Grants Officer

Freedom House - USA

The Grants Officer will facilitate the subawarding and subcontracting processes and will also be responsible for the post-award subaward financial management. These subawards and subcontracts are awarded under assistance instruments funded through private, foreign, and US government funds. She/he will be responsible for pre-award risk assessments, procurement reviews, subaward financial report reviews, subrecipient monitoring, closeout procedures, and other similar functions as necessary. Position reports to the Program Director in Colombia and Grant Administration and Compliance Manager in Washington D.C.

Assist in assessing subrecipient risk, pre-subaward and contract review including draft proposals and detailed budgets, draft scopes of work and cost proposals, agreement and/or contract document design, procurement review
Review subaward financial reports and ensure all subawards are expended in compliance with funder requirements and Freedom House policies and procedures
Review subaward and contract payment requests ensuring they are fully in compliance with funder specific requirements and Freedom House���s policies and procedures
Prepare financial reports, reimbursement requests and draw-down of funds in strict adherence with Freedom House requirements
Reconcile accounts and maintain accurate and complete subaward and subcontract related records within internal policies and procedures
Provide subaward and subcontract guidance to internal and external parties, including basic terms of signed agreements and contracts, reporting schedule, and documentation for allowable costs
Conduct sanctions checks on subawards, consultants, and vendors
Assist with month-end, quarter-end, and year-end close-outs
Participate in program meetings, planning and problem-solving meetings as needed
File and scan grant and financial documents as needed
Assist in close out of prime awards, subawards and contracts in accordance with applicable funder specific requirements, and ensure safe storage of all related documents
Assume responsibility for the accuracy, completeness, integrity, and security of assigned grants-related data and reports
Resolve all work-related problems promptly, and use good judgment in escalating important issues
Other related duties as assigned

Education and Experience:

University degree in related field or equivalent experience
Expertise in USG Circulars (2 CFR 200, specifically) including any and all updates/changes to these circulars
Three to four years of grants management, finance, accounting, or related experience
Maintains an awareness and understanding of human rights and democracy promotion

Skills and Competencies:

Strong ability to communicate effectively in Spanish, both verbally and in writing
Good ability to communicate effectively in English, both verbally and in writing
Fluency in oral and written Spanish is preferred
Proficiency with MS Office applications, and expert knowledge of Excel, and Word
Ability to maintain the highest degree of confidentiality regarding sensitive data at all times
Ability to apply superb attention to detail and consistently produce timely and error-free work
Ability to plan, organize, and prioritize work product, both that which is produced by the individual and that of the team, often requiring the adherence to tight deadlines
Strong interpersonal skills with a client-service focus, and ability to respond promptly to inquiries in a courteous and professional manner
Work as an effective team member, successfully balance individual and team responsibilities
Must be able to successfully work collaboratively with all levels of employees, management, and external agencies

Attributes and Characteristics:

Exhibit strong and sustained commitment to the mission of Freedom House
Show good stewardship in use of Freedom House resources
Respond promptly to stakeholder needs, and solicit stakeholder feedback to improve service quality
Exhibit professional conduct at all times, with a pleasant demeanor, good humor, positive attitude, adaptability to change, and ethical conduct
Consistently use good judgment in all circumstances
Comply with all applicable policies and procedures
Demonstrate strong desire for excellence, and desire to inspire others to attain professional excellence
Assess own strengths and weaknesses, pursue training and development opportunities, and strive to continuously build knowledge and skills


Internal:��Employees at Freedom House in the U.S. and abroad
External:��Partners, grantees, donors, consultants, other implementing organizations, human rights and civil society organizations, and vendors, in the U.S. and abroad


General working office environment��
Some long hours including evenings and weekends to complete tasks or attend events
Travel may be required


Sedentary, regularly required to sit for extended periods of time; constantly talk, hear and understand speech at normal levels using a telephone. Occasionally required to stand, walk, and bend over, reach overhead, use hands, wrists and fingers, to grasp, push, pull, move, handle, feel, and type. Constantly required to use close vision and distance vision for regular computer work. Occasionally required to lift and/or move up to 25 lbs. to waist height.

Disclaimer: This job description is only a summary of the typical functions of the job.�� It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks������and duties.�� The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.
Diversity makes our��work��stronger. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply.

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