GRANTS DEVELOPMENT AND REPORTING SENIOR OFFICER

Supervisor: Business Development and Grants Manager

Location: Kyiv, Ukraine (with possible travel to Lviv, Dnipro and Odessa or other Regions)

Starting Date: Asap

Duration: 12 months

Conditions: Employment contract, gross monthly salary €4,000 Gross/month, medical insurance and repatriation insurance and accommodation provided. Visa fees covered. Contribution to the luggage transportation up to €250. R&R (7 days) every 12 weeks with an allowance of €1,000. Annual leave of 25 days per fiscal year.

CARE International

CARE International (CI) is among the world’s largest international non-governmental humanitarian relief and development confederations. Drawing on more than 75 years of experience, through its 21 Members, candidates and affiliates, as both a practitioner and thought leader, CI’s work works in over 100 countries worldwide to save lives, defeat poverty and achieve social justice. CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome and people live in dignity and security. Gender, diversity, and inclusion is at the heart of all of our work, because we know that we cannot overcome poverty and social injustice until all people have equal rights and opportunities. We recognize that power relations between people and within systems and structures are unequal and that these are entrenched in our broader systems, structures, and institutions.

Context in Ukraine

The escalation of the conflict in Ukraine has prompted a large-scale humanitarian crisis, causing more than 18,000 civilian casualties. Almost 8 million people (86% of whom are women and girls) have fled the country and approximately 5.9 million are internally displaced (67% of whom are women and girls). Numerous waves of missile attacks on urban centers left dozens of civilians dead or injured, and key infrastructure, including 50% of Ukraine’s power stations, damaged. According to the Ministry of Energy, these missile attacks left millions of people in Ukraine without electricity, water or heating. As a result, a large segment of the population is struggling to meet their basic needs. In the Humanitarian Needs Overview from January 2023, OCHA estimated that 17.6 million people – representing more than 25% of the population in Ukraine – would require assistance in the months ahead.

CARE UKRAINE

As a new actor in Ukraine, CARE prioritizes a locally led response and is partnering primarily with Civil-Society Organizations (CSOs), National NGOs, local authorities, and INGOs with a longstanding presence in the country and access to hard-to-reach areas. CARE Ukraine deliberately and strategically prioritizes partnerships with local and national Women-Led and Women’s Rights organizations (WLOs/ WROs), who are at the forefront of the response, in order to strengthen their voice and leadership in the overall humanitarian response and decision making. By January 2023, CARE Ukraine has established partnerships with fourteen local/national organizations (including six WLOs/WROs). As a result of these partnerships, over 600,000 people have been reached across Ukraine, including in areas along the line of contact. CARE Ukraine has four established offices in Kyiv, Lviv, Dnipro and Odessa and is currently in the process of opening additional field antennas.

Position Summary:

Reporting to the Business Development Manager the Grants Development and Reporting Senior Officer will be part of a dynamic team, pulling together reports and proposal submissions. In collaboration with the Program Teams, Program Quality Team, Program Support Team, and headquarter counterparts at CARE Germany, the Grants Development and Reporting Senior Officer provides support to the Country Office in terms of business development, donor’s reporting, proposal development and other funding-related issues, as well as support the management of secured restricted funds to ensure compliance with external donor requirements and internal CARE policies and procedures.

Roles and Responsibilities

Business Development, Partnerships and Resource mobilization:

• Research, track and analyze humanitarian and development donor and funding tends for Ukraine.
• Support with desk research and input into the development of country level donor mapping and resource mobilization strategies.
• Monitor funding pipeline and support fund raising planning and forecasting.
• Ensure funding opportunities are maintained and tracked in the funding opportunity tracker.
• Provide analysis, briefings and portfolio summaries for team members and Senior Management attending donor meetings.
• Support the preparation of high-quality information materials for team members, Senior Management and CMPs attending donor meetings.
• Summarize key donor policies, strategies, and papers as relevant.

Proposal/Concept Development, management & compliance assurance:

• Summarize donor calls, analyze donor requirements, and share information with relevant staff to support the CO Go-No-Go appraisal and decision-making process.
• Conduct desk research and summarize findings in order to inform and prepare inputs to the proposal development process.
• Ensure adherence to relevant donor requirements/compliance, international principles and standards and CARE’s Programming Principles.
• Support the planning, development, editing and formatting of proposals in coordination with the relevant staff.
• Support members of the team working on key bids to compile and coordinate inputs from across the organization, draft teaming agreements, proposal development timelines and draft key documents or annexes including past performance summaries and organizational curriculums.

Reporting and Documentation:

• Ensure reporting deadlines are maintained and tracked in the reporting tracker.
• Issue alerts and propose solutions by anticipating more complex reporting periods.
• Coordinate the consolidation of donor reports based on input from the Program Teams, Program Quality Team, Program Support Team.
• Support the review of reports for quality control and ensure compliance with donor requirements and procedures.
• Support the consolidation of monthly internal program progress reports based on input from program managers, including tracking progress on program indicators and reporting on key program highlights/issues and lessons learnt.
• Ensure that reports (narrative, financial, logistical, etc.) are submitted on time and in accordance with donor procedures.

Qualification and skills

Essential

• Master’s degree in Humanitarian Studies, Political or Social Sciences, International Relations, or equivalent; or
• Bachelor’s degree with one year of relevant professional experience.
• English proficiency
• Excellent analytical and research skills.
• Highly capable of writing to a high standard in English and producing reports and materials for various audiences.
• Strategic minded person with good analytical skills and ability to bring different strands of information together and determine their relevance for the organization.
• Excellent interpersonal skills, ability to work in a team and time management skills.
• Ability to be flexible, work under pressure and prioritize workload according to changing needs and deadlines.
• Enthusiastic, pro-active and a strong desire and willingness to learn.

Desirable

• Familiarity and experience in the international development sector.
• Overseas experience within humanitarian and development contexts
• Knowledge of large institutional donors
• Proposal development experience.

Accountability :

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability:

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within the programming area.
• Report any concerns about inappropriate behaviour of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of CARE activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Gender Equality:

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.