Head of Mission-South-Sudan

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Head of Mission

Code: SR-41-9340

Duty station: Juba, with travels in the field when needed

Starting date: 01/09/2024

Contract duration: 12 Months

Reporting to: Regional Director

Supervision of: Country Finance Coordinator; Program Coordinator; Hr Manager; Security Officer

Functional Supervisor: N/A

Type of duty station: Non-family duty station

General context of the project

INTERSOS has been present in South Sudan since 2006.

INTERSOS main office is in the capital Juba, with field bases in Jonglei State (Ayod, Nyirol, Akobo), in Upper Nile State (in Renk -opening is ongoing), in Unity State (Leer & Mayendit) and Eastern Equatoria (Kapoeta South and East, Torit and Magwi).

Currently supporting INTERSOS South Sudan: AICS – Italian cooperation, OCHA – SSHF, UNICEF, UNHCR, SV (Stichting Vluchteling).

The main areas of intervention are:

• Protection: prevention and response to GBV and Child Protection in Jonglei State, Eastern Equatoria and Upper Nile State. These activities are addressed to children, women, youth and men and involve case management, including psychosocial support. Child Protection and GBV; referral and family tracking for unaccompanied minors. INTERSOS is one of the few agencies promoting EMAP training packages and a community based approach.
• Education: INTERSOS is focussed on promoting education as a part of emergency response. The program covers the main areas affected by the conflict: Jonglei, Unity, Upper Nile and Western Equatoria States. The program includes both structural and non-structural interventions: construction/rehabilitation of learning spaces, kit distribution, training of teachers and PTA on children rights, psychological support, and risk mitigation.

General purpose of the position

The Head of Mission represents INTERSOS in the country and acts on behalf of the Director General, leading the organization’s response, including strategy design, planning resources, management and implementation of programs.

Main responsibilities and tasks

Strategy and vision:

• Responsible for monitoring and analysing the political and humanitarian situation across the country and surrounding countries through established contacts and carrying out exploratory missions to identify potential fields of intervention.
• Design, propose, elaborate and develop new strategy of interventions in line with INTERSOS values and principles.
• Explore and present funding opportunities that integrate initiatives and leverage impact for the communities; support and direct fund-raising activities with institutional and private donors.
• Monitor donor’s priorities and intervention strategies in the country.
• Guarantee the strict observance and adherence to INTERSOS and donors’ procedures.
• Overview the development and implementation of projects and programs and through periodic visits to the areas of intervention, evaluate their evolution and quality as per internal and external standards and requirements, final results and achievements to ensure that organization’s technical and ethical standards are respected and objectives are achieved.
• Greenlight project proposals and response to emergencies to be submitted to HQ for approval.
• Evaluate potential emergency responses in the country and lead on developing additional programs in line with review and assessment results.
• Lead the detailed country strategy planning process and prioritizing of actions and resources to achieve program objectives.

Representation and advocacy:

• Represent the organization and manage relations with the authorities ensuring smooth and timely implementation of planned interventions and safeguarding impartiality and independence.
• Follow up, guarantee and monitor government recognition procedures for the organization in compliance with the host country formalities.
• Maintain a productive communication with donors and consortiums and ensure that the assessed needs are communicated to impact on donors’ priorities.
• Represent INTERSOS at INGO FORUM Level.
• Actively participate and work on advocacy messages based on humanitarian context and situation.

Staff management:

• Ensure that the senior management team is effective, mutually supporting and sufficiently involved in key decision-making processes.
• In coordination with the HR Coordinator, guide and supervise the staff performance process for international and national staff.
• Ensure the respect organizational values, Code of Ethics, Organization Management and Control Model, and INTERSOS procedures.
• Maintain high ethical standards and promote teamwork and ensure a productive working environment.
• Empower staff to meet organizational goals and work as a highly functioning and cooperative team.

Finance, logistics and supply:

• Together with the Finance Coordinator, define and oversee the overall financial management of the mission, striving towards financial sustainability and assume responsibility for the mission funds management (NGO budget).
• Ensure that allocated resources are managed effectively and transparently.
• Together with the Logistics and Supply Staff, ensure that required and efficient supply services and processes are in place.

Safety and security:

• Hold final accountability for security, including development and validation of country security plan and ensuring adherence to procedures, monitoring of the context development, analysis and provision of recommendations.
• Regularly interact with the Regional Office and the Security Advisor on security issues.
• Hold final responsibility for any decision concerning security in the country.

Accountability and quality control :

• In collaboration with the SMT is responsible to produce and submit the mission monthly activity reports.
• Continuously assess, analyse and evaluate the impact of the country program and operations, also through periodic visits to the areas of intervention, in collaboration with the Program Coordinator and MEAL.
• Ensure all the policies within INTERSOS Safeguarding Framework are respected by the staff
• Together with MEAL Department, supervise the effectiveness of a complaint feedback mechanism
• Oversee program quality and impact in line with established strategic objectives and related indicators.
• Oversee program reporting, ensuring compliance with INTERSOS policies and procedures, donor regulations and national requirements.

Required profile and experience

Education

• University degree Project management, International Affairs, Development, International Political Economy or other relevant field.

Professional Experience

• At least 5 years experience in senior management positions in humanitarian contexts, and 3 as Head of Mission

Professional Requirements

Professional requirements:

• Experience with NGOs in developing countries
• Experience with major grants and international donors
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management
• Essential computer literacy (word, excel and internet)

Languages

• Fluent in English

Personal Requirements

• Strategic vision
• Good organizational and planning skills
• Leadership, team management and cooperation
• Behavioral flexibility
• Networking, negotiation skills and decision-making skills
• Diplomatic, interpersonal and good communication skills
• Ability to take initiative and work independently
• Strong analytical and practical problem-solving skills
• Commitment to INTERSOS principles