Head of Mission – Poland

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference
Job Title: Head of Mission
Code: SR-14-2445
Duty station: Poland
Starting date: 01/04/2022
Contract duration: 2 months + possible extension of 4 months
Reporting to: Regional Director Europe
Supervision of: Emergency Response team
Dependents: Non-family duty station

General context of the project
The war broke out in Ukraine in march 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support the refugees, INTERSOS is setting up an emergency response operation in Poland.

General purpose of the position
The Head of Mission legally and officially represents the organization in Poland, acts under the supervision of the Regional Director and in accordance with its specific directions. S/he is responsible for the planning, management and implementation of the country program on the basis of defined strategies and indications.

Main responsibilities and tasks
Coordinate operations and human resources in the mission and is responsible to:
Communication and representation

• Establish and maintain collaborative relations with Local Authorities and Institutions, Donors,International Agencies, NGOs and other stakeholders
• Follow up, guarantee and monitor government recognition procedures for the organization in compliance with the host country formalities
• Monitor donor’s priorities and intervention strategies in the country as well aslo map and approach new donors

Planning and implementation

• Define country priorities based on context and needs analyses; monitor donor intervention strategies in the country; design, promote and elaborate new interventions in collaboration with Programme Coordinators and all other coordinators
• Assess, promote and submit new projects, following the procedures defined and promoting a spirit of participation among beneficiaries at all management stages, ensuring the transparency of the intervention
• Supervise, monitor and evaluate the implementation of the country operations – and all related administrative, financial, human resources, logistics and security aspects – ensuring timely and quality assistance delivery, as well as cost efficiency and accountability, in compliance with INTERSOS and donors guidelines, regulations and procedures

Information and Reporting

• Continuously assess, analyse and evaluate the impact of the country operations, also through periodic visits to the areas of intervention

Finance

• Define the mission financial plan, ensuring self-sufficiency and consistency of expenses, and assume responsibility for the mission funds management, including bank accounts

Human Resources

• Coordinate, guide and supervise the mission coordinators under his/her supervision and evaluate their performance through IRP
• To ensure the respect for the values, Code of Ethics and Organization Management and ControlModel of INTERSOS within the mission
• Ensure personnel compliance with procedures foreseen by INTERSOS Organization Management and Control Model
• Proactively participate in relevant coordination meetings
• Ensure all the IRPs of expat staff are done properly and shared with HR HQ;

Security

• Validation of all the mission security plans (CPP) of all the bases and ensure its update
• Interaction on the Country security issues with HQ (Security Advisor), the Security Coordinator, the Head of Base and other relevant actors
• Hold final responsibility for any decision concerning security

Required profile and experience
Education
University degree in project management or relevant degree

Professional Experience

• At least two years in management positions in humanitarian aid.
• Essential experience with NGOs in managerial role
• Essential working experience in developing countries

Professional Requirements

• Essential computer literacy (word, excel and internet)
• Reporting skills
• Representation, communication and organisation skillsKnowledge of international donors
• Experience in strategic planning and negotiation

Languages

• English
• Polish desirable

Personal Requirements

• Strategic Vision
• Leadership
• Networking
• Cultural sensitiveness