Grants & Finance Manager

Background:

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future.

Technical Excellence and Grant Operations & Analytics Team:

At the IRC, we define and measure our success as positive changes in people’s lives in relation to five outcome areas: health, education, economic well-being, safety and power, while helping to narrow the gender gap. To achieve these outcomes – to drive our impact – our programs must be based on the best available evidence and aligned with our theories of change; adapted to context; responsive to client needs and preferences; and continuously improved by generating evidence, measuring what we do, and acting on what we learn. The Technical Excellence team supports the delivery of this. Established in April 2021, the Grant Operations & Analytics Team (GOAT) brought together grants, business development, finance, and analytics functions and staff from each Technical Excellence Unit to one centralized team to increase efficiency, effectiveness and quality control across Technical Excellence grants and business operations. The primary purpose of this new team is to harmonize capacity and capabilities and drive efficiencies by establishing consistent, high-quality standards and best practices to the service of improved budgeting, grants & contracts management, business development, and data collection and analytics. The Grant Operations & Analytics Team strives to build a diverse and inclusive team at all levels who as individuals, and as a group, create a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible service to our clients.

Job Overview:

The Grants and Finance Manager will maintain a portfolio of grants within IRC’s Technical Excellence Department. Reporting to the Grants and Finance Coordinator, this position will work closely with in-country and HQ grants staff, finance and business development to ensure timely and accurate grant reporting, maintenance of grant records, and leadership of the proposal process for new grants. The Grants and Finance Manager will also be responsible for tracking grant spending, developing spending plans, and handling internal disbursement of grant funding to country programs. This position has limited field travel and support for special projects.

Major Responsibilities:

Grants and Budget Management

• Build and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status
• Review, track, and analyze expenditures for standard grants
• Review monthly BvAs and transaction detail reports, participate in monthly budget meetings and ensure that all BvAs and financial reports accurately reflect current and planned spending
• Make any necessary spending plan adjustments
• Attend and actively participate in all grant related meetings
• Work in close collaboration with the Senior Adviser, Grant Operations and the Deputy Director, Business Operations to harmonize grants as part of Technical Excellence’s funding portfolio
• Work with relevant Technical Unit and HQ-based finance staff to ensure accuracy of financial reports and to promptly identify and advise applicable grant leads on areas of concern
• Review and process sub-grants to country programs for grant activities
• Coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for grants
• Apply existing IRC standard grant management processes (OTIS, project cycle meetings, etc.) and develop new tools or reporting formats to enhance grants management
• Manage salary allocations by tracking and monitoring all salary lines in grant budgets
• Work with other Grants & Finance Managers to streamline and harmonize IRC processes

Donor Reporting and New Business

• Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports
• In partnership with program technical staff and the Business Development Coordinator, manage and contribute to the development of proposals ensuring donor and IRC compliance, including reviewing and contributing to concept notes, proposals and creating budgets
• Manage OTIS (Opportunity Tracking Information System) workflow for proposals, ongoing grants, agreements and amendments
• Assist in donor relations; participate in calls with select donors, represent Technical Excellence at donor meetings as required; and communicate relevant priorities to donors and internal business development and foundation relations units.

Key Working Relationships:

Position Reports to: Grants and Finance Coordinator

Position directly supervises: May supervise Grants Assistants and/or Interns and Volunteers

Other Internal and/or external contacts:

• • Internal: Regularcontact withTechnical Unit teams.

Liaise with country program staff. Interact regularly with internal IRC departments, especially

budget, finance, human resources and procurement.

• • External: Interact with donors, vendors, contractors, and consultants.

Job Requirements:

Education:

• • Bachelor’s degree in relevant field is required or demonstrable experience.

Work Experience:

• • 2+ years of experience managing government and/or private grants
    • Demonstrated experience developing proposals for public and private donors

Demonstrated Skills and Competencies:

• • Excellent budget management skills including experience tracking expenses and developing spending plans
    • Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
    • Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment
    • Excellent digital literacy: MS Word, Excel, and Desktop Publishing. Proficiency in Excel preferred.

Language Skills:

• • English fluency

Working Environment:

• • Standard office work environment
    • Travel less than 10%, conditions allowing

Grant Operations & Analytics Team strives to build a diverse and inclusive team at all levels who as individuals, and as a group, create a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.

IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation

International Rescue Committee is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including flexible hours (when possible), parental leave, transportation support, and gender-sensitive security protocols.

Vaccination Requirement:

accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Diversity and Inclusivity:

is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Opportunity Employer:

are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Benefits:

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.