GRANT AND COMPLIANCE MANAGER

Context:

Terre des hommes is the leading Swiss organization for children’s aid. To make a difference, Tdh implements activities through three programmes focusing on health, migration and access to justice (A2J). Our programmes are underpinned by three fields of expertise that help protect the lives, well-being and rights of children and young people worldwide:

• Access to child protection services for children and young people affected by troubling situations that require individual protection services to improve their well-being.
• Access to decent quality water, sanitation, and hygiene (WaSH) aims to enable children and their families to enjoy their right to water, being one of the basic components in an adequate standard of living.
• Information and communication technologies for development (ICT4D) enable us to develop solutions to support more children and members of their communities and become more effective in a constantly changing world.

Since 2011, Tdh Kenya office continues to work with children and their families in Garissa County on Health, Nutrition and WASH interventions, provides protection services to communities affected by migration in Dadaab and Kakuma Refugee camps and an early childhood development project in Nairobi’s Korogocho slum.

General description of the position:

As a core program team member, the Grant and Compliance Manager is responsible for designing competitive proposals and ensures quality assurance throughout the grant management process (including budgeting, compliance, technical support, and reporting). S/he manages the business development including identification of funding opportunities, identification of intervention strategy and internal grants acquisition process. S/he is responsible for coordinating and managing grants from inception to closure, ensuring adherence to donor guidelines and Tdh policies. The Grants Manager collaborates with all various departments and stakeholders to facilitate effective and efficient grant management while supporting program teams in implementation strategy, reporting, and programming coherence across the project locations.

Specific Responsibilities:

Lead the development of concept notes and project proposals.

• Manage the business development process and submission of donor proposals, including coordination exchanges among Delegation, Regional Hub and HQ staff.
• Contribute to development for situation analysis, data collection and needs assessments.
• Support timely submission of proposals, donor communications and follow up.
• Ensure the adequate filing and archiving of final documents, as well as to update the grant follow- up tools.

Grants Management

• Ensure that all contracts program deliverables are achieved, tracked, filed and in compliance with donor objectives and requirements.
• Ensure that contractual reports are reviewed, and internal feedback is compiled and sent to project managers in a timely manner.
• Notify the SMT of any issues and provide timely feedback to project managers.
• Serve as a pivot- and communication-point for daily coordination between project managers, finance, HR and logistics teams.
• Lead in organizing and conducting review meetings ensuring inputs from program, finance and compliance.
• Follow up on the implementation of action points agreed upon during these meetings.

Coordinate and contribute to reporting processes for current projects.

• Coordinate the preparation and finalization of donor reports for current projects, ensuring consistency, accuracy, clarity and timely submission in compliance with both, donor’s contractual requirements and Tdh standards.
• Consolidate the contribution of technical staff and ensure the internal validation of the outputs in close cooperation with the M&E department.
• Contribute to the quality of the presentations regarding the results of the current projects and to their dissemination to donors and other partners.
• Support the preparation and review of capitalization documents and evaluation reports.
• Ensure the adequate archiving, filing, and disseminating of the final documents.
• Contribute to the internal monthly and annual report process.
• Contribute to smooth communication and collaboration with partners.

Country Strategy and program perspectives/prospective

• Support the regular update of donor mapping informed by the ambitions and outcomes articulated in the Tdh Country Strategy.

• Provide on-going research, strategic donor intelligence gathering, and trends analysis and generate information to enable engagement with country level donors.

• Support the appraisal of new funding opportunities.

• Support the fundraising strategy review processes, by introducing tracking tools.

  Communication and Representation of Tdh

• Represent Tdh in external engagements in close coordination with the SMT.

• Support the work establishing an effective beneficiary communication and feed-back mechanism.

• Support the supervision of the delegation’s communication and advocacy events.

Abuse Prevention Policy – Operational Risk Management

• Act as the delegation Safeguarding Focal point.
• Monitor the development and implementation of safeguarding annual action plans.
• Commit to respect Tdh Risk Management Policies including Code of Conduct, Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
• Comply with Tdh Security Regulations
• Commit to ensure the best implementation possible of the Tdh Risk Management Policies
• Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

Others

• Actively participate in capacity building of Tdh and partners’ staff.
• Undertake all other duties that may be determined by the Deputy County Rep in Charge of Programs.
• Maintain and ensure a culture of strict confidentiality

Profile:

Education & Qualifications:

• Master/ Post-graduate in International Development, Social Sciences, Development Studies or any other related area.
• Relevant experience of minimum 5 years in program cycle management, preferably in an international NGO/Institution.

Experience & Competences:

• Management experience in securing and managing funds from institutional donors, such as UN agencies, SDC, ECHO, EU, PRM, USAID.
• Excellent planning skills, and a sound understanding of Program Cycle Management in development, emergency and protracted crises environments.
• Good administrative and numerical skills and attention to detail.
• Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.

Languages:

• Excellent personal communication skills, in written and verbal English.

IT Knowledge:

• Excellent Ability to operate Microsoft Office 365 Suite: Word, Excel & Power Point

Skills:

This position requires social and leadership skills, as well as technical, organizational and methodological competences.

Required qualities: rigorous, organized, good communication and interpersonal skills. Autonomy and proactivity are very suitable for the position.