FS_ERL Programme Coordinator

About Bahar

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

Representation:

• Actively engage in representation activities to increase BAHAR visibility;
• Participate in cluster/s meetings at national and local level;
• Liaise with operational and institutional partners at National Level (INGOs, NGOs, Authorities), upon the line manager’s request;
• Represent BAHAR towards INGOs/NGOs for potential new partnerships;
• Represent BAHAR towards donors and other stakeholders;
• Participate in advocacy and communication operations organized by the organization;

Program Coordination:

• Ensure the intervention abides by BAHAR mandate, values, and internal rules; to local cultural and legal rules;
• Ensure all team members respect BAHAR’s policies (Code of Conduct, Anti-Abuse Policy, etc.);
• Contribute to improving/redefining BAHAR’s operational strategy and ensure new strategic orientations are taken into consideration and implemented at the field level;
• Ensure good communication–coordination–information level between the various BAHAR Programme and team members through regular coordination and bilateral meetings;
• Regular visits to Field Offices;
• Contribute to improving BAHAR partnership strategy & develop, in collaboration with Field & Technical Coordinators, partnership capacity improvement plans & operational guidelines for project implementation;
• Closely collaborate, promote, and facilitate the intervention of the Technical staff in order to contribute to improving the quality of BAHAR activities;
• Ensure the provision of regular feedback at the field level on key facts and related decisions following analysis of program performance;
• Monitor the evolving humanitarian situation in the country and at the international level, and consider strategic and immediate responses in coordination with the Field Coordinators and the Program manager;
• Reviewing and finalizing monthly project updates based on information received from the implementation and field team.
• Reviewing when necessary, all project documents, including project proposal, budget, inception meeting documents, monthly updates, interim and final reports
• Draw up plans, proposals, and budgets for new projects/extensions of projects in conjunction with the relevant team, program, and financial staff;
• Ensure familiarity with donor compliance issues, ensuring all projects are in compliant with donor/s and BAHAR procedures;
• Ensure administrative, financial, and logistical BAHAR systems/procedures are respected, maintained, and adhered to so that all support functions are carried out effectively and efficiently;
• Responsible for accurate budget control and follow-up and overall responsibility for financial management at the project site in line with project proposals;

Team Management and Capacity Building:

• Ensure strict application and respect of the Internal Regulation by staff under line management;
• Support and advise the team in the implementation of the projects;
• Responsible for the well-being of all team members; conduct regular team building activities; monitor and support stress management, including regular documented team meetings for planning and reporting purposes;
• Participate within the panel in the recruitment of key staff positions;
• Concerned and aware of the personal and professional evolution of each staff member and its development within the mission;
• Ensure conflict resolution (personal and professional) among team members;
• Support staff in their management duty: coordination meetings, individual appraisals, etc.;
• Participate in the regular staff evaluations and training plan;
• Determine any specific need for capacity building related to the position and inform the Program manager.
• Provide related training to the field team (the method is discussed with the program manager and HR.
• Attending related training held by donors, other NGOs, partners, etc. as nominated by the Program Manager.
• Deliver training to the field teams remotely and face-to-face.

Reporting:

• Receive project implementation and progress reports from the related Field Project coordinator, revise and submit them to the Program Manager, and help improve the quality of the reporting draft.
• Receive and revise M&E reports and act according to their recommendations.
• Prepare and submit periodic project progress reports to donors (as relevant).
• Ensure complete, timely, and quality reporting of activities to the Program Coordinator/Manager.
• Provide regular reporting of activities to the line manager upon his/her solicitation (coordination meeting, workshop meeting, etc.);
• Support production of proposals (mainly by defining its content at the operations and technical level) and reporting to donors and authorities, led by the M&E Coordinator;

HQ and Field Team:

• Provide technical support to the project team at the field level.
• Liaise between Turkey and Syria teams.
• Supervise and manage the field teams related directly to the project.

Adherence:

• Reflect the vision and values of Bahar with team members, local staff, beneficiaries, and external contacts.
• Adhere to all HR policies as per the HR manual and code of policy, including the 4 Humanitarian Principles, Joint Operation Procedures, “Do No Harm” Principles, and data protection.
• Ensure full completion of any other work and tasks requested by the line manager and/or Program Manager.
• Flag any potential risk to Bahar’s reputation, underspending, or overspending to the Program Coordinator.

Academic Qualification/s and Professional Experience:

Knowledge & Qualification

• Bachelor’s degree in a related field (International Affairs, Public Policy, Social Work, businesses administration, etc.)
• Master’s degree preferred.

Experience

• 4-8 years related non-profit work experience, preferably in Syrian-Response humanitarian aid and program management.
• Previous international experience in INGO’s.

Required Skills and Capabilities

• Female is preferred.
• Dual Turkish/Syrian nationality.
• English and Arabic language proficiency: very good (oral and written), B2 for English.
• Proficient using of Microsoft Office (Word, Excel, Outlook) and file sharing software;
• Proficient in computerized accounting systems and strong spreadsheet skills;
• Written and spoken communication skills;
• Interpersonal skills and ability to communicate with people at all levels, motivate others, and change people’s attitudes when necessary;
• Problem-solving and negotiation skills;
• Initiative and the ability to offer new ideas;
• Organizational and planning skills;
• Personal commitment to improving own knowledge and skills.
• Ability to work under pressure and handle stressful situations;
• Ability to work in an international context and collaborate with international and national experts;
• Familiar with multicultural environments;