Head of Base Mopti

Help – Hilfe zur Selbsthilfe is a non-profit, independent organization, which was founded on the occasion of the war in Afghanistan in 1981 and is now active worldwide. Help provides rapid assistance in the event of disasters and sustainable reconstruction for and with people in need, especially in Africa, Asia and Europe.

As a globally operating humanitarian aid organization, Help receives funding and the highest recognition from national and international donors and is committed to the national and international standards of humanitarian aid as well as the transparent use of funds and impact monitoring.

Scope of position: Full-time (40h/week)

Place of work: Mopti, Mali

Contract duration: 12 months (renewable)

Reporting duty: Country Director

To strengthen our team, we are looking for a Head of Base Moptiat the earliest possible date.

Would you like to take on a responsible task with sense?

Then support us in the following areas:

1. Coordination and monitoring

– Leadership and team cohesion development

– Monitor coordination and communications between the various departments

– Preparation of technical support and participation in cluster meetings

– External representations with humanitarian actors, local authorities and civil society

– Participation to the annual review dedicated to the presentation of the activities carried out and planed, lessons learned and recommendations, as well as the challenges ahead

1. Coordination and program management

– Monitor and analyse the humanitarian, political, cultural, social and economic context

– Within the intervention zone, propose new operational directions and develop an operational strategy in line with organizational policies and the population’s needs

– Ensure the coordination, development, monitoring and evaluation of programmes implemented within his/her intervention zone

– Ensure that quality reports are submitted within deadlines

1. Security management on the base

– Be responsible for team and goods security of the base

– Monitor and analyse the security situation and ensure it is understood by the teams

– Give the geopolitical and security situation briefing to all of the new arrivals on the base

– Ensure that all security-related documents and procedures are updated regularly

– Ensure compliance with all security rules and procedures on the base

– Set up a permanent security monitoring system

– Ensure the immediate management of any security incidents that may occur on the base and immediately inform the Country Director

– Participate to security meeting and give feedback to teams and coordination

1. Reporting / communication

– Ensure that key information circulates correctly on the base

– Collect and compile operating information and team reports and send them to coordination according to the defined schedule

– Manage and consolidate internal and external communication on the base

1. Administration:
2. Administrative management of personnel:

– Assist in welcoming and integrating new personnel, ensure they receive administrative briefing

– Supervise the administrative management of personnel recruitment and hiring at the Base

– Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel

– Assist in ordering and determining disciplinary measures

– Conduct regular meetings and communication with personnel

1. Administrative management of the Base

– Verify and validate all contracts drafted at the base

– Assist in selecting Help-Hilfe zur Selbsthilfe premises

– Ensure administrative monitoring of insurance locations, claims and contracts

1. Logistics:
2. Supply Management

– Help to carry out a purchasing environment analysis at the local level

– Supervise the update of price lists and supplier files

– Manage Help-Hilfe zur Selbsthilfe purchasing procedures and those from donors funding the programs.

– Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints

– Receive, approve and process requests for quotes and internal order forms

– Ensure that budgetary lines related to logistics are monitored and observed

– Supervise the preparation of purchasing documents and draft the contracts

– Participate in the drafting the call for tenders

– Supervise purchasing, ensuring that approval rules and procedures are observed

– Assist to select suppliers and negotiate prices, deadlines and delivery methods

– Ensure that purchasing documents are complete and archived in keeping with Help-Hilfe zur Selbsthilfe procedures

– Ensure that dealings with suppliers are monitored

1. Vehicle Fleet Management

– Assist to negotiate vehicle rental contracts

– Supervise the planning and execution of maintenance and repair work on Base vehicles

– Monitor vehicle movement schedules

– Permanently ensure that all drivers have received general training and carry out regular testing

– Ensure that drivers are aware of their obligation to adhere to Help-Hilfe zur Selbsthilfe safety rules and procedures

– Make sure that vehicle log books are in place and are used correctly

1. Network and Representation

– Cooperation with relevant international and national NGOs working in the project area

– Participate to networks, initiatives and other meetings regarding humanitarian response

Convince us by:

1- Qualification:

· Master‘s degree in business administration, Project management or any equivalent Masters level or higher degree.

2- Experience:

Technical skill and competence:

· Capacity to deal with many different issues, to self- update and learn very quickly from a highly and constantly evolving environment

· Ability to manage and prioritize a high workload and multiple tasks with tight deadlines

· Good representation skills

· A good understanding of security management

· Knowledge of WASH, health and nutrition activities are appreciated

· Knowledge of HR, budget and logistics management

3- Language: Good communication skills, with good written and spoken French; English is a plus.

We offer:

· a demanding and meaningful activity with responsibility and creative scope

· an international working environment characterized by a high level of commitment and team spirit

· flat hierarchies and flexible working hours

· performance-related, attractive remuneration

. 30 days of annual leave

How to apply

Please send your application stating your salary expectations and earliest availability (please only: cover letter, CV, professional qualification, certificates as well as three references in a file attachment and max. 5 MB data volume!) by e-mail until 05/01/2023 to: [email protected] and put in Cc **[email protected] .**Your contact person is HR Coordinator. Please also state in your application where you found the job advertisement. People with disabilities will be given preferential treatment if they are suitable for the position. Further information on our work can be found at www.help-ev.de