Grants and Compliance Coordinator (Re-Advertisement)

About Mercy Corps:
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program / Department Summary :
Since 2003, Mercy Corps has been engaged in Iraq to help Iraqis with the rebuilding of their country and to
carry out emergency humanitarian assistance programs. Mercy Corps Iraq operates in all eighteen
governorates throughout Iraq. Mercy Corps in Iraq has focused on improving water and sanitation
conditions; rebuilding public infrastructure; distributing relief items; providing emergency medical services;
expanding awareness of public health and hygiene; improving education; generating income. Mercy Corps
focused on transformative community development methods that actively engaged citizens and local
government in the rebuilding of the country. Among these programs Mercy Corps is particularly proud of its
initiatives to help members at every part of society gain access to information technology; to encourage the
integration of persons with disabilities into education, health and decision-making structures; to empower
women to be full partners with men in community development; provide youth with development
opportunities and invest in innovative means of conflict resolution.
General Position Summary
The Grants and Compliance Coordinator is responsible for managing the Grants, Compliance and
Capacity Building aspects of Grants and Sub awards issued by Mercy Corps under the Consortium
“MYRP, Education Cannot Wait”, Working with a diverse set of international and local partners at all levels
of public, private and civil society, there is a need to strengthen programmatic and financial support to
partners to enable more robust growth and development of sub-grantees. Compliance with the donor
regulations and Mercy Corps internal policies and procedures is a critical part of the capacity building
process and essential to enable sub-grantees to develop strong systems that will help in the delivery of
programmatic interventions. The Grants and Compliance Coordinator oversees the complete grant
management aspects of the award including sub-award issues through the consortium. S/he works under
the supervision of Sub-awards and Compliance Manager with a technical reporting line with the
Consortium/Program Manager and Finance Director. In addition, the Grants and Compliance Coordinator
will establish links to our Global Headquarters through regular consultation with Mercy Corps’ compliance
and legal departments in Portland (PDX).
Essential Job Responsibilities
STRATEGY & VISION
• Recognize opportunities for innovative action and create an environment where alternative
viewpoints are welcomed.
• Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute
to countrywide strategy development.
PROGRAM MANAGEMENT
Grants Management
• Understand and ensure proper implementation of donor terms and conditions and translation these
for the program team on demand driven basis.
• Support Program Development and Grants Reporting manager is reviewing of data, partner reports
and means of verification.
• Ensure effective, efficient, timely and correct communication is shared with the team on a regular
basis.
• Regular field visits are conducted to partner offices and site visit reports are prepared and
submitted.
• Support the team, in timely preparation and submission of revisions and modification and facilitate
the approval process.
• All data related to prime award, Mercy Corps and Partners is reviewed and archived
Sub Awards Management:
• Understand and follow the guidelines mentioned in Mercy Corps Subaward Financial Management
Policy.
• Work in close coordination with the sub awards and compliance manager to ensure effective and
efficient due diligence of partners. Assign the right risk level to the partner
• Ensure that correct type of sub award agreement is selected for the partners, that is in line with the
findings and recommendations of the due diligence
• Develop corrective action plans for the partners and implement them
• Participate in the startup meetings/kickoff meeting
• Ensure that the terms and conditions set forth in the sub award agreement are understood, followed
and proper compliance is adhered to the terms and conditions.
• Maintain close coordination and communication with the partners and the program/finance teams.
• Ensure that reports are submitted by the partner in line with the reporting schedule. Review and
validate periodic reports submitted by the partners and follow the approval processes
• Develop sub-recipient monitoring plans, conduct financial monitoring of sub-recipients. Visit subrecipients
and produce regular financial monitoring visit reports.
• Prepare and submit periodic fund requests of partner in accordance with the payment schedule
• Maintain the Navigator for subaward expense posting and review
• Responsible for sub-award financial close-outs, including ensuring that all requirements of the subaward
agreement have been met and that sub-award funds have been properly settled.
• Maintain and update sub awards tracker
Partnership & Partner Capacity Building:
• Conduct capacity assessment using OCI tools and develop a coherent Capacity building plan for the
partners and execute the plan
• Provide guidance and technical support for sub-award capacity building through provision of support
to partner organizations as required and in coordination with the relevant program team.
• Support the Sub awards and Compliance Manager to refine organizational development tools and
recommend best approaches for partner capacity development based on existing Mercy Corps
knowledge and experience.
• Provide on job support/ capacity building as well as deliver grants management training to build
partner capacity and technical competencies.
• Provide technical guidance to develop/strengthen the partner organization’s grants and compliance
management systems and structures (for local NGOs)
Compliance:
TEAM MANAGEMENT
• No Team Management responsibilities
FINANCE & COMPLIANCE MANAGEMENT
• Ensure that prime award and sub-awards are executed in alignment with the prime award
agreement and the applicable donor regulations, staying abreast of changes in the regulatory
environment related to donor/grant compliance.
• Develop maintain and update the risk register.
• Ensure timely and accurate submission of approval requests to the donor and MC HQ.
• Prepare and maintain internal and donor compliance-related reports.
• In coordination with the Subawards and Compliance Manager provide regular compliance guidance
and consultations to sub-recipients on a demand-driven basis.
• Ensure that any suspensions related to Fraud and Corruption are reported immediately.
INFLUENCE & REPRESENTATION
• Consistently demonstrate flexibility, resilience, and ability to maintain positive relationships and
composure, even under difficult circumstances.
• Maintain high ethical standards and treat people with respect and dignity.
• Demonstrate an awareness of his/her strengths and development needs.
SECURITY
• Ensure compliance with security procedures and policies as determined by country leadership.
ORGANIZATIONAL LEARNING
• As part of our commitment to organizational learning and in support of our understanding that
learning organizations are more effective, efficient, and relevant to the communities they serve, we
expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps
as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
• Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work,
while actively engaging beneficiary communities as equal partners in the design, monitoring and
evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local
laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility
• None.
Accountability
Reports Directly To: Sub awards and Compliance Manager with technical reporting line to
Consortium/Program Manager.
Works Directly With: Program unit, Finance Department, Operations Department, Program Managers,
MCG/MCE HQ Compliance, and others
Knowledge

