Grants Management Coordinator

Overall purpose of the role:
This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities. Specifically related to grants management
• Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
• Responsible for ensuring project files are up to date
• Provide continuous support and guidance to project cycle management

Responsibilities:
R1. Grants Management:

• Oversee and refine grants and contract management systems and processes
• Update, streamline, and disseminate grants management tools and resources
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
• Lead contract revision as needed
• Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams.
• Maintain and update DRC’s online Grants Management System platforms and trackers
• Along with PMs, ensure project files are kept up to date

R2. Project Cycle Management:

• Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
• Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
• With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
• Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.
• Serve as project coordinator for specific grants or contracts, as needed

R3. External relations:

• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
• Serve as the primary focal point for donors and partners on all grants related issues

Experience and technical competencies:

• Minimum 3-5 years of relevant work experience with an NGO
• Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
• Knowledge of donor rules and regulations
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
• Ability to work effectively and efficiently both independently and in teams

Education:

• Master’s degree in Political Science, International Development, Economics or other relevant field

Languages:

• English fluent
• Swahili fluent

DRC’s Core competencies:
All DRC roles require the post-holder to master the below DRC’s core competencies:

• Striving for excellence: you focus on reaching results while ensuring an efficient process.
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions:
Contract duration: 1-year contract. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Employment Category: Band G
Reporting to: Head of Programmes
Availability: July 2023
Location: Nairobi with frequent visit to field locations
Key stakeholders:
Internal & External: Senior Management Team, All programme staff, Donors

General
Commitments:
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)