Global Surge Team Roster: Supply Chain Coordinator

International Rescue Committee

Languages: Must be fluent in speaking and writing English and one of the following languages: French, Arabic, Spanish

The IRC’s Global Surge Team (GST) is a roster of esteemed and highly qualified humanitarian professionals who deploy on short notice to non-emergency and emergency contexts to support the IRC’s mission. Members of the GST provide specialist support where talent is most needed for short-term deployments of up to three months. The GST is a flexible employment opportunity for staff, requiring members to be available for deployments only 50% of the year (with opportunities for additional deployments if incumbent is interested).

Major Responsibilities

Under the direct supervision of the Deputy Director Emergency and Pharmaceutical Supply Chain, the Supply Chain Coordinator, Global Surge will be responsible for the following subject to an agreed Terms of Reference for each deployment:

Planning:

• Proactively participate in BVA/ Project Cycle Meetings, including project design, project planning, project opening, project review, project close-out and project learning meetings to ensure that supply chain related issues are well articulated to all stakeholders and resolved for successful project delivery.

• Prepare and maintain procurement plans and develop/maintain country program sourcing strategy for all active and pipeline grants in collaboration with program Technical Coordinators and Managers.

Procurement:

Ensure:

• Compliance to IRC and donor policies for all goods and services procurement (including pharmaceuticals and medical equipment)

• In collaboration with the in-country GSC team(s) review and utilize the Procurement contracts (MPA, MSA) in place for the purchases of goods and services.

• The implementation of GSC procurement and contracting SOPs.

• The accuracy of GSC data collected; timely submission of required report(s) to advise the decision-making process.

• Disseminate through trainings the existing procurement process as well the procurement tools to all EU GSC team members.

• All required procurement documents are included in waivers request files (Purchase Requests, Market Surveys Proforma (3), ATC etc.)

• Management of all waivers with details of the specific procurement circumstances, including the country program leadership approval (CD, DDO) before its approval by either the RSCD or the CGSCO.

• The suppliers’ files prepared by the procurement team are historically documenting the supplier(s) performance feedback provided by the EHAU services requesters after the goods/services deliveries.

• For ad hoc procurement, the market surveys are required for value for money.

• The existence of segregations of duties in the procurement functions during the deployment.

• The program requirements for supplies of items and services are timely met.

• The Grant (s) procurement and distribution plans are developed, regularly reviewed and all related issues are timely resolved or raised in collaboration with leadership.

• The end-to-end procurement processes are conducted through the BvA tool.

• Any IRC procurement process deviations are identified, documented, and timely reported following the approved mechanism.

Inventory, Warehousing, Assets and Property:

Ensure:

• The implementation of the IRC inventory policies during the support for all Project Items (cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable).

• The grant inventory report is accurate, regularly produced, reviewed, and approved before the Grant closing date.

• The warehousing safety and security requirements are in place.

• The assets maintenance plans are in place as per IRC policies.

Logistics:

Ensure:

• The vehicle safety policies are in place, disseminated and followed by all vehicles users.

• Effective fuel consumption management tools are developed and in use.

• The fleet legal status (registration, licenses, insurance) are updated.

• The vehicle monthly reports are regularly issued, reviewed and used to inform the leadership strategic decision-making process.

• The vehicle movement planning and tracking tool(s) are in place.


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