Grants Writing and Reporting Coordinator, Whole of Syria (WoS)

TERMS OF REFERENCE

Title: Grants Writing and Reporting Coordinator, Whole of Syria (WoS)

Department: Program Quality

Location: Amman, Jordan

Reporting to: WoS Grants & Reporting Manager

Direct reports: Not Applicable

Budget responsibility: Not Applicable

* This role is classified as requiring standard/ advanced pre-employment checks

*Refer to the safeguarding classifications in the recruitment and selection SOP

ABOUT Relief International.

Relief International (RI) is a leading non-profit organization working in 16 countries globally to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises, and chronic poverty.

RI combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact and resilience. We focus on health/nutrition, education, economic opportunity, and water, sanitation, hygiene (WASH) programming while integrating protection, environment/climate change, and conflict mitigation in partnership with the communities we serve. We empower communities to find, design and implement the solutions that work best for them.

RI includes the three corporate members of the RI Alliance: RI-US, RI-UK, and MRCA/RI-France. Under our alliance agreement, we operate as a single, shared management structure.

About our Programs

RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Turkey, and Yemen. Often, RI is the only organization providing assistance to highly vulnerable communities.

RI employs about 5,000 staff and auxiliary workers

97% of staff are local nationals and there are about 90 international (expat) staff.

2021 programs budget is about $125M

RI receives funding from a broad range of institutional donors – US,UK, Europe, and the UN, to delivery life-saving and resilience building programming with communities and local and international partners. RI supports solutions that reinforce and improve upon existing in-country systems. Where such systems do not exist or are chronically underperforming, RI’s crisis response lays the foundation for long-term, sustainable change.

About you

Are you a skilled Grants and Reporting Coordinator looking for a new challenge? Join our team and play a crucial role in developing high-quality proposals and concept notes to secure funding from donors, and to deliver informative reports to update donors on implementation of ongoing programs. You will work closely with Technical Advisors and other stakeholders to ensure projects are operationally viable, accurately reflect the cost of doing business, and align with RI and donor strategic objectives, gender, protection, and accountability. In addition, you will have the opportunity to support capacity building initiatives and workshops for project cycle management, making a tangible impact on our work in Syria. Apply now to be part of our dynamic team and make a difference in the lives of those we serve.

Essential Responsibilities and Duties

New Business Development

• This position will work under the supervision of the Grants and Reporting Manager and closely work with the Northeast and Northwest Syria Hub teams on high-quality funding applications (proposal narrative, budget, and other required annexes)
• Under the supervision of the Grants and Reporting Manager, the GRMC will lead on the design of new projects with the wider WoS team and ensure reflection of RI and donor strategic objectives, gender, protection, and accountability in addition to ensuring projects are operationally viable and accurately reflect the cost of doing business.
• Support the process to ensure proposals and concept notes are developed in a timely manner with realistic deadlines, and that these are communicated and understood by internal stakeholders (WoS office, hubs, region, and HQ).
• Support the GWRM to ensure that prior to submission all proposals are reviewed and approved by management and HQ, as appropriate.
• Support the GWRM on any pre-award modification of programs in response to changing contexts and implementation realities, ensuring RI and donor regulations are applied throughout the process.
• Support the wider Grants team on post-award modification of programs, with a particular focus on technical narrative revisions and changes to the logical framework and the budget.
• Support the GWRM in tracking funding opportunities, including proposals, submission deadlines, and financing available. Ensure appropriate donor and RI proposal formats are available.
• Support the GWRM and finance team with budget development and ensure consistency with program planning.
• Together with finance, program, and operations focal points, support to Value for Money (VFM) initiatives across RI Syria.
• Keep an up-to-date database of all documents related to proposal development and reporting.
• Support the Grants and Reporting Manager and the Deputy Country Director Program Quality to prepare for stakeholder meetings.
• As assigned by the GRM, for all proposals and reports, lead the coordination with the Regional Support Office and the Global Support Office. Ensure timely sign-off.
• Compile all documents for donor submission by the GRM/ SMT members.

Report writing

• Maintain an updated calendar of project report obligations and alert the key focal points in a timely manner.
• Follow up with the technical advisors, program managers, MEL, and other WoS focal points on progress of project implementation and the collection of data according to the means of verification;
• Support the GRM to coordinate the collection of information and support the drafting of donor reports, including required annexes.
• Actively participate in the Award Review Meetings and monitor progress on active awards.
• Maintain and update the online-shared Project Management tool on a regular basis. Share information with SMT and Regional focal points, as required.
• Support the GRM in the coordination with the Advocacy and Communications Manager to ensure quality success stories are included in the donors’ reports.

Capacity building

• Support the GRM in providing capacity building to the program and grants focal points in the hubs in proposal and report writing (to RI and partners).
• Support in the organization of workshops for Project Cycle Management in coordination with the program teams (RI and partners), including all the tools required, to be led by the DCD-PQ and Deputy Hub team leaders.
• Support the GRM in the preparation of any grants workshops for RI and partners’ program and operation staff on donor guidelines, regulations, and strategies, led by the DCD-PQ, Regional Awards Manager, and compliance focal points.

Safeguarding and conduct

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, contribute to ensuring that all those who come into contact with Relief International staff and the communities we serve can be trusted to work safely with them
• Support and develop systems that create and maintain an environment that prevents sexual exploitation and abuse and promotes the implementation of the Code of Conduct and safeguarding policies.
• Work collaboratively with the Global Safeguarding Manager to advocate for the inclusion of safeguarding activities and resources within program
• Ability to demonstrate knowledge of donor requirements of safeguarding standards and protection from exploitation and abuse

Role requirements.

Experience and skills required for the role.

• This position will require a demonstrated ability to achieve results in a demanding and fast-paced environment.
• Strong communication and coordination skills.
• Fluency in written and spoken English is required, with proven ability to proofread and edit documents. Proficiency in Arabic is an asset
• Excellent interpersonal communication skills and ability to work well in a team and in a multi-cultural setting;
• Ability to deliver quality work under pressure and in challenging circumstances;
• An academic qualification, at a university Bachelor’s level or equivalent in development studies, social sciences, global studies, or related field.
• 2-3 years’ experience in humanitarian or development sector, preferably in program development, funding, and/or grants management. Specifically, experience with reporting and proposal development including narratives, budgets, and results in frameworks is required.
• Proficiency in Microsoft Word and Excel.

RI Values.

Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

We value:

• Integrity
• Adaptability
• Collaboration
• Inclusivity
• Sustainability

How to apply.

• To apply for this post, click on the “Apply” button in the job advert page
• You will be asked to upload a CV and Cover Letter. The cover letter should be no more than 2 pages long and explain why you are interested in this post with Relief International and how your skills and experience make you a good fit.

Closing date. Please apply immediately we will be reviewing applicants on a rolling basis, therefore may withdraw the position for the job board closing date.

Please apply by uploading your cover letter and up-to-date CV on our website.

Due to limited resources, only short-listed candidates will be contacted

Relief International has a zero-tolerance policy for unlawful harassment, sexual exploitation and abuse. Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.

All staff are expected to abide by our Code of Conduct.

Recruitment to all roles in Relief International include a criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks.

COVID 19: To ensure a safe workplace, RI follows government requirements, and in some locations a mandatory vaccination policy applies. When working or traveling on RI business, all staff, contractors and visitors must follow the rules and entry requirements of the country.