Grants Management Specialist – Comms, Report and Proposal Writing (Short-term, Remote support)

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

In 2022, DRC Afghanistan significantly scaled up its portfolio of programmes in line with the increasing needs following the collapse of the former government in August 2021. DRC is now seeking remote surge support for a six-month period (with possibility for extension) to assist the Afghanistan Programme Support Unit (PSU) with the timely and quality writing and review of concept notes, proposals, communications materials, and donor narrative reports. The Grants Management Specialist (GMS) will manage donor reporting workflows and processes between programme, MEAL, and finance teams to ensure the timely and quality development and review of reports, strictly managing deadlines within and across grants. Throughout the grant cycle, the GMS will lead initiatives to identify, research, and write on key sector success stories and advocacy pieces for internal and external audiences, packaging stories that center on evidence to further illustrate the impact of programming and importance of funding. Upon delegation by the Programme Support Manager (PSM), the GMS will support with other grants management responsibilities, including sourcing intelligence for funding opportunities, mapping of existing and potential donors, preparing pitches to secure funds, reviewing and negotiating contractual terms, and advising on donor regulations and compliance.

Responsibilities:

• 1. Proposal Development

  • Coordinate proposal development processes, including writing and producing high quality concept note and full proposal applications

• 2. Business Engagement and Fundraising

  • Support the PSM and HoP in identifying new funding opportunities through online portals and donor research
  • Assist the PSM in the mapping of existing and potential donors and their priorities/historical programming in Afghanistan
  • Strengthen the development of donors relations through the preparation of relevant pitches to secure funds

• 3. Donor Reporting

  • Support the development and preparation of high-quality, timely reports for donors and partners on implementation progress, ensuring all donor reporting requirements are met and demonstrate DRCs capacity across Afghanistan
  • Manage reporting workflows, processes, and deadlines between programme, MEAL, and finance teams to ensure the timely and quality development and review of reports
  • Maintain a donor reporting schedule, ensuring realistic deadlines for internal revisions
  • Work closely with the MEAL department to ensure credible, best-practice monitoring and reporting of activities
  • Update internal reporting workflow and guidelines, as needed

• 4. External Communications

  • Increase visibility and ensure leadership positioning through developing strategic communication materials, such as sector profiles, impact reports, programme briefings, and other relevant pieces
  • Serve as the main gatekeeper of high-quality communication activities for the entire portfolio, drafting original content and providing strategic guidance on positioning and messaging of all reporting and communications materials
  • Coordinate with Regional and HQ Communications, Advocacy, Social Media, and Press colleagues to maximize the impact and visibility of external materials
  • Ensure close adherence to donor communication guidelines and requirements

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• • At least 3 years’ experience in proposal, project, or programme development, reporting, or grants management in an INGO
    – Proven experience in successfully developing winning proposals
    – Experience with grant management, donor reporting, and communications
    – Ability to work independently in a remote context

Education/qualifications:

• • University degree in international relations, humanitarian or development studies, business administration, or other relevant field
    – Superb writing and editing skills
    – Excellent organizational skills and strategic thinking
    – Strong interpersonal skills and demonstrated ability to coordinate inputs from various departments
    – Ability to work in a deadline driven environment and undertake a proactive approach
    – Knowledge of donor rules, regulations, and procedures including but not limited to US and European donors, EU funding mechanisms, and UN agencies

Languages:

• • Professional fluency in written and spoken English;
    – Understanding of local languanges (Dari and Pashto) an asset

We Offer:

• Salary and conditions will be in accordance with DRC salary scale