Grants and M&E Manager Libya

Job Purpose

Reporting to the Head of Programmes (HoP), the Grants and M&E Manager will facilitate the country programme’s fundraising strategy and support the achievement of quality service delivery. The main objectives of the position are two-fold: (1) ensure Project Cycle Management (PCM) and donor compliance, programme reporting, proposal development, sub-awards and partnership management and (2) to operationalize the country office’s M&E and learning strategy, while ensuring alignment with regional strategy and global NRC M&E framework/reporting systems, provide technical M&E support to respond to M&E needs in the context, and oversee the Complaints Feedback Mechanism.

What you will do:

Generic responsibilities;

• Responsible for developing proposals and donor reports and maintaining internal grant management system/procedures to ensure deliverables to donors are submitted on time; that reports are coherent and accurate.
• Technical input to programme monitoring and evaluation plans, including methodological guidance and resource planning
• Liaise with relevant stakeholders, which may include authorities, implementing partners, and donors on matters concerning NRC internal policies, Libya response planning/programming, and conditions across grant portfolio.
• Support the HoP and Country Director in developing and implementing a context- specific fundraising strategy. This includes the mapping of potential new funding opportunities with inputs from relevant stakeholders and documenting any fundraising policy positions agreed by the county office management.
• Develop country office-specific M&E strategy which responds to contextual challenges and ensure the CO is meeting/exceeding M&E minimum standards
• Provide technical M&E support, guidelines and capacity building across the country office
• Institutionalize learning moments in the country office, with systems in place for analysing and using M&E data and supporting programme and CMG to interpret and use learning for strategic and programme decision making. This includes contributing to the development, learning and adaptation of a multi-year programme strategies.
• Ensure planning and quality control of all monitoring and evaluation activities throughout the PCM cycle, including technical support for Theory of Change, M&E plans, indicator reference sheets, data quality assessments and evaluation processes.
• Operationalizing systems/processes to ensure high quality reporting in NRC’s Global Output and Outcome Reporting System (GORS).
• Coordinate the operationalisation of NRC Libya CFM system and develop/build upon existing Standard Operating Procedures (SoPs) for CFM within the country office to ensure feedbacks and complaints are taken into account in programme management decisions.

Specific responsibilities

• Responsible for the overseeing and managing the process for developing concept notes, proposals and donor agreements. This includes establishing and maintaining relations with key donors and stakeholders, reviewing donor contracts, and supporting contract negotiations
• Responsible for overall quality control of NRC’s reporting. Oversee the coordination and consolidation of inputs for all donor reports. This includes ensuring consistency between narrative and financial reports, maintaining quality standards, and ensuring donor requirements are satisfied.
• Ensure that grants are implemented in compliance with NRC and donor regulations, including maintenance of updated grant files and coordinate modifications to any agreements or projects (i.e. extensions, indicator changes, budget realignments), as necessary.
• Support the HoP and Area Managers in effective management of the project cycle including grants opening, review and closing meetings
• Oversee sub-award, partnership management, and communications as well as other consortium related engagements according to internal guidelines
• Responsible for developing, revising and implementing country level M&E SoPs and policies, this includes technical line management of CO M&E staff and capacity building for area office M&E staff
• Contribute to fundraising through ensuring robust TOCs, M&E plans, logframes, M&E activities, budgets and staffing are incorporated into programme and project proposals
• Work closely with the programme teams to ensure effective management of M&E processes, reporting data validation and data quality control. This includes supporting the design of data collection tools, generation of population samples, and analysis of outcome level data.
• Lead on external evaluations and after action reviews including the development of evaluation ToRs, supporting the evaluations steering and technical committees, revision of evaluation results and supporting the documentation and adoption of recommendations
• Provide technical support to NRC’s Rapid Needs Assessment (RNA) team, including advising on the development of assessment tools, methodologies, and analysis.

Professional Competencies and Qualifications Required

These are skills, knowledge and experience that are important for effective performance.

• Bachelor’s degree in a relevant field of study.
• Five years of demonstrated relevant experience in a humanitarian context, preferably in ongoing emergencies; complex environments and with displaced populations.
• Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors);
• Good understanding of donor rules and regulations, particularly UNHCR, BHA, SDC, ECHO, EC-DG NEAR;
• Experience in design, implementation, and oversight of monitoring, evaluation couple with advanced experience in qualitative and quantitative data analysis and tools
• Proven skills and experience in developing high quality reports and proposals and working with multiple donors;
• Excellent communication and interpersonal skills,personal organisational skills, including time management, and ability to meet deadlines and work under pressure;
• Willingness to travel to area offices and work in difficult environment according to travel requirements.
• Ability to solve complex problems, work in a team, independently and with limited supervision.
• Excellent written and oral communication skills in English.

Behavioural competencies

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Analysing
• Influencing
• Handling insecure environments

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Information:

Duty Station: Tunis, Tunisia

Travel: Frequent field travel expected (20%)

Duration of contract: Fixed term 12 months full-time with a possibility of extension.

Grade 9 in NRC’s grading structure

Reporting line: Head of Programme

Provides supervision to: Grants and M&E officers

For more information regarding the role, here is the detailed job description.

ABOUT US

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.