Global Operations Officer

HelpAge International is looking to recruit an organised and dynamic Global Operations Officer who will provide responsive operational support to global team and country office colleagues. You will be a key member of our forward-looking operations team; supporting the operational systems and processes that enable HelpAge International to function, deliver on our commitments and comply with statutory requirements and industry standards.

Working with colleagues across our global offices, you will support the implementation and use of internal operational policies and systems and in addition you will be able to contribute to their continual refinement and improvement. It is an exciting time to join HelpAge and this is a role in which you can make a real difference.

Our Package

We offer flexible working and a competitive benefits package:

• UK Grade C (£27,000) or equivalent salary adjusted for local cost of living according to location / type of contract
• 1 year Fixed Term contract
• 8.5% employer pension contribution or local equivalent
• Employee Assistance Programme
• Opportunity to work for a leading organisation working with and for older people globally

Candidates can be based in UK or any other country in which they have the legal right to live and work and where HelpAge is able to employ and pay them legally. Where we do not have a country office in that location, we will seek to identify a host employer where possible.

As the Global Operations Officer, you will –

• Support the set-up, migration and roll out of a new organizational contract management system for donor funded contracts
• Train and support staff on a variety of different operational policies and systems including travel and insurance processes
• Ensure compliance across operational areas such as country registrations liaising with colleagues in the Global Team and Country Offices
• Support with administration activities for the team; including coordinating remote working assessments, operations procurement, and records keeping

Key areas for impact, influence and responsibility

In collaboration with your colleagues, you will be able to shape and design specific activities that are relevant at any point in time and also through the forthcoming transition period, with the primary purpose of ensuring that older persons lead dignified, healthy and secure lives. We want you to work creatively to deliver impact and respond to relevant opportunities. With your colleagues, you will develop your teamwork plan to drive initiatives, develop ideas, as well ensure there is space for cross-organisational working and short-term tasks. From this, you will devise your individual work plan that will form the basis of your day-to-day activities and your performance reviews.

Let’s talk about you:

Essential skills, knowledge and experience

You will be someone experienced in handling and working with data, have great attention to detail and knowledge of Microsoft Office 365 suite including Microsoft Excel. In addition, you will have experience of providing excellent support in an international organisation and experience in providing training both remotely and in-person. You will have strong organisational skills with the ability to prioritse in a busy environment. Desirable experience includes International Aid Transparency Initiative (IATI) publishing, working at an international non-governmental organisation, travel management experience, supporting country registrations and power of attorney processes. As well as having an excellent command of English, if you speak a language used in a HelpAge country of operation that is also an asset.

The Organisation

HelpAge International is entering into an exciting phase of its evolution as we fundamentally transform what we do, how we do it and how we are organised. Driven by our commitment to the localisation agenda, we are evolving the way we partner and deliver value at the country and local level. In the coming 3 years, we will localise our country offices and programmes, and develop new and diverse forms of partnerships globally.

We seek to give primacy to local agents for change. To this end, we will replace all programmes delivered by HelpAge staff and resources on the ground with implementation by partners. This will apply across all our work – humanitarian and long-term development. Going forward, our value is framed around supporting, convening and thought leadership.

A key way of creating value and bringing impact is collaborating across boundaries and by bringing different perspectives, skills and talent together. We will deliver our work through agile teams and a global operating model, with regional roots, to focus on impact and maintain the relationships at the national level to help build collaborations and support others to set their own agendas.

Our Values

At HelpAge International we work hard to achieve our goals together as a team with a clear shared purpose. Our values inform how we work together:

Inclusive

We respect people, value diversity and are committed to equality.

Impact

We value and recognise the contribution of our staff and network members, as we put older people at the center of everything we do.

Partners

We work alongside network members and others to increase reach, influence and impact. We are committed to a culture of collaboration and building positive relationships.

Learning

We are passionate about learning, accountable and work together to find creative solutions.

Everyone who works at HelpAge share our values and are committed to behaviors that demonstrate and support them.

Safeguarding

Everyone has a role in creating and sustaining a safe and respectful working environment, where no one comes to any harm or is maltreated. At HelpAge we take our responsibilities very seriously and will take action against wrongdoing. We will do everything we can to ensure that we do not engage people that pose a safeguarding risk and will undertake criminal record checks as required.

Equal Opportunities

HelpAge International is committed to creating an inclusive working environment, promoting and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

How to apply

To apply job at HelpAge, please submit the following documents:

• A cover letter, setting out how you meet the requirements of the job profile as indicated on the Job Description.
• Your current curriculum vitae (3 pages maximum)
• Three referees, including your most recent employer. Please indicate the relationship.

To be considered, please read the job description to find out more information and then email your application to [email protected] before the closing date.

Due to the high volumes of applications, kindly note that we shall only be able to contact those candidates that have been shortlisted for interview.

Please help us monitor the effectiveness of advertising sources by clearly stating where you first learned about this vacancy.

If you have any queries regarding any vacancies, please [email protected]

Closing date: Friday June 17th 2022 at 24:00 (GMT+1)

Important Message: Please ensure that you remove personal information including your date of birth, age, gender and marital status from your CV. Please do not include any photographs.