Flying Emergency Admin/Finance Manager – Manila (Filipino Nationals Only)

Duration : 12 months Start date : 01-Jan-2023

You’ll contribute to ending world hunger by …

• Provide the necessary support for the administrative, accounting, and financial management during Emergency responses.

Key activities in your role will include

Objective 1: Supervision and management of the treasury at base level

• Prepare the monthly cash flow forecast in coordination with the project/base team (with the assumption that there is no Finance focal at the base)
• Analyse that projected expenses is in line with the approved budget.
• Ensure required fund is available for base operation and management of the fund.
• Ensure the Base is compliant with the Cash Management Policy (CMP) – ER annex.
• Collect and provide all necessary information to the Admin/Finance Coordinator for the preparation of Budget versus Actuals (BFU) and forecast reports.
• Assist Finance Coordinator in carrying an exhaustive control of the cost coverage plan (CCP: Cost Coverage Plan) and monitor the cost structure of the base.
• Coordinate with partners regarding budget execution, lead in monitoring of partners’ financial management at the base level in coordination with the Admin/Finance Coordinator.
• Provide support in creating and managing all Agresso parameters (such as but not limited to Base codes, postback, book codes) for new Bases.

Objective 2 : Accounting/Audits (Base and/or Capital):

• Oversee disbursements of committed expenditures.
• Check the coding of invoices recorded in the cashbook in accordance with the approved budget.
• Record bank transactions in the bankbook;
• Perform bank reconciliations at the end of the month;
• Manage the Base accountancy closing ensuring that the Accountancy checklist is followed and all reports in the monthly accountancy pack are submitted and uploaded in NHF and Teams.
• Supervision and capacity building of assigned Finance staff.
• Support the Admin/Finance Coordinator in the preparation of all internal and external financial audits in coordination with the Finance & Compliance Supervisor.
• Provide updates to the Admin/Finance Coordinator for any relevant changes on tax code, GAAP, PFRS and legal obligation.

Objective 3 : Budget monitoring (base and/or capital):

• Control the eligibility of the expenses of the base;
• Establish together with the Head of Base and the project team the forecasts in the budget monitoring;
• Participation in the forecast preparation.
• Verification of the consistency of the expenses of the previous month by checking the veracity of the recorded expenses in the general ledger.
• Assist the Heads of Projects in the control of their activities’ expenses and control of the execution.

Objective 4 : Supervise the archiving of accounting documents as reflected in Agresso:

• Control the classification of the original invoices for sending to Capital office on time.
• Manage the vault and ensure it is kept in a safe place where access by other departments is limited.
• Ensure the archiving of copies of contracts (lease, rental, partnership, etc.) at the base level and timely transfer of such documents to the capital office;
• Supervise the archiving of the various original purchase validation documents (supplier purchase order, request;

Do you meet the profile required criteria?

• Bachelor’s Degree in Accountancy or Financial Management
• Technical knowledge in Accounting and Finance Management
• Minimum 3 years of experience in a similar position in NGOs or 1 year experience as Finance
• IT System: Computer skills in MS-Office (Word, Excel, and Powerpoint), Good knowledge accounting software (AGRESSO)

Our remuneration package:

• Compensation: based on Action Against Hunger grid.
• Benefits: health insurance, accident, and life insurance, leave entitlement, government-mandated benefits.
• Fixed-term employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.