Knowledge and Experience
• A bachelor’s degree or equivalent in relevant field Accounting, Finance, commerce or social
sciences.
• At least 2 to 3 years of relevant experience in grants and sub award management. Experience of
working in a consortium is preferred.
• Strong working knowledge of donor compliance- USAID, FCDO, EU, GIZ and etc.
• Strong skills and experience working on donor funded grants and sub awards
• 2-3 years of experience in Program narrative and expense reporting
• Advanced computer skills in MS Office programs, particularly Excel.
• Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
• Excellent oral and written English skills required.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
Success Factors
The successful candidate will have an ability to interact effectively across international and national program
teams successfully. S/he will be able to support programmatic objectives with timely and meaningful
financial information, have a demonstrated ability to multi-task, meet deadlines and process information in
support of changing program activities. Willingness and ability to enforce compliance with Mercy Corps and
donor policies and procedures is essential. The Grants and Compliance Coordinator must be willing to
travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff
members have a strong commitment to teamwork and accountability, thrive in evolving and changing
environments and make effective written and verbal communication a priority in all situations.
The most successful Mercy Corps staff member has a strong commitment to teamwork and accountability,
and makes effective communication a priority in all situations. Flexibility about work assignments and
processes is necessary in a dynamic and fast-paced work environment, coupled with the ability to respond
to many new and unpredictable challenges in a demanding program.

QUALIFICATIONS AND EXPERIENCES:
Successful candidates should meet the education and experience requirements in the position descriptions
for the vacant positions. S/he must be self- motivated, creative, tolerant, and able to work in challenging,
stressful environments and follow Mercy Corps procedures. S/he must respect diversity and gender equality
at the workplace. Mercy Corps team members are expected to support all efforts towards accountability and
transparency to its beneficiaries and to international standards guiding relief and development work.
Interested candidates should submit their CVs, references, and application letter to the email address:
[email protected] Any Resume will be sent without mentioning the job applied for in the
subject line will not be considered. Submission should include a copy of Iraqi national ID card and
education certificates.
For full position description for the noted posts please visit NCCI website.
ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY April 21, 2022 at 16:00.
Mercy Corps will review CV’s and applications on a rolling basis (i.e., as applications are submitted).
Potential Candidates for the post will be contacted for an interview and processed according to Mercy
Corps Human Resources policies and procedures. As soon as qualified candidates are identified the
positions will be closed automatically. Please note that only shortlisted applicants will be contacted for
potential interview. Any documents submitted will remain with Mercy Corps and will not be returned to
candidates.
Female Candidates are encouraged to apply for the position of Grants and compliance coordinator.
Mercy Corps is an equal opportunity employer. We actively seek out diverse backgrounds, perspectives,
and skills so that we can be collectively stronger and have sustained global Impact.
Mercy Corps Iraq offers a variety of arrangements that enable women to excel in their careers. Mercy
Corps Iraq ensures a safe and inclusive working environment for women and men through field security
training and measures to provide secure working arrangements on-site and in the office.