Grant Manager

About the role

Position Summary

The Grant Manager is responsible for ensuring excellent performance management of a portfolio of NGO implementing partners through monitoring financial, reporting, M&E and contractual compliance under HPF3. Working across departments, the IP Managers will be main point of contact for IPHQs, ensuring performance is monitored closely and improved. The post-holder will also be expected to undertake travel to field locations.

Responsibilities

• Support in soliciting applications or proposals for funding under HPF contracts management.
• Support in reviewing, analyzing and evaluating grant applications, costed work plans, budgets and proposals
• Negotiating with Partners on terms and conditions of grants/contracts.
• Review IP applications submitted during the RFP process and use this to create a monitoring plan
• Ensure HPF implementing partners undergo Crown Agents Ethical Due diligence
• Prepare contractual documents for review by the legal
• Develop Implementing Partners audit terms of reference and approve
• With regular communication with the Fund Administrators and Project Accountant, collate IP expenditure, variance and burn rate in technical areas to feed into capacity building plans
• Work with technical managers and service providers to ensure that all targets and deadlines are achieved according to budgeted work
• Work with the Programme Management unit in London to collate IP KPI performance
• Carry out periodic review meetings with implementing partners to review progress against targets, performance indicators, work plan and budget
• Carry out field visits to assess IP compliance with contract conditions and conduct financial management spot checks
• Conduct and monitor resolution of audit findings and monitoring implementation of audit finding recommendations
• Actively participate in quarterly Quality Improvement Meetings, inputting into IPs Action Plans
• Monitor IP Action Plans and work closely with the Verification Manager to ensure the IP Monitors verify and validate the correct areas of Provide financial oversight on IPs financial management including forecasting, review of financial reports and ensure that expenditures are in line with the contractual agreements and approved budgets.
• Monitor fiduciary, statutory and contractual compliance for implementing partners
• Feedback and performance manage IPs when performance is low
• Prepare IP monthly finance risk
• With the Programme Management unit in London, review and evaluate technical and cost proposals for the emergency response (ER)
• Ensure an up-to-date asset register for IPs is in place and any asset losses are recorded in the incident log and that FCDO is notified
• Input into monthly, quarterly and annual reporting processes as
• Manage the day-to-day communication with implementing Serve as the main focal point for communications to IPs.
• Other tasks as assigned relating to IP compliance, procurement, and asset management as required and designated by line
• Ensure that all IPs have up to date procurement plans
• Lead and manage the grant officer and support the contracts team in the delivery of programme activities, participate in different meetings, workshops and forums as required.
• During post contract/award phase, conduct post-award reviews and analyses to identify management, financial, contractual and administrative issues.
• Perform final review of completed or terminated awards/contracts, making appropriate adjustments or disallowances, processing close-outs: and ensuring compliance with all regulatory, legal and contractual requirements.

About you

Requirements

• Bachelor’s degree in a relevant subject from a reputable university
• Demonstrable experience in management of multiple high value grants and/or
• Experience working with a large number of implementing partners
• High level of numeracy and demonstrable ability to work with large budgets
• Experience in health programming and/or project management would be beneficial
• Experience of managing a DFID and/or other multi-donor pooled fund grant and/or contract would be beneficial
• Clear and articulate communicator in English, both in writing and verbally
• Demonstrable ability to write reports and quality assure the work of others
• Excellent interpersonal skills
• Computer literate: at a minimum must be able to use Microsoft Office Word, Excel, Powerpoint and Outlook
• Proficiency in Excel is mandatory
• Ability and willingness to travel throughout South Sudan

Location: Juba, South Sudan

About us

Background information

Health Pooled Fund South Sudan (HPF3) is a five-year, multi-donor programme led by the British Government’s Foreign, Commonwealth and Development Office (FCDO) and including the Government of Canada, the Swedish International Development and Cooperation Agency (SIDA), the United States Agency for International Development (USAID), GAVI – The Vaccine Alliance and the European Union (EU). HPF3 began in October 2018 and will end in October 2023.

HPF3 merges two previous health programmes – Health Pooled Fund 2 (HPF2), which provides healthcare at health facility level, and the Integrated Community Case Management 2 (ICCM2) programme, which provides healthcare to children under-five in remote communities. HPF3 supports delivery of community level, essential primary health care, secondary health care and referral health services, stabilization of local health systems, and procurement and supply chain management of essential medical commodities.

HPF Supports health care services in Eight States: Eastern Equatoria State, Central Equatoria State, Western Equatoria State, Northern Bahr el Ghazal State, Western Bahr el Ghazal State, Warrap State, Unity State and Lakes State.

The programme impact will be an improved health and nutrition status for the population of South Sudan that essentially saves lives and reduces morbidity (including maternal, infant and under-5 mortality), and has the following three principal outcomes:

• Improved health and nutrition services for the population, especially women and
• Improved community engagement and accountability of health
• Stabilization of local health

To attain these outcomes, the HPF3 team is responsible for:

• Effective programme management, including robust risk
• Ensuring continuity of and support to service delivery, with a focus on improving
• Specialist technical assistance covering health service delivery, community engagement, nutrition, health planning, information and
• Procurement and supply chain management of essential medical commodities
• Management of the Implementing Partner fund
• Management of fiduciary risk associated with use of donor

You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

Crown Agents is committed to diversity and will promote diversity for all candidates at all times as well as a business culture that reflects that belief. Crown Agents will treat everyone equally irrespective of race, religion, colour, sex, age, national origin, disability or sexual orientation, and places an obligation upon all staff to respect and act in accordance with the policy. Crown Agents shall not discriminate unlawfully when deciding which candidates are selected for interview, or in any terms of employment, and will ensure that each candidate is assessed only in accordance with their merits, qualifications and abilities to perform the role. Crown Agents is committed to being an organisation enhanced by diversity and encourages applications from anyone who shares our values and commitment to improving the lives of communities affected by poverty or conflict.

About what’s on offer

Crown Agents offers a competitive benefits package.