Global Policy & Advocacy Associate

POSITION SUMMARY:

HIAS seeks a Global Policy & Advocacy Associate to assist the Global Policy & Advocacy Division to promote HIAS’ global thought leadership, policy and advocacy priorities, and program impact to create a world in which refugees find welcome, safety and opportunity. The Global Policy & Advocacy Associate will work with the Chief Global Policy & Advocacy Officer to support the division’s priorities by facilitating internal and external communication, coordination and other duties as required. They will regularly engage with other divisions, departments and external stakeholders, as required.

ESSENTIAL FUNCTIONS:

• Leads on scheduling, communications, note-taking and related logistical support for internal and external meetings, presentations and workshops; tracks next steps and tasks through follow-up with respective individuals/departments.
• Manages cross-departmental and cross-divisional initiatives and ensures their timely completion, including by drafting and circulating reports relating to those initiatives.
• Works closely with the Talent Acquisition team to support the processing, recruitment and coordination of consultants; ensures consulting payments are made on time.
• Supports the onboarding of new Global Policy & Advocacy staff, including through meeting scheduling, compiling resources and other needs.
• Facilitates the hiring and payment of translators and interpreters.
• Provides support on travel and accommodation of Global Policy & Advocacy staff.
• Supports the planning of divisional retreats and external facing events.
• Leads on the provision of logistical support to visitors to HQ, including by ordering refreshments, reserving rooms and setting up IT needs.
• Manages Global Policy & Advocacy content on HIASnet and SharePoint.
• Provides administrative support for HIAS’ Board of Directors External Affairs Committee.
• Supports reporting related to departmental achievement, goals and performance indicators.
• Schedules meetings, maintains calendar and manages financial reports for the Division Chief.
• Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree required, with graduate degree in international relations, public affairs, communications, development or public administration preferred.
• 1-2 years of experience working in humanitarian, protection, or resettlement NGO, think tank or academic environment preferred.
• Excellent oral and written communication skills, including in communication platforms; interpersonal and problem-solving skills.
• Ability to effectively prioritize work and escalate issues as needed; ability to complete work in a timely manner while working on simultaneous tasks.
• Highly organized and detail-oriented; ability to work under pressure and meet multiple deadlines in a fast-paced environment.
• Commitment to HIAS’ mission and values, and refugee protection.
• Travel, to include travel to insecure operating environments, may be required.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or HireRight.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.