Grants Development and Reporting Senior Officer

Starting Date: as soon as possible

Duty Station: Lviv, Ukraine

Duration of Contract: 1 year, renewable

Supervisor: Business Development Manager

Position Summary:

Reporting to the Business Development Manager the Grants Development and Reporting Senior Officer will be part of a dynamic team, pulling together reports and proposal submissions. In collaboration with the Program Teams, Program Quality Team, Program Support Team, and headquarter counterparts at CARE Germany, the Grants Development and Reporting Senior Officer provides support to the Country Office in terms of business development, donor’s reporting, proposal development and other funding-related issues, as well as support the management of secured restricted funds to ensure compliance with external donor requirements and internal CARE policies and procedures.

Roles and Responsibilities

Business Development, Partnerships and Resource mobilization:

• Research, track and analyze humanitarian and development donor and funding trends for Ukraine.
• Support with desk research and input into the development of country level donor mapping and resource mobilization strategies.
• Monitor funding pipeline and support fund raising planning and forecasting.
• Ensure funding opportunities are maintained and tracked in the funding opportunity tracker.
• Provide analysis, briefings and portfolio summaries for team members and Senior Management attending donor meetings.
• Support the preparation of high-quality information materials for team members, Senior Management and CMPs attending donor meetings.
• Summarize key donor policies, strategies, and papers as relevant.

Proposal/Concept Development, management & compliance assurance:

• Summarize donor calls, analyze donor requirements, and share information with relevant staff to support the Country Office Go-No-Go appraisal and decision-making process.
• Conduct desk research and summarize findings in order to inform and prepare inputs to the proposal development process.
• Ensure adherence to relevant donor requirements/compliance, international principles and standards and CARE’s Programming Principles.
• Support the planning, development, editing and formatting of proposals in coordination with the relevant staff.
• Support members of the team working on key bids to compile and coordinate inputs from across the organization, draft teaming agreements, proposal development timelines and draft key documents or annexes including past performance summaries and organizational curriculums.

Reporting and Documentation:

• Ensure reporting deadlines are maintained and tracked in the reporting tracker.
• Issue alerts and propose solutions by anticipating more complex reporting periods.
• Coordinate the consolidation of donor reports based on input from the Program Teams, Program Quality Team, Program Support Team.
• Support the review of reports for quality control and ensure compliance with donor requirements and procedures.
• Support the consolidation of monthly internal program progress reports based on input from program managers, including tracking progress on program indicators and reporting on key program highlights/issues and lessons learnt.
• Ensure that reports (narrative, financial, logistical, etc.) are submitted on time and in accordance with donor procedures.

Qualification and skills

Essential

• Master’s degree in Humanitarian Studies, Political or Social Sciences, International Relations, or equivalent; or
• Bachelor’s degree with one years of relevant professional experience.
• 3-5 years experience in a similar role
• Excellent analytical and research skills.
• Highly capable of writing to a high standard in English and producing reports and materials for various audiences.
• Strategic minded person with good analytical skills and ability to bring different strands of information together and determine their relevance for the organization.
• Excellent interpersonal skills, ability to work in a team and time management skills.
• Ability to be flexible, work under pressure and prioritize workload according to changing needs and deadlines.
• Enthusiastic, pro-active and a strong desire and willingness to learn.

Desirable

• Familiarity and experience in the international development sector.
• Overseas experience within humanitarian and development contexts
• Knowledge of large institutional donors
• Proposal development experience.

About CARE:

CARE International (CARE) is a non-religious, non-political international development and humanitarian organization, dedicated to fighting global poverty. CARE works in around 95 countries globally, engaging diverse partnerships to support communities to overcome poverty through development projects and delivers humanitarian assistance. CARE programs address social injustice whilst placing women and girls at the core of programming in order to create sustainable positive change in poor communities. CARE is an equal opportunity employer irrespective of nationality, religion, ethnicity, caste or gender.

CARE is currently establishing its presence in Ukraine to provide relief and development assistance to vulnerable populations affected by conflict. The core sectors of CARE Ukraine’s work encompass WASH, Sexual Reproductive and Maternal Health services, Livelihoods and multipurpose cash assistance and interventions to assist vulnerable households to meet basic needs and to increase their social-economic resilience. The Country Office continues re-orienting its programming to strengthen mainstreaming of gender and protection (GBV, Child Safeguarding, Disability Inclusion, etc.) with a focus on the empowerment of women and girls in all diversities, recognizing the disproportionate effect disasters have upon their lives.

Accountability within CARE:

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability:

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.

• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.

• Report any concerns about inappropriate behaviour of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of CARE’s activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Gender Equality:

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.