Global Assembly Administrative Assistant

Job Description:

JOB PURPOSE

An administrator with prior experience in administration is required to support the Global Assembly Coordinator and the Legal & Governance Programme to deliver Amnesty International’s 2023 Global Assembly Meeting. This includes multilingual document management, travel and budget administration for the Global Assembly Preparatory Committee, updating content on the Global Assembly Meeting website, setting-up and administering webinars and supporting the writing of the Global Assembly Meeting report.

This is a major annual event in the Amnesty International calendar, due to be held in Europe in July/August 2023 with 350 delegates attending from over 60 countries.

ABOUT YOU

Highly organized with strong administrative skills, note-taking and report writing, you will ideally have experience of organizing a small committee (10 people) videoconferences with participants across various time zones and face-to-face meetings (including booking international travel and accommodation and reconciling expenses). You will have excellent communication skills and preferably experience of working in internal communication programmes, especially with volunteers.

Please note, the Assistant will be required to travel and should be available for ad hoc weekend working (on prior notice) and travel to a venue in Europe for a week at the end of July/beginning of August 2023.

MAIN RESPONSIBILITIES

• To support the Global Assembly Coordinator with the production, management and distribution of Global Assembly documentation and general communications.
• To set up and coordinate meetings and videoconferences for the relevant Global Assembly committees and volunteers in advance of the Global Assembly Meeting.
• Support the servicing (arranging logistics, producing summary reports) of committee meetings and communication to the Amnesty movement.
• Set-up and co-ordinate trilingual webinars with 50 participants from across the Amnesty International movement.
• To maintain financial records through internal systems.
• Supporting the Committees Coordinator with specific administrative tasks related to the elections process.

SKILLS AND EXPERIENCE

• Highly organized with strong administrative skills, note-taking and report writing.
• Previous experience of organizing small committee (10 people) video conferences with participants across various time zones as well as face to face meetings (including booking international travel and accommodation, reconciling expenses).
• Excellent communication skills and experience of working in internal communication programmes, especially with volunteers.
• A high level of spoken and written English essential, French or Spanish an advantage.
• Experience of formatting and organizing version control with large and complex documents, knowledge management.
• Experience of using requisitioning and purchase order systems and Office 365 desirable.

Please refer to the attached job description for a detailed overview of the role responsibilities, skills and experience required for this role

ABOUT US

Amnesty International is a global movement of more than 10 million people who campaign for a world where human rights are enjoyed by all. We reach almost every country in the world.

Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they’re denied. And whether we’re applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we’re all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.

At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.

Benefits include 37 days annual leave (inclusive of public holidays and grace days), pension scheme, employee assistance programme, life assurance and many more benefits designed to suit your own personal lifestyle. All of this, in a professional, engaging environment.

For further information on our benefits, please visit https://www.amnesty.org/en/careers/benefits/

WHAT WE HOPE YOU WILL DO NEXT

If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click ‘Apply for this Role’ below.

Freedom, Justice, Equality. Let’s get to work.

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.**