Grants Coordinator – Amman , Jordan

Grants Coordinator – Amman , Jordan

at GOAL Jordan (View all jobs)

Jordan

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Description of the Role /Job Purpose :

The Grants Coordinator is responsible for coordinating proposals, donor reporting, information and grants management systems for the GOAL Syria grant portfolio.

Reporting to the Senior Grants Coordinator, and working closely with programme coordinators, MEAL and Systems departments (finance, compliance, logistics, etc.), s/he is responsible for supporting programme development, coordinating proposal development processes and timeframes, and supporting with donor communications relating to grants management and reporting. The Grants Coordinator is also responsible for ensuring the high quality of donor reports and to ensure compliance of GOAL and donor requirements.

The Grant Coordinator will manage the Grants Officer.

The Grants Coordinator will be part of the Grants Unit, led by the Senior Grants Coordinator, also composed of the Grants Manager and the Grants Officer.

The Grants Coordinator will work collaboratively with GOAL Syria’s management team, technical advisors, MEAL team, Programmes, Finance, Systems teams, and partners.

Main responsibilities:

Job Responsibility #1: Program and New Business Development

% of Time: 35

• As requested by the Senior Grants Co, lead and/or support on funding strategy development and review.
• Support the Senior Grants co. in pre-positioning and strategic relationship building for future programme opportunities.
• Research and gather business intelligence for the purpose of identifying opportunities in advance, tracking, and responding to donor trends. Support the development of new propositions and pitches in line with GS country strategy plan.
• Lead on the development of designated concept notes and proposals, from review of solicitation, programme design, development timeline to final submission, gathering input from Programme Coordinators (PCs), MEAL team, NWS Field staff, Syria Programs Director, Systems, Finance, Technical Advisors, and ensuring timely and proper review at the HQ level. This includes ensuring quality and alignment with internal donor requirements and compliance.
• Support the preparation and facilitation of programme design meetings, ensuring quality and alignment with internal donor requirements and compliance.
• Lead on coordination and management of proposal quality assurance review processes. Support HQ Desk team with conducting final quality control review of all proposal and concept note packages assembled by GOAL Syria team.
• Lead on coordination of GOAL Syria responses to designated donor issues letters in relation to concept notes and proposal submissions.
• Review GOAL Syria’s partner proposals and budgets when requested, providing constructive feedback
• In coordination with HQ, ensure proposals meet internal GOAL standards, including use of GOAL’s PRC template and PRC review process.
• Contribute to the development of tools, templates, and other materials critical to the support of proposal development processes
• Proactively collaborate with the Gender Equality and Social Inclusion (GESI) Adviser to ensure timely consultations and to incorporate GESI considerations in all new programme proposals and the new programme development strategy
• Work closely with Finance department coordinating the development of proposal budgets and conduct review of proposal budgets for donor responsiveness and matching technical narrative.

Job Responsibility #2: Grants Management & Program Support

% of Time: 40

• Serve as the focal point with GOAL HQ for donor grants for which Grants Co is the lead
• Manage all donor reporting processes through the coordination and drafting of high-quality donor reports for donor grants for which Grants Co is the lead and provide quality checks and final reviews on donor reports for which Grants Manager is the lead, ensuring compliance with GOAL and donor requirements and timely submission to donors.
• Ensure sound management of reporting requirements, including via partners (and in coordination with the Partnership Coordinator), ensuring timely and quality submission to donors.
• Monitor and supervise all external reporting to ensure timely delivery of high-quality reports which meet donor and GOAL requirements.
• Ensure the availability of an up-to-date reporting calendar and share and coordinate ad-hoc donor and HQ requests with the relevant staff promptly.
• Develop and maintain grant management tools, such as reporting and proposal trackers and workplans, regularly circulating to relevant staff.
• With the support of the Grant Officer, ensure that regular grant management meetings are held, with minutes and relevant documents disseminated, and action points followed upon.
• Strengthen and build the capacity of the Programmes and Grants team to develop creative, responsible, competitive concept notes and proposals, and quality accurate donor reports.
• Participate in monthly Budget Management Team (BMT) meetings. Ensure communication and follow-up with the senior grant coordinator on finance-related issues raised.
• In close collaboration with the GESI Adviser and Protection Manager, ensure that GESI and protection mainstreaming is reflected in donor reporting and reviewed in grants managements meetings.

Job Responsibility #3: Communications, Representation & Donors Engagement

% of Time: 10

• Coordinate with program, communication and grants staff as appropriate to develop programme briefs and summaries as well as grant progress updates.
• Ensure drafting and routine updates on GOAL Syria program overview information sheets for use in external stakeholder advocacy, GOAL Global website and new business development efforts.
• Represent GOAL in donor meetings as and when required. Attend relevant coordination meetings, as delegated by the Senior Grant Coordinator, representing GOAL and providing updates and flagging key issues of concern.
• Collaborate development of success stories for reporting and lessons learned to inform project design.

Job Responsibility #5: Donor & GOAL Compliance

% of Time: 5

• Collaborate with PQ team leads to ensure that donor Third Party Monitoring (TPM) exercises are supported and prepared for.
• Ensure the timely dissemination of copies of all grant documentation (grant proposals, reports, budget etc.) by the Grants Officer to relevant staff. Support the Grants Manager and Officer to ensure comprehensive grant files are maintained up to date and are available for use by key staff.
• Respond to ad-hoc requests from donors, HQ and other stakeholders for information on the GOAL Syria programme.

Job Responsibility #6: Staff management

% of Time: 15

• Line management responsibility of the Grant Officer; communicating clear expectations, setting performance objectives and workplans, conducting mid-term and annual performance appraisals, providing regular and timely feedback to continue their professional development.
• Ensure Grants Officer receives trainings and capacity building to enable them to fulfil their responsibilities with regards to proposal development, grant management, donor reporting and compliance.
• Together with the Senior Grant Coordinator identify personal professional development capacity gaps and address through training and other knowledge building resources.

Requirements: Technical & Functional skills

Required

• Bachelor’s in international development, humanitarian studies, business.
• Minimum of four (4) years professional experience in grants management and developing programs in a humanitarian setting.
• Previous knowledge of ECHO, OCHA and USAID funded programmes.
• Fluency in English and strong English writing skills.
• Previous proposal writing experience and success at winning public and private awards. MUST have previous proposal writing experience to apply.
• Demonstrated ability to coordinate complex activities, meet deadlines, and exercise sound judgment.
• Demonstrated ability to work effectively as part of a team and independently.
• Excellent planning and organisational skills.
• Prior experience directly managing staff.
• Strong computer skills (MS Word, Excel, Outlook, Teams and Power Point)
• Excellent interpersonal, communication, and strategic planning skills.
• Excellent time management skills and resourcefulness with strong attention to detail.
• Travel: Ability and willingness to travel regionally when required.

Strongly Preferred

• Master’s degree in international development, humanitarian studies, business,
• Excellent appraisal and analytical skills
• Ability to work effectively in a fast-paced environment.
• Good contextual knowledge of Northwest Syria – social, cultural, and economic context, priorities and constraints.
• Previous field experience in MENA region.
• Previous experience in developing donor mappings and a grant acquisition strategy

Requirements: GOAL Competencies

• Communication: Skilled communicator and ability to work effectively across multiple cultures, including remotely.
• Adaptability and flexibility: Ability to manage a large workload and multiple tasks in a fast-paced environment with tight deadlines, and to continually reprioritize multiple tasks as a result of new information.
• Work style: Highly organized team player, pro-active and with demonstrated strong personal initiative and interpersonal skills.