cropped cropped White with Bold Red Political Logo 1 2050 Grants & Contracts Associate

Grants & Contracts Associate

  • Contractor
  • Remote
  • TBD USD / Year
  • Access Now profile

  • Job applications may no longer being accepted for this opportunity.

Access Now

The Organization and Role

About Access Now

Access Now is a growing international human rights organization dedicated to defending and extending the digital rights of users at risk around the world, including issues of privacy, security, freedom of expression, and transparency. Our policy, advocacy, technology, and operations teams have staff presences in Europe, Latin America, the Middle East/North Africa (MENA), North America, and South/Southeast Asia, to provide global support to our mission.

About this role

The Grants & Contracts Associate plays an important role with the finance and development teams of our growing, global organization. The Associate collaborates across the Organization to ensure smooth and timely grant processing, grant reporting, accurate spending against grants budgets, and compliance with funder requirements and applicable laws. The Grants & Contracts Associate reports through the Grants and Contract Manager, and also supports the Director of Finance – Global. This position works across Access Now’s Development and Finance arms.

What you will do

The Grants & Contracts Associate assists with the day-to-day coordination of the Organization’s financial management of its grants, donations, and fundraising efforts in a dynamic, collaborative, and mission-based environment.

  • Perform financial grant analysis and grant compliance functions
  • Work closely with accountants to allocate expenses to specific grants and funders according to budget and need
  • Provide timely and accurate donor financial reports to Director of Finance and to Director of Development to meet rolling deadlines across all funding relationships
  • Review time allocation to grants to ensure that allocations meet funding requirements, and that grant funds are being spent down appropriately
  • Provide additional support to finance arm managers on audits and agreed-upon-procedures as needed, providing documentation and drafting responses to audit questions
  • Review incoming grant agreements for their financial requirements to provide advice on their application, feasibility, and practical implementation
  • Assist in ensuring that leaders and managers understand and comply with funders’ terms and conditions as set out in grant agreements
  • Maintain financial documents for funding agreements and strong internal processes which intersect with the Org’s Development team
  • Assist with analysis and reporting on general ledger account activity to identify budget variances
  • Provide support for periodic and annual restricted revenue release schedule
  • Support decision-making on grant expenses around whether expenses are appropriate and allowable within a grant framework, budget, goals, and general conditions
  • Work closely with European Union counterparts to align and ensure financial reporting and compliance obligations related to grant revenue and expenses
  • Lead administrative tasks across information management, maintenance of financial aspects of grant files, and document destruction
  • Pursue additional training in grant management requirements/regulations, as needed
  • Assist in global implementation of the annual RightsCon summit series
  • Perform other duties as assigned

Skills, education, and mindset you will bring

As a top candidate, you will bring basic financial management background, with international nonprofit grants experience. You are detail-oriented, good at managing priorities and deadlines, and have demonstrated success in coordinating across teams. Specifically, you will bring:

  • Detailed familiarity with principles of GAAP as they relate to grant-making and revenue recognition, as well as typical nonprofit policies, procedures, and best practices
  • Familiarity with grants from a diverse range of sources and various currencies in a nonprofit global context
  • Advanced Excel skills, including creation and use of complex pivot tables, Vlookup functions, and other features for formatting, manipulating, and analyzing data
  • Nonprofit accounting experience, including basic accounting concepts, TRNA (Temporary Restricted Net Assets) / funding with restrictions, deferred revenue, balance sheet items, projection, fund budget building
  • An adaptability, flexibility and creativity to get the job done
  • Ability to show initiative, set and manage priorities, manage horizontally/vertically and exercise sound judgment
  • Ability to work independently, meet deadlines, and multi‐task
  • Ability to work effectively as part of a fast-paced team
  • Outstanding interpersonal and communications skills
  • A detail-oriented approach, possessing keen analytical skills organization
  • Appropriate education and work preparation for the role, with preference for a bachelor or master degree equivalent in accounting, finance, business management, or similar

Ideal to have:

  • Grant financial management and reporting experiences on various currencies
  • Revenue recognition per GAAP (Generally Accepted Accounting Principles)
  • Familiarity with FundEZ and Salesforce

The Details


This is a full-time position, with preference for placement aligned to either our New York City (Manhattan) or Washington, DC presences. We will consider applications from applicants aligned to our teams in Berlin, Brussels, San José (CR), Toronto, or Tunis. At this time most Access Now Team Members are working through hybrid office arrangements, combining remote at-home work with intermittent use of offices and/or co-working spaces. Applications will be accepted from other remote locations, on a case-by-case basis. Candidates must have the legal right-to-work in the location in which they will be based. We are unable to sponsor visas or relocations for this role.


Access Now offers competitive compensation and benefits packages that align competitively with locations and regions around the world. Location-specific examples of initial placement within the salary range for this role include:

  • €3,940 EUR gross monthly (Belgium)
  • $4,557 USD gross monthly (United States)

Benefits for this specific role are tied to the location, and will vary. Regardless of location, all Team Members benefit from a strong global culture aligned around:

  • Work-life balance…including a generous paid time-off program between 36 and 40 days annually
  • Access to supplemental health care insurance policies
  • Professional development and growth opportunities
  • Extensive workplace flexibility
  • Organizational resilience and support for all team members, including paid family leave and employee assistance programs
  • Connection to a diverse, global team of passionate, principled professionals
  • Opportunities to recharge (including one month of paid refresher leave after 4 years)

How to apply

How to Apply

Please submit the following documents:

  • Résumé/CV (removing all personally identifying information such as age, gender, marital status, address, and photo)
  • Thoughtful cover letter outlining your suitability for our role, with particular attention to your experience aligning to the core functions

Our hiring teams review applications submitted through our Career Openings page; email submissions are not accepted. Please note that if you are applying via a link in a 3rd party system (examples: Indeed, Glassdoor, LinkedIn, Snaphunt, Zip Recruiter), be sure that you are going through the application link in BambooHR so that you are properly uploading a distinct Cover Letter and a separate CV/Resume.

In order for us to communicate with you on the status of your application, please add to your contacts list, and check spam or junk folders so that you do not miss updates from us.

We are a global human rights organization committed to inclusivity and equity, and seek the most talented team members who bring their true selves, with diverse backgrounds, cultures, perspectives, and experiences. We are interested in receiving applications from people who consider themselves as under-represented in their talent communities. As an equal opportunity employer, we value and encourage diversity and consider applicants for all positions without regard to race, color, religion, creed, gender, sex, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. Our commitment applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.

Published 2022-12-02

Link to apply:

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