Grant Officer

DRS is looking for a Grant Officer, to work for an INGO whose mission is to promote effective solutions to global poverty problems. The Grant Officer will work with Francophone West Africa grant portfolios.

Job Title: Grant Officer

Contract: open-ended contract; remote work schedule with periodical travels to the office

Location: preferably citizens of Burkina Faso, Côte d’Ivoire, Ghana, Liberia, Mali, Nigeria, Sierra Leone; also eligible citizens of Kenya, Malawi, Colombia, Rwanda, Tanzania, Uganda, Zambia; the Dominican Republic, Mexico, Myanmar, Paraguay, Peru, Philippines, and the USA.

Starting date: as soon as possible

Position Description:

Reporting to the Senior Grants Manager, the Grants Officer will support the awards portfolios throughout the entire life-cycle including review and negotiation of award agreements, compliance and financial monitoring, and contractual and financial reconciliation during award close-out. This includes data entry and ensuring data integrity in Salesforce, Replicon, and Box. The Grants Officer will also be responsible for supporting the subrecipient process as needed via coordinating, preparing, and issuing agreements and modifications to sub-recipients from federal and non-federal prime awards and ensuring adherence to proper due diligence and sub-recipient monitoring requirements.

The Grants Officer will play a key role in developing materials and supporting or facilitating trainings aimed at building the capacity of program and country staff in the area of compliance with grants and sub-award terms and conditions.

Key Responsibilities:

• Provide support and guidance to INGO’s African staff and country offices on grants and subawards compliance issues related to US Government and sponsor rules and regulations, as well as INGO’s policies.
• Provide procedures and policy guidance and interpretation for program staffers as well as subgrantees to ensure adherence to grant management procedures.
• Ensure post-award management in accordance with relevant regulations, including but not limited to reporting, audits, etc. in accordance with USAID and Program directives, policies, and procedures.
• Review grants and subaward expenditures and other financial analyses on a monthly/ quarterly basis as required.
• Supports the design and implementation of INGO grants database systems, workflow processes, and procedures related to procurement and sub-awards.
• Ensures sponsor prior approvals and other grants management record-keeping is filed and complete.
• Assists with financial inquiries and preparation for annual audit review.

Education:

• Bachelor’s degree in Management, Business Administration, Economics, or any related field.

EXPERIENCE:

• At least 3 years of experience managing (federal) grants and/or contracts for international programs, preferably with at least one of those years in a compliance or finance role; experience in administration, and/or sponsored research;
• Experience with international, non-profit organizations, and academic institutions as well as a multi-office, multi-national environment;
• Good command of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as well as multilateral institutions and foundations’ standard terms and conditions;
• Understanding and interpretation of OMB (Office of Budget and Management), CFR (Code of Federal Regulations), and US government regulations;
• Proven ability to work effectively with program teams and with a high degree of customer service orientation;
• Portfolio of successfully closed grant projects;
• Experience with Salesforce and NetSuite is a plus/added advantage.
• Knowledge of typical grant award/contractual documents such as grant agreements, subcontracts, and modifications;
• Experience in drafting clear and concise guidance documents and training materials;

LANGUAGE SKILLS:

• Excellent spoken and written communication in English; Excellent knowledge of French.

OTHER SKILLS:

• Proficiency in the use of financial software applications, databases, and spreadsheets, including MS Office.
• Team player with a positive attitude and ability to build strong working relationships.
• Excellent customer service skills (oral and written communication) in a fast-paced environment.
• Ability to focus on technical work and ability to work on simultaneous projects
• Attention to detail, and excellent time management