Grant Development and Support Officer

Job Title: Grant Development and Support Officer

Reports to: Desk Officer, Ethiopia; and coordination with Senior Programme Quality Coordinator

Job Location: Nairobi but with frequent travel to programme areas in Ethiopia (Candidates must be legally entitled to work in Kenya at the time of application – National Position)

Contract Details: Fixed Term , One(1) Year Contract, renewable subject to availability of funds.

Job Summary:

To support the Ethiopia programme team in the development and timely submission of high quality donor proposals and reports as well as producing case studies, programme documentation, visibility material and brochures for Concern Worldwide’s country programme. Conducting field visits to support the team with data and information gathering for proposals and reports. To prepare regular internal programme and contextual updates. To provide necessary documentation and other support to the Country Management Team (CMT)

Main Duties and Responsibilities:

Reporting and Compliance:

• Support programme staff in the development and timely submission of high quality donor reports, using appropriate templates and guidelines.
• Provide information and guidance on donor compliance requirements to programme managers including developing and conducting grant start up workshops.
• Prepare monthly reports and occasional emergency updates as needed
• Draft and/or review/finalise reports on behalf of the programme team as required, ensuring donor compliance.
• Conducting field visits to collect information, photographs and/or case studies as required.
• Ensuring the reporting schedule is up-to-date and that programme teams are informed of the donor reporting requirements and that appropriate guidelines and templates are shared.

Funding and Programme Development:

• Support programme staff in the development of high quality concept notes and proposals for both emergency and development programmes.
• Conduct desk-based research in order to provide relevant, up-to-date contextual input in proposal development and on a wide range of programme-related issues
• Produce “in-house” programme briefs or case studies that demonstrate best practice in areas of Concern’s work and also address problems/constraints and critical issues.
• Participate in planning processes with the Grants and Information Manager and Programmes Director to support the identification of funding needs and opportunities for further funding.

Communications, Knowledge and Information Management:

• Liaise with programme teams to produce and disseminate programme and contextual updates, documenting and sharing updates on achievements and challenges.
• Support communications functions through the dissemination of news and relevant articles, and the development of programme briefs, presentations, etc.
• Act a focal point for information requests regarding programmes in Ethiopia from other Concern offices e.g. UK, Dublin, US communication and fundraising departments as well as external various Ethiopia Clusters.
• Ensure grant records on the Grant Management System are up to date including versions of contracts, reports/proposals/etc. on Sharepoint and provide support to Grants and Information Manager with version control of proposals and reports

General:

• Maintain open communication and good working relations with all departments and act as a focal point for advice and information on a wide range of programme-related issues.
• Contribute to development, review, and revisions of institutional and country programme strategies and policies, and assist in-country Senior Management Team (SMT) with research.
• Provide cover for Grants and Information Manager role as necessary
• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies, and be committed to providing a safe working environment.
• Participating and contributing towards Concern’s emergency response, as and when necessary.
• Take all possible measures to meet Core Humanitarian Standards (CHS)
• Any other tasks mutually agreed with the Desk Officer in conjunction with the Grants and Business Intelligence Manager in Ethiopia.

Person Specification

Minimum Education, Qualifications & Experience Required:

• Degree in Humanitarian affair/International Relations, Development Management or other relevant discipline
• Three years’ experience in a similar role in a reputable organisation
• Substantial previous experience of research, documentation and/or report writing

Preference will be given to candidates who have:

• Ability to work productively with remote programme teams
• Good knowledge of Programme Cycle Management
• Good knowledge and competence of computer applications i.e. Microsoft Office
• Commitment to humanitarian principles and values
• Commitment to adhere to the standards of conduct outlined in the Code of Conduct and Associated Policies.

Competencies required:

• Ability to organize and prioritise workload, using initiative when appropriate
• Communicates (verbal and written) in a concise and clear manner
• Systematically monitors the quality of work and maintains high standards

Desirable:

• Good knowledge of donors (ECHO, EU, USAID/OFDA, Irish Aid, UN)
• Knowledge of monitoring and evaluation processes.

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a consultancy opportunity with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their consultancy contract. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to do consultancy work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, being hired as a consultant with Concern is subject to a range of vetting checks, including criminal background checking.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net