Global HR Associate – REMOTE

Overview

• Work Location: Remote; UTC±0 to UTC+3 time zones preferred; Must overlap at least 3 hours daily with U.S. Eastern time zone
• Application Close Date: July 3, 2022
• Estimated Start date: August 1, 2022
• Department: Human Resources
• Reports to: Global HR Manager
• Terms: Full time, one year initial contract
• Travel: Ocassionaly, international up to 10%
• Level: 4

About HOT

Humanitarian OpenStreetMap Team (HOT) sits at the nexus of participatory mapping, community-led development, humanitarian response, open data and tech. With a talented and diverse team spread around the globe, HOT is an NGO which supports a dynamic global community of thousands of dedicated volunteers using maps and open data for humanitarian response and the Sustainable Development Goals. Working with humanitarian and development partners like the Red Cross, Médecins Sans Frontières, UN agencies, governments and others, the HOT community maps in solidarity with those affected by or at risk of disaster, contributing the maps and data aid workers need to do their lifesaving work.

In 2020 the work of the HOT community was recognized by TED’s Audacious Project, a collaborative philanthropic initiative that serves as a springboard for social impact on a grand scale, leading to an exciting new phase of growth. HOT is expanding its activities: opening four regional hubs and scaling up its support to local mapping communities with the audacious goal of mapping an area home to one billion people in 94 countries at high risk of disasters or experiencing poverty – mapping with communities before they are in crisis.

About You

HOT is looking for an HR generalist who is passionate about and experienced in international development and humanitarian action. You should be able to work within a fast-paced, international organization. You should be familiar with the operations and internal functions of international NGOs and knowledgeable about the sector.

You will work with the Global HR Manager to support HR programs, procedures, and processes for all of HOT’s teams and offices. You will be an operational HR partner of the global team, focusing on recruitment, HR administration, and supporting HR projects. As a main point of contact for general HR-related queries, you will address and/or redirect queries as appropriate on the following scope of responsibilities.

About the Role

Responsibilities

Recruitment:

• Assist in managing the end to end recruitment processes for staff while maintaining the highest standards of candidates, diversity, fairness, and transparency of processes. This includes:
• Posting job openings and coordinating appropriate advertisement of positions on external job boards and social media;
• Screening candidates and scheduling (and sometimes conducting) interviews;
• Drafting offer letters and contracts;
• Assisting in administering background and reference checks;
• Supporting the onboarding process by gathering personal documents and information of new hires.
• Follow up on contracting and ensure that all staff and contractors have valid contracts according to HOT’s standards and policies.
• Support and collaborate on recruitment processes with the People Operations Associates in HOT’s regional offices as needed.
• Maintain the database for job portals and cooperate with the Communications team to enhance HOT’s visibility on social media platforms and increase our visibility to diverse candidate pools.

HR Administration:

• Act as a main point of contact for BambooHR, HOT’s Human Resources Information System, ensuring:

  • Prompt follow-up on staff training and questions including manager support and system follow ups
  • Thorough, secure & current personnel file management
  • Research upgrades, improvements and integrations to the system and propose them to the Global HR Manager

• Act as an administrator or back-up in other HR and payroll systems as needed;

• Support the implementation and administration of HOT statutory filings (workers compensation, unemployment benefits, US state registration, etc) and benefits packages (retirement plans, leave policies, medical insurance cover, etc.).

• Coordinate and participate in administrative and organization activities related to HR, including electronic file management, compliance audits, and state- and country- specific requirements.

• Support in onboarding and offboarding follow up.

HR Projects Support

• Assist in employment law/compliance research
• Supporting in drafting and editing of HR policies and other documents
• Support the HR function organization-wide related to HR policies, processes and procedures to increase knowledge and compliance.

Qualifications

Essential

• Passionate about humanitarian action and international development
• 2 – 5 years HR experience in non-governmental organizations and international systems
• Experience managing or maintaining a Human Resources Information System or Applicant Tracking System
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and ability to produce outputs with accuracy
• Analytical with a problem-solving attitude
• People-focused
• Excellent written and verbal communication skills in the English language
• Interest to follow up on multiple, simultaneous and diverse tasks
• A good sense of humour and willingness to learn

Desirable

• Experience providing remote support in Human Resources administration within a culturally diverse client base
• HR generalist experience
• Bachelor’s or Associate’s degree in Human Resource Management, International Relations, International Development, Non-Profit Management, Social Sciences, or similar
• US states labor law compliance experience.
• Experience working in remote environments
• Written and verbal fluency in another language, particularly Spanish and French

Are you missing a few of the technical skills listed? We would still like to see your application. While the skills above fit our vision of this role, we are open to those candidates with a strong knowledge foundation that are fast learners and highly motivated to close any skill gaps.

Compensation

• HOT values salary transparency and equity. All HOT salaries globally are set according to a framework detailed on our website.
• HOT offers a work-from-anywhere culture, flexible working arrangements, a variety of health care options, retirement savings plans, and 24 days of annual leave for all full-time employees, in addition to 12 paid holidays.
• Growth & Development opportunities incl. Coaching, support for training, book stipend
• Home office set-up stipend

Equal Opportunity

We seek to recruit persons that reflect the diversity of the communities we work with. HOT does not discriminate on the basis of age, gender identity and expression, national origin, race and ethnicity, physical ability, religious or belief systems, political convictions, or sexual orientation. Further, HOT seeks to support the development and advancement of staff within the organization. Our staff includes people who are parents and nonparents, the self-taught and university educated, and from a wide range of socio-economic backgrounds, lived experiences, and perspectives on the world. HOT is an equal opportunity employer. We seek to live our values and promote inclusivity in all locations. All of our staff work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of all is valued and respected.

HOT is committed to diversity within our team, and recognizes our role in closing the digital divide, including identifying obstacles that certain groups face in developing skills needed for roles in the humanitarian & technology sectors. Women, nationals of developing countries, and members of other underrepresented groups are strongly encouraged to apply.