US Agency for International Development
USAID is the world’s premier international development agency and a catalytic actor driving development results. USAID works to help lift lives, build communities, and advance democracy. USAID’s work advances U.S. national security and economic prosperity; demonstrates American generosity; and promotes a path to recipient self-reliance and resilience. We operate in five regions of the world: Africa, Asia, the Middle East, Latin America and the Caribbean, and Europe and Eurasia.
This is a Foreign Service announcement. Worldwide availability is a requirement of the position.
Successful candidates must be available to work in any country in the world where USAID has a presence. Here is the link to the current list of countries.
USAID is seeking Executive (Administrative Management) Officers to support its operations worldwide, as the head of teams that perform functions including personnel management, Information Technology, records management, security, procurement, travel and logistical support. Most positions are located in developing countries which pose significant operational challenges and require excellent problem-solving and interpersonal skills in dealing with counterparts from host governments, other USG agencies and USAID partner organizations.
Duties:
Is a key business advisor, skilled in applying strategic planning and policy formulation tools to develop and implement management solutions supporting USAID and its program objectives overseas. Serves as primary advisor to the Director of USAID’s overseas offices (Missions) on operational planning and administrative matters. Possesses strong knowledge of federal rules, regulations and guidelines concerning management issues. Develops and monitors internal management systems and procedures ensuring efficient and proper use of government resources.
Collaborates with Mission officials on staffing and workforce planning issues and recommends actions to ensure maximum effective use of personnel. Plans and directs the personnel management operations for the Mission’s Direct Hire and Personal Service Contractor employees. Coordinates training and staff development activities and the Mission Awards program.
Oversees human resources management including the recruitment and selection of new personnel. Understands Foreign Service National (FSN) benefit package at post in relation to individual employees and the Mission. Provides counseling to employees and their families on a wide range of subjects, including allowances, education, equal opportunity, career development, onward assignments, and employee relations.
Manages the Information Technology unit of the Mission, including all hardware and software applications. Serves as the Mission Information Systems Security Officer (ISSO) responsible for certifying to AID/W that all Mission systems are in compliance with federal and Agency regulations and policies.
Develops and manages the administrative budget for the Mission in coordination with the Financial Management Officer. Creates contingency multi-year budget strategies based on availability of funds. Serves as a resource to Program and Technical Officers in the formation of their budgets. Prepares overview of the administrative budget for Mission reports to Congress. Obligates and de-obligates administrative funds, as required.
Serves as advisor to the strategic objective teams regarding human resources, material resources, information technologies, security, and other administrative matters. Participates in the design and review of administrative/logistical components of development assistance activities.
Represents the Mission in the development and administration of International Cooperative Administrative Support Services (ICASS) in coordination with the Mission Controller on budgetary aspects of the ICASS process. Monitors and ensures that the type, level, and charges for services conform to support agreements and USAID regulations.
Executes contracts in accordance with the Federal Acquisition Regulations (FAR) and USAID Acquisition Regulations (AIDAR) within the given warrant authority, and serves as Unit Security Officer for the Mission and, in collaboration with the Regional Security Office (RSO) and the Office of Security (SEC), ensures compliance with and implementation of all security programs. Manages Partner Liaison Security Program. Functionally responsible for administering USAID’s Occupational Safety and Health programs at post.
Serves on committees both within the Mission and the Embassy. The committees will include but not be limited to ICASS Council, Joint Awards Program, Interagency Housing Board, Appraisal Committees, and the Training Committee.
How to apply
The following instructions outline our application process. You must complete this online application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying online poses an extreme hardship, you must contact the human resources office no later than two business days before the closing date of this vacancy announcement. Our Office will provide an alternative application method upon approval of the hardship notification. After the advertisement has closed, we will not grant requests to apply via alternative plans. Please note, we must receive all required documents by the closing date via online or alternative methods. We will determine your eligibility and qualifications based solely on the material received by the closing date. Step 1 – Review the Job Announcement (https://apply.usastaffing.gov/ViewQuestionnaire/11660252) Before you apply, we suggest you review the entire job announcement. Pay close attention to the Major Duties section and the How You Will Be Evaluated section, where you will see the areas upon which an HR Specialist or Subject Matter Expert will evaluate your application.
Step 2 – Create or Upload a resume with USAJOBS (www.usajobs.gov) Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the Qualifications section of the job announcement. For resume tips, click here.-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.
Step 3 – Apply Online Click the “Apply Online” button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the OPM’s USA Staffing website to complete the application process.
Step 4 – Answer the Online Questions and Submit Your Online Application If this is your first time on OPM’s USA Staffing website, the system will prompt you to register by answering questions about your eligibility for Federal employment. Select “Take me to the assessment” and click on the “Next” button to answer the job-specific questions. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. You must answer all the questions and click the “Finish” button.
Step 5 – Review and Confirm Your Submission You will now have the option to upload a document or print fax cover sheets for documents (see Step 6 for details). Once you click “Done,” you will see a summary of your application for your review, and you may also print a copy for your records. When you click “Finish” at the bottom of the page, our system will then direct you back to USAJOBS, where you can confirm that you correctly submitted your application, and you can track your application status.
Step 6 – Submit Documents You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your records. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.
Document Upload: You may upload documents in one of two ways:
- Once you finish answering the questions in the job announcement, the system will prompt you to upload your document(s) to your application. You will be given a choice to either upload the document as part of the application process or select a copy that you’ve already loaded on USAJOBS. Or
- You can upload a document to an existing application by logging into your USAJOBS account profile. Click on “My Applications” and search for the vacancy. Once you’ve located the vacancy, click on the vacancy and select “Apply Online.” Move through your existing application to the Documents page and select upload to add a document to your application. Be sure to review your complete application for confirmation that you uploaded the document.