Plan International
Role Purpose
The purpose of this position is to support and coordinate accounting operations related to intercompany charges, income and partner advances, monitoring at regional level ensuring timely and accurate allocation. Additionally, Grants and accounting coordinator is responsible to bring support and advice to Regional Grants coordinators and partners, including Grants Finance reports for specific projects, and lead audit process for projects and partners.
Dimensions of the Role
Grants and accounting coordinator in the scope of this position will include:
Accounting
- Provide support, concepts and guidelines in accounting through the region.
- Guide, train and provide tools for accounting in the region.
- Business partner for a portfolio Country Offices, supporting accounting remotely from the RH, but also through Country visits
- Provide accounting support to Share Services Centers
- Coordinate accounting transactions related to intercompany, payroll and partner advances
- Back up of the Regional Finance Business Specialist
Grants
- Monitor and prepare finance reports for grants portfolio assigned
- Support ROAH Grants coordinators and partner
- Monitor Local Raised Income and expenditure
Accountabilities
Accounting
- Interact with the Plan Accounting system, extract data by CO and prepare financial reports for donors according to Portfolio assigned
- Analyse the report presented and communicate it to management about the status
- Book intercompany charges
- Payroll consolidation, allocation and reconciliation in monthly basis
- Follow up on unposted items by CO´s related to Local Raised Income
- Support the Regional Finance Manager with timely and reliable financial information related to his role
- Supporting effectiveness and efficiency by ensuring timely and accurate accounting allocation
Grants
- Donor Report
- Prepare finance reports for grants portfolio assigned
- Support Regional Grants coordinators for finance implementation
- Support and monitor partner advances and review liquidations
- Support the development and execution of country financing plans
Financial control processes, procedures, and systems
- Monthly review of regional hub portfolio assigned
- Follow-up of audit actions related to his role
- Identify key financial risks and report them to the Regional Finance Manager for inclusion in the Regional Risk Register. Recommend and implement mitigation actions to address key financial risks.
- Maintain a high degree of awareness of fraud risk and the necessary fraud prevention measures and ensure that the requirements of the global fraud policy and the reporting and investigation of fraud incidents are met.
- Implementation and precise use of global finance systems within the regional office.
Capacity building
- Actively coordinate Finance Policies training to Grants Coordinators and partners to ensure an efficient and effective implementation and compliance with agreements with donors and global policies
Coordination and support to Country Offices
- Strongly engage with Country Offices through regular calls, aiming to continuously deep dive into intercompany charges, local raised income and monthly donor report
- Build a strong and trustworthy relationship with the Country Office Accountant, Country Finance Manager and Regional Finance Manager, seeking engagement and partnership
- Support countries for accounting processes for grants and local raise income
- Support countries for accounting processes for Shared Services Centers
Key relationships
- Country Finance Managers, Regional Controller, Grants coordinators, Country Office Accountant
- Regional Hub Team members
- Project Partners
- External Auditors
Technical expertise, skills and knowledge
Essential
- Technical degree in accounting or bachelor degree prefered
- 3 years of experience in Accounting
- English Intermediate, French is an advantage
- Ability to take initiative, ask questions and dive into new projects
- Adaptable to new schedules and teams
- Creative problem-solving skills
- Exceptional client service skills
- Self-motivated with a strong work ethic
- Comfortable in a fast-moving environment
- Ability to multitask and adapt
- Positive attitude and willingness to learn
- Strong capacity in Excel, Word and Power Point
- Strong analytical skills, problem solving, data driven, and solutions oriented
- Performance and continuous improvement oriented
- Autonomous, you are proactive in defining and suggesting of areas of improvement
- Strong negotiating and influencing skills to achieve operational outcomes, applying a breadth of approaches, styles and techniques to achieve desired outcomes.
- Proven interpersonal skills (role model in motivating, developing and supporting others), including performance and change management
- Effective communicating and collaborating across cultural, geographical and structural boundaries, engaging positively and constructively with colleagues.
- Strong project management and organisational skills results oriented and comfortable making decisions and taking appropriate risks.
- Ability to build and maintain strong working internal and external relationships and represent Plan in a professional and competent manner
- Experience in start-ups and implementation of donor grant projects, knowledge of donor rules and regulations.
- Knowledge and experience of risk and fraud identification and management, including short- and long-term mitigation strategies.
- Knowledge and experience of working with an ERP, Microsoft Dynamics 360 would be an advantage.
- Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Physical Environment
The position will be based in the Country Office
Possibility of 25% of the time for travels within the countries in the Region where partners develop projects
Overtime required during peak periods such as Budgeting Period and Quarter End and Finance Report preparation
Level of contact with children
Low contact: Occasional interaction with children
How to apply
Location: One of the locations where Plan International has a legal entity in the Region of the Americas and which you have the pre-existing right to live and work (Bolivia, Brazil, Colombia, Rep.Dominicana, Ecuador, El Salvador, Guatemala, Honduras, Paraguay or Peru).
Link to apply: https://jobs.plan-international.org/job-invite/45378/
Closing Date: December 26th, 2022
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.