Financial Analyst (Business Processes Improvements and Quality Assurance)

Position Title : Financial Analyst (Business Processes Improvements and Quality Assurance)

Duty Station : Manila Administrative Centre, Philippines

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 02 May 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the Chief, Manila Financial Services (MFS), and the functional supervision of the Deputy Comptroller, Director of Finance and Accounting, and in close coordination with the other divisions of the Department of Financial and Administrative Management (DFM) and the Panama Financial Services (PFS), the Financial Analyst (Business Processes Improvements and Quality Assurance) will be responsible and accountable for developing and implementing business process improvement plans and quality assurance strategies with regards to the day-to-day operations of the International Organization for Migration’s (IOM) central finance and accounting functions, in compliance with IOM’s financial policies, procedures and International Public Sector Accounting Standards (IPSAS).

Core Functions / Responsibilities:

1. Support the development and implementation of the work plans of MFS and PFS to help maintaining a high performing service delivery culture.

2. Provide oversight of the quality and business process management unit, including the PRISM Central Support Team (PCST), the Financial Coordination Platform (FinCoorP) and Inter-Agency Transparency Initiative (IATI) support teams.

3. Design and continuously monitor performance indicators for the central financial units to enable identifying bottle necks and to facilitate responsiveness and preparedness for peak times.

4. Ensure that the Financial Coordination Platform (FinCoorP) operates smoothly and accurately, and adequate metrices and reporting tools are established to measure the performance of processes administered via this platform.

5. Periodically review, streamline, document, adapt and propose improvements to business processes, risk analysis and internal controls applied within the finance and accounting functions of IOM, utilizing the opportunities offered by the financial systems in place.

6. Coordinate strengthened integration between various platforms and support legacy systems, ensuring they continue to function harmoniously. Propose and manage initiatives relevant to the area as assigned. Work with FAD and other relevant units of DFM, MFS, PFS and IOM Offices in coordinating/formulating business requirements and support the implementation of necessary enhancements.

7. Foster efficient communication activities and techniques amongst the MFS and PFS teams and the finance units of DFM, as well as towards IOM offices and the clients and counterparts of these functions.

8. Support knowledge exchange amongst the various teams and units, as well as with Regional and Country Offices. Propose solutions, trainings and tools which can support financial compliance across IOM and act as change management champion.

9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

● Experience in financial management, accounting and budgeting, internal control assessment, internal or external audit;

● Demonstrated experience in complex accounting operations and project financial reporting including great variety of donors;

● Extensive experience in working with finance modules in an Enterprise Resource Planning

(ERP) system, preferably SAP, is required;

● Experience in planning, developing and implementing a change management project is highly desirable.

Skills

● In-depth knowledge of accrual-based accounting, IPSAS and generally accepted accounting principles combined with several years of demonstrated experience in applying related disciplines.

● Knowledge of IOM/UN accounting systems, software and procedures is a distinct advantage.

● Demonstrated ability to conduct analyses, write and edit a range of different materials including instructions, guidelines and reports for different audiences.

● Strong written communication skills, ability to present information in a comprehensively, clear and concise manner.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.