First Nations Health Authority
FNHA Overview
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.
The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.
JOIN OUR HISTORIC JOURNEY
At FNHA, you’ll have the opportunity to contribute to BC’s history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?
Position Summary
Under general supervision, provides executive and administrative support, coordination and technical assistance to the Executive Administrator to support the Shared Secretariat team including the First Nations Health Directors Association (FNHDA) and the First Nations Health Council (FNHC). Supports coordination of travel and accommodation requests, assists with logistical planning for meetings, and implements unit work plan activities as identified by the Executive Administrator. Liaises collaboratively with colleagues and works independently with minimal supervision. Contributes to the development and implementation of departmental work plans, systems, processes and procedures essential for effective and efficient operations. Provides secretariat services for a variety of meetings including Council, Board, working committees, and staff meetings.
As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.
Responsibilities
Provides a full range of administrative support, including but, not limited to;
Answers incoming phone calls and greets visitors, determines the nature and priority of each inquiry, and provides assistance or redirects to the appropriate staff member.
Provides administrative support to the Executive Administrator in supporting Senior Leadership (including calendar management, call screening, preparation of agendas, meeting packages and materials, travel arrangements), and coordination support for the Shared Secretariat unit.
Manages the Shared Secretariat Office document tracking system by keeping updated records of finance logs, coordinates incoming and outgoing correspondences, and maintaining secure storage of documents.
Maintains the SharePoint site and Secretariat Shared Drive.
Performs Other Relevant Duties As Required
A Full Job Description is Available Upon Request
Qualifications
Education
Post-secondary course work in office administration, plus 2 to 4 years administrative experience, or an equivalent combination of education and experience.
Experience
Experience working with BC First Nations Communities and/or organizations
Experience utilizing a variety of office tools including Microsoft Office Suite, excel, word, power point with an aptitude to embrace mastery of new computer systems and databases
Experience in the establishment and maintenance of filing systems and file management processes
Experience in meeting preparation processes and minute taking
Experience in event planning for events such as meetings, training session, engagement sessions, conferences, etc. that service up to 200 participants
Experience in handling sensitive confidential information and matters in a trusted and responsible manner
Knowledge, Skills & Attributes
Knowledge
Knowledge of FNHA and its structure and inter-dependencies
Knowledge of administrative services, processes and procedures
Knowledge of information, records and data management approaches and options
Competencies
Awareness – Thorough knowledge of the current First Nations health governance landscape in BC.
Decision making – Uses sound judgment to make good decisions based on information gathered and analyzed. Considers all pertinent facts and alternatives before deciding on the most appropriate action. Commits to decision.
Problem solving – Analyzes problem by gathering and organizing all relevant information. Identifies cause and effect relationships. Comes up with appropriate solutions with minimal supervision.
Closing Statement
Diversity
The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with Indigenous ancestry (First Nations, Inuit, Métis).
What You Can Expect From Us
Joining our family means joining an organization that supports personal growth, in-house training, a paid volunteer day and a unique full-day orientation program.
Leading with culture, all FNHA employees complete San’yas Indigenous Cultural Safety Training. We support our family to be leaders in wellness and all staff members develop a yearly wellness plan as part of their performance partnership and goal-setting.
Closing
Please note that only those applicants shortlisted will be contacted. If you do not hear from us about this position, please accept our sincere appreciation for your interest in FNHA!
For more information about us, please visit: www.fnha.ca/about/work-with-us
If you have any inquiries or issues please contact FNHA Recruitment at [email protected] or 1-844-699-3186.
To apply for this job please visit careers.fnha.ca.