Grants Manager- BHA, Ukraine

Duty Station: Lviv – Ukraine

Starting Date: As soon as possible

Duration of Contract: One year with possible extension

Reporting Lines/Line Management: Country Director

Job Summary:

CARE seeks a Grants Manager to lead a USD 12 Million Bureau for Humanitarian Assistance (BHA) (formerly Food for Peace) program “Addressing the immediate multi-sectoral humanitarian needs of IDPs and conflict-affected populations inside Ukraine”. This is a 12-month program and part of a larger USD 60 million Consortium program with ACTED, World Vision, Right to Protect and IMPACT.

The Grants Manager BHA will focus on managing the grant and liaison with other consortium partners. S/he will serve as a member of the country office’s leadership team and will be accountable for the overall vision and leadership of the project and delivering results.

This is a particularly complex role, with very high expectations. As a result, the successful candidate should possess significant experience managing programs, financials, and operations of USAID/FFP or other similar projects.

Responsibilities:

1. Program implementation oversight

• Oversee the completion of all technical requirements, including project results and deliverables, in accordance with the project work plan.
• Design and oversee an annual project cycle in accordance with USAID/FFP’s annual planning cycles.
• Ensure high standards of results delivery including ongoing adaptation and adjustments to enhance impact.

1. Resource Management

• Manage the project’s operational, financial, and administrative priorities; direct the planning and budgeting processes.
• Create or adapt management systems in line with CARE’s standard operating procedures, ensuring consistency with project needs.
• Ensure efficiency and compliant resource planning and utilization including risk procedures.

2. Staff Management

• With staff and partners, translate project goals and objectives into implementable strategies and plans. Oversee the preparation of monthly, quarterly and annual project activity reports, M&E reports, and other deliverables, as specified in the agreement.
• Guide team members and local implementing partners to fulfill the project’s strategic goals and objectives.
• Manage and mentor senior staff, delegating responsibilities as appropriate. Clearly communicate expectations for staff performance.

3. Relationship Building and Networking

• Build and maintain productive working relationships with USAID, project partners, and key stakeholders, including international, national, and community-level stakeholders. Serve as the primary liaison among all project stakeholders.
• Build partnerships among international, national and community-level stakeholders.
• Represent the project at meetings, conferences, and other forums.
• Support Ukraine Country Office initiatives by testing viable models and scaling proven models within the program.

Competencies:

• Strong analytical and adaptive capacity to bring together multiple moving pieces to achieve certain desired results
• Demonstrated experience in adaptive management and learning techniques
• Capacity to lead diverse technical teams towards shared goals and vision
• Understanding and demonstrated commitment to the importance of gender and youth issues in humanitarian programming
• Must possess the capacity to mentor and coach staff and local partner staff
• Knows how to embraces collaborative approaches to work

Qualifications:

• Bachelor’s degree in a relevant field, including, business administration, development studies, international relations, or related field. Master’s degree preferred.
• Minimum of 7 years of progressively increasing leadership and management responsibility on USAID-funded development activities of a similar size and scope is required with a minimum of 5 years of experience working in country programs/the field. Previous management experience on large grants and consortium would be desirable.
• Quantifiable experience in building/strengthening inter-INGO relationships and country team grant management capacity.
• Experience managing programmatic and financial reporting requirements. Experience with maintaining high levels of quality despite demanding reporting schedules and short deadlines for deliverables. Ability to review and ensure accuracy of complex budget and expenditure formats.
• Demonstrated ability to build and maintain relationships with host governments, donors, other donor-funded projects and stakeholders, local organizations, and partners
• Fluency in English is required.
• Ability to travel to and within project areas as required.

Working & Living Conditions

Main duty station will be the office in Lviv in the Western region of Ukraine with possibility of moving this office to Kyiv. Expected percentage of travel time: 10 – 15% to CARE project locations in any of the oblasts where CARE programs activities are conducted.

The security situation is currently moderate in Lviv but may differ in project locations. This is an unaccompanied position; regular R&R is given.

About CARE

CARE International (CARE) is a non-religious, non-political international development and humanitarian organization, dedicated to fighting global poverty. CARE works in around 95 countries globally, engaging diverse partnerships to support communities to overcome poverty through development projects and delivers humanitarian assistance. CARE programmes address social injustice whilst placing women and girls at the core of programming in order to create sustainable positive change in poor communities. CARE is an equal opportunity employer irrespective of nationality, religion, ethnicity, caste or gender.

CARE is currently establishing its presence in Ukraine to provide relief and development assistance to vulnerable populations affected by conflict. The core sectors of CARE Ukraine’s work encompass WASH, Sexual Reproductive and Maternal Health services, Livelihoods and multipurpose cash assistance and interventions to assist vulnerable households to meet basic needs and to increase their social-economic resilience. The Country Office continues re-orienting its programming to strengthen mainstreaming of gender and protection (GBV, Child Safeguarding, Disability Inclusion, etc.) with a focus on the empowerment of women and girls in all diversities, recognizing the disproportionate effect disasters have upon their lives.

Accountability within CARE

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability:

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a CARE staff or partner.

Safeguarding

Children and vulnerable adults who come into contact with CARE as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Gender equality

CARE Ukraine is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.