Financial Administrator – 4 days per week

Location: The Hague

Reporting to: Compliance and Programme Controller

Period: Starting a.s.a.p. We offer a one-year contract, with the possibility to extend

This is an excellent opportunity for English- and French-speaking candidates with experience in financial administration to work for an international human rights organisation with an HQ office in the Hague and country offices in Central African Republic and (in the near future) Burundi. As a small but growing organisation, we are looking for a flexible candidate who can implement our day-to-day financial administration and support the team with project budgets, donor reports, and organisational audits.

The applicant we are looking for will have at least 3-5 years of relevant experience, is accurate, has a hands-on approach, and strong inter-cultural communications skills. This person is a real team player, has a sincere interest in the topic of human and women’s rights and is keen to work in the non-profit sector.

About Us

The Dr. Denis Mukwege Foundation is an international human rights organization, dedicated to ending rape as a weapon of war globally. The Dr. Denis Mukwege Foundation supports survivors’ demands for a world where sexual violence as a weapon of war is no longer tolerated, and bears consequences for individual perpetrators and states. We work for a future where survivors receive the holistic care & compensation they need to rebuild their lives. We create opportunities for survivors to speak out and be heard, and where they can organise to create change, influence policies, and demand justice and accountability.

We are working towards a future where sexual violence in conflict is no longer seen as inevitable, but is recognised for what it is: a crime that should have consequences. We want the international community to draw a line against wartime sexual violence and to hold states and individuals accountable. See also www.mukwegefoundation.org.

Job overview

For this role we envisage an all-round financial person with at least 3-5 years of experience in a comparable international (preferably NGO) setting, who is driven, passionate and highly accurate. The Financial Administrator is responsible for the smooth running of the organisation’s financial administration through day-to-day implementation of financial processes. This includes processing and paying invoices and expense declarations, booking income and expenditure in Elvy and Exact online, supporting financial reports and audits, and facilitating all external financial matters. Furthermore, the Financial Administrator assists the Compliance and Programme Controller with preparing donor reports and developing project budgets for grant applications.

Overall Responsibilities

• Day-to-day financial administration

  • Managing Accounts Receivable and Accounts Payable using administration systems Exact and Elvy
  • Booking approved invoices accordingly in Exact Online
  • Downloading monthly credit card statements and matching them to corresponding invoices
  • Preparing weekly payment batches
  • Checking and processing staff and partner expense reports
  • Monitoring outstanding creditors and following up as appropriate
  • Participating in payroll processes

• External financial matters and communications

  • Communicating with the bank in case of inquiries or issues (failed payments, fraudulent activity) and changes to make (payment permissions, online banking access, etc.)
  • Serving as the contact person for MF business credit cards – requesting new cards, de-activating cards, reporting issues, etc.
  • Monitoring and managing the [email protected] inbox

• Budgets, reporting and audits

  • Preparing donor reports in collaboration with the Compliance and Programme Controller
  • Assist in developing project budgets for tenders and grant applications
  • Booking country office reports on a monthly basis in Exact
  • Assisting with 4M, 8M and 12M reporting and with Audits
  • Work with our external accountant to prepare our annual accounts

• Ongoing procedural support

  • Together with the Compliance and Programme Controller, improving financial controls within the organisation
  • Assisting the Compliance and Programme Controller and Office Manager with procurement, logistics and risk management processes
  • Facilitating the assets tracking and depreciation for organisational computer equipment purchased, together with the Office Manager and external accountant

Required Qualifications, Skills and Competencies

• Fluency in English and good command of spoken and written French (additional languages, especially Dutch, are a plus)
• Relevant educational background in Finance, Accounting or Economics
• Proven work experience as a Finance Administrator, Finance Assistant or similar role
• Advanced knowledge of MS Excel
• Strong knowledge and experience of accounting software packages
• Experience with Exact Online (Elvy DS and Elvy Web is preferable)
• Good understanding of bookkeeping procedures (preferably RJ 650)
• Time-management and organisation skills
• Hands-on attitude, proactive mindset
• Analytical skills, logical reasoning and accuracy
• Good interpersonal and communication skills
• Experience in a similar role in an international NGO is a strong plus
• Always maintaining high standards of integrity and confidentiality

What we offer

• 1-year contract based on 32 hours per week with the possibility to extend
• Full-time gross salary range of € 3168 – € 4229 (depending on experience) pro-rated to 32 hours
• 8% holiday allowance and 20 holiday days (based on 32 hours per week)
• Communication and commuting allowance
• Pension contribution
• Flexibility to work from home 50%