Grants Officer

Grants Officer – National Only

OBJECTIVES OF THE POSITION

The Grants Officer contributes within the program / country where she/he is based by ensuring timely donor reporting (financial and narrative), coordination and information sharing with field staff in order to get the information on time and support to proposal writing.

Hierarchical & Functional links:

• Line manager: Business Developer
• Line manager+1: Technical Unit Manager
• Coordination with Hubs

MAIN RESPONSABILITIES

Mission 1 : Contribute to the quality of project design narratives and reporting

– Support with the development of quality proposals and concept notes in compliance with donor regulations
and internal technical processes, in collaboration with the Project managers, Project Development Specialist,
Operations Manager and Finance/HR/Logistics departments and IPO
– Coordinate the project reporting phases:
· Draw up retro-planning for each report, collaborating with the different departments involved

· Contribute to the smooth coordination between Project Managers, Hub Managers, MEAL, Specialists for the compilation of narrative report contributions and in the monitoring of donor contracts (a monitoring tool should be adapted)
· Ensure coordination with shared services to ensure overall consistency of narrative and financial reports
and completeness of annexes

– Proofread reports to ensure quality control and compliance with donor requirements and procedures
– Ensure that concept notes, project proposals and narrative reports (including logical framework and timeline)
are submitted on time and in accordance with donor procedures
– Regularly update grants information & donors’ relations on the Customer Relationship Management (CRM)
platform (currently under development).

Mission 2 : Donor Compliance

– Support the team on contractual issues and link with headquarters / partners: contracting process with partners
and questions on donor rules, in line with HQ compliance and risk unit and IPOs (if relevant)
– Organize Grant Opening and Grant Closing Meetings for all relevant staff members / departments to ensure
coherence in the understanding of the grant design across departments and bases, as well as to promote
sharing of achievements and lessons learned
– Ensure regular communication and coordination with relevant IPSO and IPOs in NAs, Operations and
Compliance and risk manager at HQ level for all updates on donor rules, regulations and strategies or possible
fraud cases or violations to donor guidelines that occurred.

Mission 3 :Capacity building in reporting and project design

– Organize training and support capacity building for all field staff members of the organization and to HI partners’
staff on program development and reporting, as well as on HI’s program specific documentation
– Archive document donor feed-backs and adapt reporting accordingly

Mission 4: Assist the team in institutional communication and donor relations

– Support in the development of internal and external communication materials (sitreps, factsheets, etc.)
– Support the Project Development Specialist in the analysis of the changes in donor strategies followed by the
program (funding strategies, funding areas, positioning notes, etc.). List all funding partners (institutional or
private) in the country

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by

line manager.

REQUIREMENTS

• University degree in Management, Business Administration, Finance or any relevant field;
• Preferably at least 3 year of professional experience on project or grant management with an NGO
• Knowledge of donors’ procedures would be an asset;
• Strong interpersonal and intercultural skills;
• Excellent writing and reporting skills in English;
• Strong organisational skills, including time management, and ability to meet deadlines and work under pressure;
• Strong communication, interpersonal and team working skills;
• Staff capacity-building experience;
• Arabic and English mandatory (oral and written)
• Above average computer skills, particularly in Microsoft Windows Word and Excel;
• Willingness to travel to area offices and work in difficult environment according to travel requirements.

JOB CONDITIONS

– Remuneration: according to HI salary grid

– Starting date: 01/03/2023 (Expected)

– Duration/ Type of Contract: Six months renewable – based on a timeline project

TIME SCHEDULE

The working hours are the following: Day to Day – 8.00 to 16.30 (with ½ hour lunch break)