Finance Support – Manila (Filipino Nationals Only)

Duration : 3 months Start date : 13-Jul-2022

You’ll contribute to ending world hunger by …

• To assure financial transparency and the optimized management of the financial resources of the missions, fulfilling at all time with Action Against Hunger internal procedures.
• To control and mitigate the financial risks of the Organization.
• To ensure timely submission of internal and donor reports
• To support and develop the staff of the Finance department in the mission or order to achieve an optimal management of the project cycle from a financial point of view, with a strict respect to the donor guidelines.

Key activities in your role will include

Objective 1: Mission Financial Management

• To plan, monitor and report the financial execution of the humanitarian interventions in the mission following existing financial management tool (FMT)
• Conduct regular financial review and identify critical bottleneck, risks of individual projects and propose timely solutions/recommendations
• To ensure monthly delivery of monthly budget follow ups (BFU) to the coordination team, Heads of Bases and administrative teams.
• To ensure timely submission of financial report (internal/external)
• Support Admin/Finance Coordinator in reviewing, updating, and controlling of Cost Coverage Plan (CCP: Cost Coverage Plan) and monitor the cost structure of the mission.
• Supervise the Mission in reviewing and updating partner expenditure (based on their contracts / budgets).

Objective 2: Mission Treasury and Accountancy Supervision

• Support Admin/Finance Coordinator in validating monthly closing of the accountancy, following the controls defined in the “Balance sheet reporting” document of the mission and according to the established deadlines.
• Ensure Cash Management Policy and supervise its correct implementation in the Mission.
• Ensure the correct and timely delivery of the treasury forecast according to the established system and in coordination with the Bases.
• Follow up of all payments related to humanitarian interventions are done in timely manner in coordination with the bases and respective departments
• Ensure sufficient fund is available at the bases to conduct its humanitarian operations.

Objective 3: Administrative management of the mission

• Control and supervision of the respect of any rule regarding the quality and archiving of all administrative and financial documentation according to Action Against Hunger and donor guidelines.
• Support the mission in ensuring compliance of local law and any tax obligation by the mission.
• Initiate and/or develop relationships with local authorities for any financial related matter.
• Support planning and follow up of internal and external audits in coordination with headquarters.

Objective 4: Relationship with counterparts

• Train partners on Action Against Hunger’s accounting and financial procedures to mitigate financial risks.
• Coordinate the supervision and integration of the partner’s invoices and transaction of the partners.
• Coordinate with counterparts and consolidate financial reports sent by partners. Monitor and ensure timely submission of partner reports (monthly, quarterly, semi-annual, final).
• Follow-up of any treasury request by any partner.

Objective 5: Management of the mission Administrative and Finance teams

• Conduct the evaluations of the team under his/her responsibility and assure that all evaluations of the Finance team are done on time.
• Contribute to the draft and follow up of any individual action plan of the department assigned
• Identify the needs of training of the Finance team in coordination with Admin/finance coordinator.

Objective 6: Human resources management and Emergency response

• In the absence of a HR Coordinator, assure the interim role.
• Be available for emergency deployments in the mission

Do you meet the profile required criteria?

• Higher education in management, economics or any related field.
• Profound knowledge of donor guidelines.
• Minimum 2 years previous experience in financial management and at least 1 year in the humanitarian sector.
• Experience in the preparation of budgets, financial reports, financial project follow up and audit reports.
• Familiarity with humanitarian and/or development donor’s financial procedures/guidelines

Our remuneration package:

• Compensation: based on Action Against Hunger grid.
• Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
• Fixed-term Employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.