sectors
• Knowledge of donor mechanisms; knowledge of donor compliance is an advantage;

Languages

• Required: Arabic and English are mandatory (oral and written)

Technical Skills and Personal qualities required

• High standard of English writing and editorial skills
• Proficient in the use of MS Office and IT in general;
• Ability to work under a minimum of supervision;
• Organized and able to manage priorities;
• Proactive, adaptable and capacity to take initiatives;
• Proactive approach to identifying solutions;
• Diplomatic and open-mindedness;
• Familiar with multicultural environment;
• Good analytical skills;
• Diplomacy and open-mindedness;
• Professionalism
• Team spirit
• Sense of humor

OFESSIONAL STANDARDS: The AHS and AHS Staff must adhere to the values and principles outlined in the AHS Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the AHS operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation and Combating Trafficking in Persons

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout AL-AMEEN for Humanitarian Support, as applicable to the position, maintains a clear understanding of AL- AMEEN for Humanitarian Support and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within AL- AMEEN for Humanitarian Support

and amongst beneficiaries served by AHS

NB: considering the purpose and values of the organization, AL- AMEEN for Humanitarian Support, requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.